Checklist for Promotion/Appointment Files Submitted for Review to the Division of Professions Executive Committee

The following is a checklist for materials that must be included in the file of candidates seeking promotion or appointment to Associate & Full Professor. It is to be completed by the chair of the relevant (department, college, or school) executive committee or individual (other than the candidate) responsible for forwarding the file.

For more specific information on each item see the Divisional Criteria, Sections III, IV, V.

Submit a digital version of all materials. The digital version must be transmitted via a flash drive or OneDrive/SharePoint link. (Please note that the entire path, including the file name and folder names, must contain fewer than 200 characters.)

Candidate Name(Required)

Department(Required)

Contact Name(Required)

Contact Email(Required)

A. Administrative Materials

Checklist, Letters, Statements, and Related Supporting Documents

A.1.a. Candidate鈥檚 Name, email address, and phone number.

A.1.b. Name of Department Chair or Contact, email address, and phone number.

A.2.a. Letter from candidate stating preference for open or closed meeting.

A.2.b. Transmittal letter from the dean requesting the advice of the Divisional Executive Committee.

A.2.c. Transmittal letter from the executive committee of the department/college/school to the dean, indicating that committee鈥檚 recommendation and the recorded vote.

A.2.d. Copy of the department and school/college criteria for promotion. Include the dean鈥檚 procedures if different than the school/college鈥檚 procedures.

A.3.a. Minimum of three (3) letters from external reviewers assessing the candidate鈥檚 materials submitted for review with brief resume/vitae of reviewers. Review section A.3.a carefully for specifics about the letters. [Only to be included if confidential]

A.3.b. A statement describing the extent to which the candidate was involved in identifying potential reviewers.

A.3.c. A list identifying all letters solicited and all letters received by the department/college/school executive committee. This should include a description of the candidate鈥檚 involvement in identifying possible external reviewers.

A.3.d. Copy of the letter from the department executive committee to the external reviewer requesting the evaluation and indicating what materials were forwarded for review.

A.3.e. A list of the materials that were forwarded to each reviewer for review, unless the request letter makes that clear.

A.4. A narrative statement in which the candidate highlights significant accomplishments with regard to research and scholarship, teaching, and service and describes what the candidate will do in the future and how this will have an impact on 51猎奇 and the community. Must not be more than 5 pages.

A.5. Optional: Internal and external letters of recommendation or endorsement providing support based on the candidate鈥檚 material or personal knowledge of the candidate鈥檚 abilities.

B. Candidate’s Vita

(see format in Appendix B)

C. Documentation of Research, Scholarship, and Professional Contributions

C.1. Electronic versions of all publications, grant proposals, proprietary and non-proprietary technical reports, textbooks, training manuals, instructional aids, competitive and non-competitively selected professional papers, computer software, psychometric and evaluative instruments, professional exhibits, professional oral presentations, video and audio productions, models, projects, drawings, and other appropriate media. (Some materials may be submitted only in physical form if impractical to submit digitally.)

C.2. Letters of acceptance for materials accepted for future publication or other dissemination, if applicable.

C.3. Summary document describing journal quality.

C.4. Summary document describing candidate鈥檚 contribution to collaborative research.

C.5. Impartial reviews of candidate鈥檚 work, list of citations, copies of awards, and any other supporting documentation not listed above that may be available.

D. Documentation of Teaching

(list in chronological order)

D.1. Summary chart of overall scores from the quantitative evaluations of teaching by all students for all credit courses taught in the past five years.

D.2. Copies of the written comments from students鈥� evaluation forms if provided.

D.3. A statement by the department/college/school executive committee, or members of it, describing the candidate鈥檚 teaching ability.

D.4. A representative sample of course outlines, syllabi, and other instructional materials.

D.5. Written descriptions of any program development activities, including reviews and evaluations by professional peers.

D.6. Written descriptions of any development, implementation and/or management of Outreach/Continuing Education courses and/or professional training workshops.

D.7. If applicable, copies of awards or other recognition for outstanding teaching.

E. Documentation of Service

(list in chronological order)

E.1-3. Description of service to the University and its various units, student organizations, the academic/professional community, and the lay community in concert with the University鈥檚 vision statement.