New Workday Experience

• The homepage will have a new centered aligned layout that includes the search bar location.
• The navigation sidebar buttons will reflect your university’s colors, and links will highlight in gray and underline when you hover over them.

Tab for Withholding Orders

• This was formerly called Garnishments and was only available by request.
• Employees can now view their current or past withholding orders directly in Workday.
• The new Withholding Orders tab will be in the Pay section of your worker profile.

More Information

• To learn more about additional changes in this release, we encourage you to visit the .
• Training and support materials are currently being updated to reflect the upcoming changes.
• Visit the to find more resource or fill out an online ticket for support.

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For 51���� employees, access to LinkedIn Learning has recently transitioned to Workday. Please review the information below for the best way to access LinkedIn Learning.

51���� Employees

LinkedIn Learning can be found under the Personal section when logging into :

• Hover over Personal on the left side pane. 
• Select Learning on the list that appears. 
• On the Learning page, select Browse Learning Content to get started. 
• Use the search bar at the top to find a topic or course that interests you! 

Please note: Courses you took prior to��LinkedIn Learning moving to Workday��will not appear in your Workday Learning Transcript. To��maintain��your learning history, follow the steps in the���������پ�������.��

51���� Students

Students should access LinkedIn Learning through assignments in Canvas from their instructors or by this direct link to�����������dzܲԳ�.

51���� Instructional Staff

To assign LinkedIn Learning content to your students, access LinkedIn Learning through Canvas as you normally would. For your own professional development, access LinkedIn Learning through Workday Learning as described in the Employees section above. 

For more information and resources on LinkedIn Learning, please visit the LinkedIn Learning webpage. 

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This information is for Universities of Wisconsin benefit eligible employees.

Review

Review the , where you will find the following:

• 2026 Benefits Highlights video
• Department of Employee Trust Funds (ETF) Insurance Benefits Decision Guide
• Benefit plan comparisons
• Onsite benefit fairs and virtual benefit session schedules

Decide

There are key decisions to consider regarding your benefits:

• Will you enroll in or make changes to your health, dental, vision, or accident insurance?
• Do you need to add or remove your spouse and/or dependent children to or from any of your benefits?
• Will you participate in the benefits below? If so, you must re-enroll.
  • Flexible Spending Accounts (FSAs): Health Care, Limited Purpose, and Dependent Day Care Accounts
  • Health Savings Account (HSA): Required if you enroll in a High-Deductible Health Plan (HDHP)
  • Medical Insurance Opt-Out Incentive
  • Parking and Transit Accounts
• Will you increase your coverage for Individual & Family Life Insurance? (current enrollees only)

Act Now: Set up your My Benefits Account

You will need a��My Benefits account��to access the new benefits enrollment system – My Insurance Benefits. Creating an account is a one-time registration process that��you must complete, using your personal email address, prior to enrolling in your benefits for 2026. It is important you set up your My Benefits account prior to Benefits Open Enrollment to prevent login issues that could delay your enrollment. For instructions, review��.

Mark your calendar to enroll in your benefits for 2026 from��October 6 – October 31, 2025. If you have questions after reviewing the available resources, reach out to your .

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What’s new for Fall 2025

This release marks the first major update since the Universities of Wisconsin launched Workday in July 2025. Feature releases happen twice a year, typically in March and September, bringing new functionality, enhancements and fixes.

New features affecting all Workday users include the following:��

• The Global Navigation Menu��will be replaced with a pinned sidebar that remains visible as you move through Workday.��
• New Quick Action buttons��on the homepage will let you select common tasks, reports and/or external links for easy access.��
• A new Save icon��on task pages will let you quickly save your progress without leaving the page or interrupting your work.

Additional feature releases, including changes for finance, human resources and research administration business processes, are detailed on the��.��

Training and support

Workday support documents and training materials are being updated to help you easily and quickly adapt to the new features.����

The UWs Workday website —����— is the central place for resources and getting help with any Workday-related issues. Use the “I Am A” menu at the top to search for topics related to you as an employee at a UW campus.

• : A one-stop shop to get help via chatbot, documents or by filling out a ticket for support.������
• : Find how-to videos, documentation and explanations for hundreds of tasks, organized by employee type and topic.

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Current Task Assignment in Workday

The current task assignment in Workday is requesting that supervisors and employees set up the goals for the upcoming year and confirm (by entry into Workday) the final overall rating scale (from last year) into Workday. Although this feels like an extra step after completing performance evaluations over the past year, it is a necessary one that has to be completed by the supervisor to document what employees will be rated on in July 2026. If this information is not entered into Workday now, there will be no way to finalize the performance evaluation process next year for employees. 

See an outline of the 2025 process, as well as what it will look like going forward in 2026: 

Although the task in Workday appears as if it is asking supervisors to re-evaluate direct reports, it is a shortened version of a performance evaluation. 

The process for 2025 is outlined below: 

• Supervisor receives task “to complete performance evaluation.” 
• Supervisor opens the task and confirms and/or modifies job responsibilities. Supervisor also adds goals the employee will be evaluated on for the upcoming year. Supervisor submits. 
• Employee receives the task to review the job responsibilities and goals; to make comments and suggest edits. Employee submits. 
• Supervisor receives task to review anything from employee and to confirm the final overall rating from last year. Supervisor submits. 
• Employee receives task to review this information. Employee reviews and finalizes the goals and overall performance rating from last year. Employee submits. This information is now final.

Supervisors also will upload the previous year’s performance evaluation into Workday.

Annual Timelines

With Workday, all universities will conduct performance reviews on a fiscal year (FY) basis beginning in FY26. The reviews will begin in July of each year following the end of the previous fiscal year and must be completed by Oct. 31. It is important to note that although managers have received the task to complete performance evaluations for the upcoming year (as outlined above), the deadline for finalizing the goals and overall performance rating is not until Oct. 31.  

Rating Scales

All UW campuses will use the same performance review rating scales within Workday:

• Failing to Meet Expectations
• Partially Meeting Expectations
• Meeting Expectations
• Exceeding Expectations 

Below are links to further instructions regarding performance reviews: 

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Who is Affected?

Employees, with the exception of faculty and instructional academic staff, who work remotely on a regularly scheduled or full-time basis are required to complete a telecommuting agreement form.

Faculty and instructional academic staff who are assigned a remote work site, work out-of-state, work internationally, or who work remotely and do not have a workspace or office at 51���� are required to complete a telecommuting agreement form. More information about faculty and instructional academic staff requirements can be found in Appendix A of the 

How to Submit a Telecommuting Request

To request telecommuting approval, please follow the step-by-step instructions and video:  

Important Changes in Workday:

• Managers will now receive a prompt asking whether an employee is a “Fieldworker” employee.  
  • A fieldworker is an employee whose official work requires the employee’s presence at various locations other than their headquarters location at least 33% of the time (as a requirement of the position).  
  • This designation is important for tax and travel reimbursement purposes.  
  • For employees designated as fieldworker, the headquarters city should be listed as either the fieldwork location or their home/alternative work location. 
• Flexible work arrangements cannot be edited after approval. Any changes to your flexible work arrangement will require ending the current arrangement and submitting a new flexible work arrangement for approval. 

Time Frame and Renewal

Remote work arrangements may not be longer than one year. The Telecommuting Agreement Form must be completed each fiscal year. All Telecommuting Agreement Forms expire annually on June 30. Employees currently telecommuting must complete a telecommuting agreement form by Sept. 30. 

Policies

•  
• 51���� SAAP 7-16 Interim Telecommuting Policy��
• 51���� Interim Telecommuting Guidelines

Resources

Questions?

Please review the  or contact your supervisor or assigned HR Business Partner.

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Workday Websites

 to find your homepage, adjust any personal information, see your recent paychecks and find training.

The UWs Workday website —  — is the central place for resources and getting help with any Workday-related issues. Use the “I AM A” menu at the top to search for topics related to you as an employee at a UW campus. 

• : A one-stop shop to get help via chatbot, documents or by filling out a ticket for support.  
• : Find how-to videos, documentation and explanations for hundreds of tasks, organized by employee type and topic.

Time and Absence

Here are several webpages to help you get familiar with managing your time in Workday. 

•  
•  
•  
• For Managers: 

Paychecks and Pay Changes

In Workday, paychecks are called payslips. They’re available to view the Monday before payday.

• How to view and print your payslip  
•   
•  (also called payment elections) 

Benefits

If you are a benefits-eligible employee, you will find an overview of your current benefits costs and details in the Workday Benefits and Pay Hub. Access an overview .

To make changes to your insurance benefits, or to enroll if you are a newly hired or newly eligible employee, you will use My Insurance Benefits, part of the new My Benefits portal provided by the Department of Employee Trust Funds (ETF). The portal is accessed via Workday.

My Insurance Benefits provides secure access to insurance information provided by ETF. In the portal you can: 

• View detailed information about your benefits enrollments (health, life, disability and spending accounts). 
• Review and update dependent information. 
• Make changes to your benefits.

Find out how to��.

If you have questions, contact 51���� benefits at��benefits@uwm.edu.

Expenses

Workday offers an overview of information related to expenses, which can be found in your Expenses Hub. Visit the  page, which includes a video. 

Questions? Start with your supervisor or your area’s assigned Human Resources Business Partner. 

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Standardized Process

Annual performance evaluations for Non-Instructional Academic Staff, University Staff and Limited Appointees are now required to be completed in Workday. The following changes are effective July 2025:

• Consistent performance rating scale.��
• Standardized templates, with written goals, self-evaluation and standard timeline.��
• Annual performance evaluations will be initiated in July and will rate performance for the prior 12-month period or fiscal year (July 1 to June 30).����
• Annual performance evaluations must be completed by Oct. 1.

All UW campuses will use the same performance review rating scales within Workday:��

• Failing to Meet Expectations��
• Partially Meeting Expectations��
• Meeting Expectations��
• Exceeding Expectations

2025 Timeline

For 2025, the Workday Performance Management process will be modified and abbreviated as we transition from our current process and timelines to the Workday process. The Workday Performance Management process has a deadline of��Oct. 31, 2025.

In this pared-down launch, managers will not be required to complete a full performance evaluation. However, managers should be prepared to complete the following:��

• Add, edit and delete job responsibilities. Job responsibilities are automatically loaded from the standard job description otherwise known as the TTC job title.����
• Identify goals for the 2026 Fiscal Year (July 1, 2025, to June 30, 2026).��
• Choose an Overall Rating for 2025 Fiscal Year (primarily based on evaluation completed in the prior performance cycle, due April 30, 2025).��
• Note: For this initial year, “Partially Meeting Expectations” will be the minimum threshold for establishing solid performance.��
• Upload existing performance evaluations (optional).

Employees will have an opportunity to complete or upload their self-evaluation from the prior evaluation period due April 30, 2025.

Next Steps

The annual evaluation will be initiated by the assigned supervisor/manager. Performance Management Tasks will be found under “Awaiting your Action” on your Workday homepage.

• ������

For employees holding multiple appointments, the evaluation will be managed from the primary job, with a separate task to “Request Feedback” from the supervisor for the secondary role. The FY26 responsibilities and goals will remain in Workday for use during the July 2026 annual performance evaluation period.

Evaluations for other employee types

• Faculty and Instructional Academic Staff performance evaluations will remain unchanged for this fiscal year.����
• Student Assistant, Employee-in-Training and short-term (less than one year) University Staff and Academic Staff positions have an option to use an annual ad-hoc evaluation.��
• Performance evaluations for Student Hourly and Contingent Workers are not completed in Workday.

Additional Resources

Workday KnowledgeBase:

• ��
• ��
• ��

Performance management training:

• Productive Performance Management:��A resource tool and refresher session for managers.��Access the course recording at this link.����
• “Performance Management: Setting Goals and Managing Performance”: A LinkedIn Learning session for managers, accessible via��.

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• Guide: 
• Video Tutorial: 

Payslips are available four days prior to the pay date.  

Gross Pay and Net Pay

To review your gross and net pay:

• From the Menu, click Benefits and Pay Hub, select the Pay section, and then select the Payments tab in the dropdown menu.  
• Scroll down to the All Payslips section, where you can find the gross and net pay listed.  
• To view the gross and net pay on your payslip, scroll down to the Current and YTD Totals section.  

Incorrect Pay

If your paycheck appears incorrect:

• Review your timesheet for the corresponding pay period and make necessary updates.  
• Ensure your time and/or absence requests are approved by your supervisor. 
• Any corrections will be reflected in the next paycheck.  

Additional resources:

For further support, please contact your assigned HR Business Partner.

Accessing Prior Paychecks and Tax Statements

In HRS, active employees are able to view prior earning statements (January 2019 – June 2025) and prior tax forms issued until 4/15/26.

How to view prior paychecks/earning statements:

• Sign into  
• Click the Payroll tile. 
• Click the earning statement to view/print. 
• Note: Use the filter icon to change the date range. 

The earning statement will open in Adobe to view, download or print. For more visit: .

How to view prior W-2s and tax forms:

• Sign into  
• Click the Payroll  tile.��
• Click the W2 Employee Self Service to view/print. 
• Select the year in the Tax Year drop down.  
• Click View Form to download or print.  

For more, visit: .

Pay Calendars:

For additional Workday support, visit .  

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View Benefits in Workday

To view your current benefits enrollments, get started by logging in to Workday, , and go to the Benefits and Pay Hub.

Benefits in My Insurance Benefits

My Insurance Benefits is a secure online application that provides access to insurance information administered by the Department of Employee Trust Funds.

Access My Insurance Benefits from the Benefits and Pay Hub under the Suggested Links on the left-hand side. In My Insurance Benefits you can view detailed information about your benefits enrollments (health, life, disability and spending accounts), review and update dependent information, or make changes to your benefits.

Before you can access My Insurance Benefits for the first time, you will need to complete a one-time registration and create a login using your personal email address and personal identification information. This will be your long-term credentials to view and manage most of your benefits. Visit the website for more information.

Your current benefit information from the prior human resources and benefits system has been transferred to Workday and My Insurance Benefits.

Supplemental Retirement in Workday

You can enroll in the UW 403(b) Supplemental Retirement Program (SRP) or make changes to your contribution election in Workday. Find job aids to assist you with these changes on the in the Benefits drop down.

Need Help?

Visit the����on the Workday website if you need more support. You can submit a help request (called a “ticket”), and you’ll get a confirmation and be able to track its progress.

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