{"id":344,"date":"2025-06-26T15:56:48","date_gmt":"2025-06-26T20:56:48","guid":{"rendered":"https:\/\/uwm.edu\/workday\/?p=344"},"modified":"2025-06-26T15:56:49","modified_gmt":"2025-06-26T20:56:49","slug":"leave-and-time-entry-in-workday","status":"publish","type":"post","link":"https:\/\/uwm.edu\/workday\/leave-and-time-entry-in-workday\/","title":{"rendered":"Leave and Time Entry in Workday"},"content":{"rendered":"\n<p>On July 7, 51ÁÔÆæ will transition from the current HR system, MyUW, to Workday. The sections below outline time entry and leave information by employee classification type. Please review the section for your employee classification type for upcoming deadlines and possible changes to how you enter time and report leave. If you are unsure of your employee classification type, contact your&nbsp;<a href=\"https:\/\/uwm.edu\/hr\/client-group-assignments\/\">HR Business Partner<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-resources-for-all-uwm-employees\">Resources for all 51ÁÔÆæ Employees<\/h2>\n\n\n\n<p>In preparation for Workday go-live, you are encouraged to take any assigned Workday training courses in&nbsp;<a href=\"https:\/\/uws-td.instructure.com\/\">Canvas<\/a>&nbsp;and review the resources below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.wisconsin.edu\/workday\/\">Universities of Wisconsin Workday Resources<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/workday\/workday-training\/course-catalog\/\">Workday Training Course Catalog<\/a>&nbsp;(register for Canvas courses or watch recordings)<\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/\">Workday Job Aid Library<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-academic-staff-amp-faculty\">Academic Staff &amp; Faculty<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-absence-entry\">Absence Entry<\/h3>\n\n\n\n<p>For leave eligible employees, all absence and no leave taken entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday. If you have missing leave reports from June 28 or earlier, they must be submitted and approved by June 30. <br><br>For more information about how to determine if you have missing leave reports, please see the&nbsp;<a href=\"https:\/\/uwservice.wisconsin.edu\/news\/article.php?a=973\">Submit Leave Reports<\/a>&nbsp;article from UWSS. For more information about requesting leave and reporting no leave taken in Workday, view the&nbsp;<a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144881\">Requesting Time Off in Workday<\/a>&nbsp;job aid. This job aid contains a video and step-by-step instructions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-hourly-university-staff-non-exempt\">Hourly University Staff (Non-Exempt)<\/h2>\n\n\n\n<p>In Workday, Hourly University Staff can access the Timesheet and the Web Clock for time entry. For more information about reporting time in Workday, view the&nbsp;<a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144948\">Entering Time in Workday<\/a>&nbsp;job aid. This job aid contains a video and step-by-step instructions for using the Timesheet and Web Clock.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-time-sheet-entry\">Time Sheet Entry<\/h3>\n\n\n\n<p>Prior to Workday go-live: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>For employees who enter their shift in and out times, all entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Employees will continue to use their current timesheet for hours worked from June 29, 2025, to July 5, 2025. The current timesheet will become view only at 11:59 p.m. on July 5, and time entry from this point will be entered in Workday.<\/li>\n\n\n\n<li>For employees who enter their total hours per day, all entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, or later must be held and entered in Workday with shift in and out times.<\/li>\n<\/ul>\n\n\n\n<p>After Workday go-live:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Hourly University Staff may use either the Timesheet or Web Clock to enter time.<\/li>\n\n\n\n<li>On July 7, you will receive an email when Workday is live. You will not be able to access Workday until after you have received the email. If you need to adjust your Timesheet, you may do so after you receive the email.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-web-clock-entry\">Web Clock Entry<\/h3>\n\n\n\n<p>Prior to Workday go-live:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Employees who punch in and out will continue to use their current web clock through 11:59 p.m. on July 5, 2025.<\/li>\n<\/ul>\n\n\n\n<p>After Workday go-live:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>On July 7, you will receive an email when Workday is live. You will not be able to access Workday until after you have received the email. If you were not able to use the Web Clock to clock in, you or your supervisor may use the Timesheet to enter your time for the day.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-absence-entry-0\">Absence Entry<\/h3>\n\n\n\n<p>For leave-eligible employees, all absence entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday.<\/p>\n\n\n\n<p>For more information about requesting leave in Workday, view the&nbsp;<a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144881\">Requesting Time Off in Workday<\/a>&nbsp;job aid. This job aid contains a video and step by step instructions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-exempt-university-staff\">Exempt University Staff<\/h2>\n\n\n\n<p>In Workday, Exempt University Staff will no longer need to report their hours on a timesheet. If they do not take any leave within a month, they will need to report no leave taken.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-timesheet-entry\">Timesheet Entry<\/h3>\n\n\n\n<p>Prior to Workday go-live:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>For employees who enter their shift in and out times, all entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Employees will continue to use their current timesheet for hours worked from June 29, 2025, to July 5, 2025. The current timesheet will become view only at 11:59 p.m. on July 5, and time entry from this point will be entered in Workday.<\/li>\n\n\n\n<li>For employees who enter their total hours per day, all entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday with shift in and out times.<\/li>\n<\/ul>\n\n\n\n<p>After Workday go-live:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Exempt University Staff will no longer need to report their hours on a Timesheet.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-absence-entry-1\">Absence Entry<\/h3>\n\n\n\n<p>For leave-eligible employees, all absence entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday. After the Workday go-live, you will be required to submit a monthly leave report even if no leave is used. <br><br>If no leave is taken, be sure to enter \u201cNo Leave Taken\u201d by the end of the month. For more information about requesting leave and reporting no leave taken in Workday, view the&nbsp;<a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144881\">Requesting Time Off in Workday<\/a>&nbsp;job aid. This job aid contains a video and step by step instructions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-hourly-academic-staff\">Hourly Academic Staff<\/h2>\n\n\n\n<p>In Workday, Hourly Academic Staff can access the Timesheet and the Web Clock for time entry. For more information about reporting time in Workday, view the\u00a0<a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144948\">Entering Time in Workday<\/a>\u00a0job aid. This job aid contains a video and step-by-step instructions for using the Timesheet and Web Clock.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-time-sheet-entry-0\">Time Sheet Entry<\/h3>\n\n\n\n<p>Prior to Workday go-live:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>For employees who enter their shift in and out times, all entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Employees will continue to use their current timesheet for hours worked from June 29, 2025, to July 5, 2025. The current timesheet will become view only at 11:59 p.m. on July 5, and time entry from this point will be entered in Workday.<\/li>\n\n\n\n<li>For employees who enter their total hours per day, all entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday with shift in and out times.<\/li>\n<\/ul>\n\n\n\n<p>After Workday go-live:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Hourly Academic Staff may use either the Timesheet or Web Clock to enter time.<\/li>\n\n\n\n<li>On July 7, you will receive an email when Workday has gone live. You will not be able to access Workday until after you have received the email. If you need to adjust your Timesheet you may do so after you receive the email.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-absence-entry-2\">Absence Entry<\/h3>\n\n\n\n<p>For leave eligible employees, all absence entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday.<\/p>\n\n\n\n<p>For more information about requesting leave in Workday, view the\u00a0<a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144881\">Requesting Time Off in Workday<\/a>\u00a0job aid. This job aid contains a video and step by step instructions.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>On July 7, 51ÁÔÆæ will transition from the current HR system, MyUW, to Workday. The sections below outline time entry and leave information by employee classification type. Please review the section for your employee classification type for upcoming deadlines and &hellip;<\/p>\n","protected":false},"author":13719,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","uwm_wg_additional_authors":[]},"categories":[12],"tags":[],"class_list":["post-344","post","type-post","status-publish","format-standard","hentry","category-updates"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Leave and Time Entry in Workday - Workday@51ÁÔÆæ<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/workday\/leave-and-time-entry-in-workday\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Leave and Time Entry in Workday\" \/>\n<meta property=\"og:description\" content=\"On July 7, 51ÁÔÆæ will transition from the current HR system, MyUW, to Workday. 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