{"id":10543,"date":"2026-04-10T10:25:30","date_gmt":"2026-04-10T15:25:30","guid":{"rendered":"https:\/\/uwm.edu\/secu\/?page_id=10543"},"modified":"2026-04-10T10:52:54","modified_gmt":"2026-04-10T15:52:54","slug":"checklist-promotion-appointment-files","status":"publish","type":"page","link":"https:\/\/uwm.edu\/secu\/governance\/faculty\/divisional-committees\/arts-humanities-executive-committee\/criteria-for-tenure-promotion-or-appointment\/checklist-promotion-appointment-files\/","title":{"rendered":"Checklist for Promotion\/Appointment Files Submitted for Review to the Division of Arts &amp; Humanities Executive Committee"},"content":{"rendered":"<script type=\"text\/javascript\">\n\/* <![CDATA[ *\/\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 3.1.\"),o(),0))},initializeOnLoaded:function(o){gform.callIfLoaded(o)||(document.addEventListener(\"gform_main_scripts_loaded\",()=>{gform.scriptsLoaded=!0,gform.callIfLoaded(o)}),document.addEventListener(\"gform\/theme\/scripts_loaded\",()=>{gform.themeScriptsLoaded=!0,gform.callIfLoaded(o)}),window.addEventListener(\"DOMContentLoaded\",()=>{gform.domLoaded=!0,gform.callIfLoaded(o)}))},hooks:{action:{},filter:{}},addAction:function(o,r,e,t){gform.addHook(\"action\",o,r,e,t)},addFilter:function(o,r,e,t){gform.addHook(\"filter\",o,r,e,t)},doAction:function(o){gform.doHook(\"action\",o,arguments)},applyFilters:function(o){return gform.doHook(\"filter\",o,arguments)},removeAction:function(o,r){gform.removeHook(\"action\",o,r)},removeFilter:function(o,r,e){gform.removeHook(\"filter\",o,r,e)},addHook:function(o,r,e,t,n){null==gform.hooks[o][r]&&(gform.hooks[o][r]=[]);var d=gform.hooks[o][r];null==n&&(n=r+\"_\"+d.length),gform.hooks[o][r].push({tag:n,callable:e,priority:t=null==t?10:t})},doHook:function(r,o,e){var t;if(e=Array.prototype.slice.call(e,1),null!=gform.hooks[r][o]&&((o=gform.hooks[r][o]).sort(function(o,r){return o.priority-r.priority}),o.forEach(function(o){\"function\"!=typeof(t=o.callable)&&(t=window[t]),\"action\"==r?t.apply(null,e):e[0]=t.apply(null,e)})),\"filter\"==r)return e[0]},removeHook:function(o,r,t,n){var e;null!=gform.hooks[o][r]&&(e=(e=gform.hooks[o][r]).filter(function(o,r,e){return!!(null!=n&&n!=o.tag||null!=t&&t!=o.priority)}),gform.hooks[o][r]=e)}});\n\/* ]]> *\/\n<\/script>\n\n                <div class='gf_browser_unknown gform_wrapper gravity-theme gform-theme--no-framework' data-form-theme='gravity-theme' data-form-index='0' id='gform_wrapper_20' >\n                        <div class='gform_heading'>\n                            <p class='gform_description'>The following check list describes materials that must be included in the file of candidates seeking promotion\/appointment to Associate and Full Professor. It is to be completed by the department chair, school executive committee or individual (other than the candidate) responsible for forwarding the file.<\/p>\n                        <\/div><form method='post' enctype='multipart\/form-data'  id='gform_20'  action='\/secu\/wp-json\/wp\/v2\/pages\/10543' data-formid='20' novalidate>\n                        <div class='gform-body gform_body'><div id='gform_fields_20' class='gform_fields top_label form_sublabel_below description_below validation_below'><div id=\"field_20_3\" class=\"gfield gfield--type-html gfield--input-type-html gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  >Reviews for promotion\/appointment to Associate Professor or to Full Professor:\nThe candidate or department is required to submit all materials, including external letters of evaluation, by digital submission using a flash drive, OneDrive or SharePoint.<\/div><div id=\"field_20_5\" class=\"gfield gfield--type-section gfield--input-type-section gsection field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><h3 class=\"gsection_title\"><\/h3><\/div><div id=\"field_20_6\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_20_6'>Candidate Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_6' id='input_20_6' type='text' value='' class='large'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_20_7\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_20_7'>Department<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_7' id='input_20_7' type='text' value='' class='large'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_20_8\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_20_8'>Contact Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_8' id='input_20_8' type='text' value='' class='large'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_20_9\" class=\"gfield gfield--type-email gfield--input-type-email gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_20_9'>Contact Email<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_email'>\n                            <input name='input_9' id='input_20_9' type='email' value='' class='large'    aria-required=\"true\" aria-invalid=\"false\"  \/>\n                        <\/div><\/div><div id=\"field_20_10\" class=\"gfield gfield--type-section gfield--input-type-section gsection field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><h3 class=\"gsection_title\"><\/h3><\/div><fieldset id=\"field_20_11\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield--input-type-checkbox field_sublabel_below gfield--has-description field_description_above field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Items in File<\/legend><div class='gfield_description' id='gfield_description_20_11'>(must be organized in the following sequence as digital files)<\/div><div class='ginput_container ginput_container_checkbox'><div class='gfield_checkbox ' id='input_20_11'><div class='gchoice gchoice_20_11_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.1' type='checkbox'  value='Index page detailing location and contents of all materials'  id='choice_20_11_1'   aria-describedby=\"gfield_description_20_11\"\/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_1' id='label_20_11_1' class='gform-field-label gform-field-label--type-inline'>Index page detailing location and contents of all materials<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_20_11_2'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.2' type='checkbox'  value='Name of candidate, department, and contact information for candidate and department chair'  id='choice_20_11_2'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_2' id='label_20_11_2' class='gform-field-label gform-field-label--type-inline'>Name of candidate, department, and contact information for candidate and department chair<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_20_11_3'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.3' type='checkbox'  value='Letter from candidate stating preference for open or closed meeting'  id='choice_20_11_3'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_3' id='label_20_11_3' class='gform-field-label gform-field-label--type-inline'>Letter from candidate stating preference for open or closed meeting<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_20_11_4'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.4' type='checkbox'  value='Candidate Statement (3-4 pages in length)'  id='choice_20_11_4'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_4' id='label_20_11_4' class='gform-field-label gform-field-label--type-inline'>Candidate Statement (3-4 pages in length)<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_20_11_5'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.5' type='checkbox'  value='Curriculum vitae including information listed on page 6 of criteria document'  id='choice_20_11_5'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_5' id='label_20_11_5' class='gform-field-label gform-field-label--type-inline'>Curriculum vitae including information listed on page 6 of criteria document<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_20_11_6'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.6' type='checkbox'  value='Transmittal letter from the chair of the department executive committee to the dean, indicating that committee&#039;s recommendation and the recorded vote. This letter should also include the department\u2019s evaluation of the candidate\u2019s capabilities and place in the overall program of the department.'  id='choice_20_11_6'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_6' id='label_20_11_6' class='gform-field-label gform-field-label--type-inline'>Transmittal letter from the chair of the department executive committee to the dean, indicating that committee&#8217;s recommendation and the recorded vote. This letter should also include the department\u2019s evaluation of the candidate\u2019s capabilities and place in the overall program of the department.<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_20_11_7'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.7' type='checkbox'  value='The department and school\/college criteria for promotion. 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Wherever possible, include the following for context: Reviews and\/or other evaluations of the publications and creative activities; reader\u2019s reports on accepted, but not yet published, manuscripts; and clear explanations of contributions in the case of collaborative research.'  id='choice_20_11_8'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_8' id='label_20_11_8' class='gform-field-label gform-field-label--type-inline'>Copies of publications and\/or evidence of creative activities. 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A balanced and objective digest of quantitative and qualitative teaching evaluations with an explanation of how sample was generated. (Required for internal candidates. Optional for external candidates.)<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_20_11_11'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.11' type='checkbox'  value='Work in progress, reports, grant proposals, etc.'  id='choice_20_11_11'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_11' id='label_20_11_11' class='gform-field-label gform-field-label--type-inline'>Work in progress, reports, grant proposals, etc.<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_20_11_12'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.12' type='checkbox'  value='Documentation of service contributions described in department chair\u2019s letter to the committee.'  id='choice_20_11_12'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_12' id='label_20_11_12' class='gform-field-label gform-field-label--type-inline'>Documentation of service contributions described in department chair\u2019s letter to the committee.<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_20_11_13'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.13' type='checkbox'  value='Outside letters evaluating candidates\u2019 research and\/or creative accomplishments from authorities outside 51ÁÔÆæ. 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A minimum of four (4) letters are required for internal candidates; a minimum of three (3) for external candidates.'  id='choice_20_11_13'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_20_11_13' id='label_20_11_13' class='gform-field-label gform-field-label--type-inline'>Outside letters evaluating candidates\u2019 research and\/or creative accomplishments from authorities outside 51ÁÔÆæ. Letters should be solicited and gathered by the departmental executive committee and not by the candidate. Accompanying the letters must be a brief description of the qualifications of the letter writers and how they were selected. A list of everyone from whom letters were solicited, including those who did not provide an evaluation or who wrote a negative one, must also be provided. Departments should not solicit letters from the candidates\u2019 former advisors and graduate teachers, or any other persons with possible conflicts of interest. 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