51ΑΤΖζ

Room Change Process

While you are able to make a request for a change to your room assignment during the summer, University Housing has limited space to honor all space change requests and cannot guarantee a change will occur during the summer months. We encourage residents to enter the academic year with an open mind and give their room assignments a try. After the summer room change period is complete, a room freeze will occur until the third week of the semester.

During the academic year, residents must meet with their Resident Assistant to discuss their interest in changing rooms. Your Residence Life Coordinator will make the final decision to grant any room changes. You may change rooms only with prior written authorization from your Residence Life Coordinator. Unauthorized room changes, or failure to move out of a room at a designated time, may result in being required to move back to your authorized assignment and/or disciplinary action. Changes between residence halls are granted only in limited/special circumstances and are at the discretion of the Associate Director for Business Administration.

Dining Plan Change due to Room Change

If a requested room/Residence Hall change is granted and results in a resident becoming eligible for the Supplemental Dining Plan, the resident may only change dining plans if they submit a Dining Plan Change form by the relevant deadlines detailed in the Contract Guidebook.

If a change is granted making a resident ineligible for the Supplemental Dining Plan, their dining plan will be defaulted to the 225 Plan unless they submit a Dining Plan Change form by the relevant deadlines detailed in the Contract Guidebook.

Room Change Waitlist

If you are seeking to be added to a waitlist for a specific room type within your building you will also need to see your Residence Life Coordinator to be added to a waitlist. Waitlists will begin the third week of the semester as well.

Every resident is required to participate in one of three Residential Dining Plans offered by Dining & Retail Services. Only residents in Cambridge Commons’ upgraded suites, RiverView Hall, and Sandburg Hall’s East Tower are eligible for the Supplemental Plan. Please refer to Section Q. Dining Services of your University Housing Contract & Guidebook for the full terms and fees.

Residents can change their Dining Plan by no later than October 1, 2025 for Fall/Semester I and February 15, 2026 for Spring/Semester II. No change is permitted in that given semester after these deadlines. Students entering into an initial Residence Hall contract after the relevant deadlines will not have the opportunity to change their plan for that current semester.

By submitting this form to University Housing, you are indicating that you would like to make the indicated changes to your University Housing contract preferences that you previously submitted online. University Housing will review your account and assignment details to determine eligibility for change.

Please note: Room and Dining Plan Rates are not established until mid-summer, prior to the start of that Fall Semester (usually early July). When considering rates, please note the year above the rate table, as it will indicate whether the prices are for the previous year or the next year.

Room Assignments for Returning Residents

Beginning in January, we will release University Housing online contracts to all current residence hall students.  Returners will have the option to complete their online housing contract for the following academic year. In March, returners will then have the opportunity to participate in Returner Self Assignment, self-selecting their own room and building, roommate, and suitemates for the following year. If a returning resident chooses not to self-assign they will be assigned using the same process for new students.

One-Contract Rule

It is important to understand that students may only participate in the self-assignment process for the building type for which they have signed an upcoming year contract. A student with a Kenilworth contract cannot participate in Residence Hall Self-Assignment, nor can a student with a Residence Hall contract participate in Kenilworth Self-Assignment. For this reason, it is important to (a) decide, in advance, which environment is right for you and (b) make sure you have signed the correct contract for that living environment. Visit the pages describing each University Housing facility (Cambridge Commons, Kenilworth Square Apartments, RiverView Hall, Sandburg Hall) and/or schedule a tour of the facilities in which you’re interested in order to make an informed decision. If you have any questions about your contract access, please contact the University Housing Office at (414) 229-4065 or housing@uwm.edu.

Returner Self-Assignment Process

Step 1: Determine where you want to live next year.

Collect all the information.

Once again, be aware of the One-Contract Rule. Visit the pages describing each University Housing facility (Cambridge Commons, Kenilworth Square Apartments, RiverView Hall, Sandburg Hall) and/or schedule a tour of the facilities in which you’re interested in order to make an informed decision on the correct living environment for you.

Step 2: Complete EITHER the Residence Hall contract OR the Kenilworth contract for the next academic year.

(Current Kenilworth residents are allowed to request to keep their current room, similar to residence hall students. After which, any current 51ΑΤΖζ student [currently living in Kenilworth, in a Residence Hall, OR Off-Campus] with a signed Kenilworth contract are invited to participate in self-assignment, where they can pick out their individual room/apartment.)

1. Go to the . Log in using your 51ΑΤΖζ Credentials.
2. Update your Emergency Contacts (link will be at the top of the left column).
3. Click on the link to either the Residence Hall contract, or the Kenilworth contract for the next academic year (link will be in the main column toward the bottom of the page). Only one can be completed.
4. Complete the contract you selected.
   1. The online contract will ask you if you want to keep your current assignment for the upcoming year. If you select β€œYES” you will be emailed regarding your request approx. 24 hours before the start of Self Assignment. If your request is granted, you will not have to participate in Self Assignment. If you change your mind and decide you do want to select a new space, you may self-assign on your assigned date/time. You will only be able to select a new space within the same facility type (Kenilworth OR Residence Hall) that you previously requested.
   2. You will need to make the normal set of contract preferences (room type, roommate, LLCs, etc.) in order to complete the process. However, these preferences are only used if you DO NOT participate in self assignment.

Step 3: Prepare for Returner Self-Assignment, if applicable.

Make a plan.

Some questions you will need to answer in the self-assignment process:

• What building/room type do you want?
  • During self-assignment, all the spaces that University Housing has available for the upcoming year will be listed.  Not all rooms in all buildings will be open for self-selection due to LLC assignments, facility renovations, and professional staff assignments. Please have a few different room options in mind!
• Who do you want to live with?
  • We strongly encourage you to select your own roommate(s) and suitemate(s)! If you and other current residents mutually agree to live together, indicate your roommate preferences by including their 9-digit (99xxxxxxx) ID number on your online contract.
  • Residents who do not select a roommate may be assigned another returning resident or a newly enrolled student (first-years and transfers) based on new contract holder preferences. Students who self-assign, but do not have a roommate may be consolidated in order to create an open room.  Thus, the only way for you to have a specific double room is for you to select your roommate.
  • Unfortunately, we cannot honor requests to live with specific RAs, as their assignments will not have been identified for the upcoming year and are regularly subject to change. No assignments will be made to RA suites.
• Do you want to live in Inclusive Housing? Or, participate in a Living Learning Community?
  • Both options exist for returning students. LLC placements may help you narrow your search of room types and roommates. Visit Living Learning Community or Room Assignment Policy for more information. 

Step 4: Participate in your designated Self-Assignment appointment.

Pick out your room!

ITEMS YOU WILL NEED FOR ROOM SIGN UP:

1. Completed online contract (by the deadline included in your email) 
   If you do not complete your contract by the deadline you can participate in the next round of Self-Assignment. Check your MyHousing account for your self-assignment date(s).

Summer Residence Hall Contracts can be submitted through the , along with the upload of any necessary documentation (proof of summer employment or internship). This documentation can also be submitted to University Housing via one of the following methods:

Contact	Contact Information
In-Person	University Housing Office, Sandburg C100
Email	housing@uwm.edu; Subject: Summer Residence Hall
Fax	414-229-4127
Mail	University Housing, 3400 N. Maryland Ave., Milwaukee, WI 53211

Contract must be received by University Housing a minimum of 3 business days before desired date of entry.  The priority deadline for Summer Session I contracts is May 1. All Summer Residence Hall Contract Holders are bound to the terms and conditions of the , and University Housing Rules and Regulations outlined in the most current Resident Handbook. If you have any questions, please email housing@uwm.edu.

51ΑΤΖζ new and current students with a documented disability or medical condition which requires special accommodation or modification to a University Housing facility (accessible shower, doorbells with light flashers, Braille signs, etc.) should apply for a Housing Accommodation online at uwm.edu/arc/apply. You will be prompted to sign in with your 51ΑΤΖζ credentials and complete the application, along with uploading supporting documentation. You may also submit documentation either by email (archelp@uwm.edu) or by fax (414-229-2237). The Housing Accommodation Review Committee meets weekly to discuss accommodation application requests and decision letters are sent to the email address on file.

If you do not have an ePanther ID

If you are a non-51ΑΤΖζ resident of University Housing that is requesting accommodation for your stay on campus, please complete the Accessibility Resource Center’s Accommodation Information Request Form to submit a request for information about housing accommodations at 51ΑΤΖζ. You may also contact University Housing directly at housing@uwm.edu. Please indicate if you are part of a specific camp, conference group, or intern center when you submit your request.

Mid-Contract Cancellation

β€œContract Cancellation” refers to the dissolution of a University Housing contract prior to its natural expiration. A standard cancellation is different than an early cancellation. Specifically, a standard cancellation occurs anytime the contract ends between the contract start date (date of assigned entry) and its end date. An early cancellation occurs between the date of signing the contract and the start date/assigned date of entry for the contract term.

Residents who will not return for Spring semester must vacate by the last day of the fall semester: for Residence Hall Residents – the last day of final exams; For Kenilworth Residents – December 31. Vacates after those dates may result in prorated Spring Semester charges.

For all important cancellation information, please visit Mid-Contract Cancellation.