Checklist for Promotion/Appointment Files Submitted for Review to the Division of Natural Sciences Executive Committee

NOTE: All materials must be submitted electronically and divided into two pdfs: primary and appendix.

Candidate Name(Required)

Department(Required)

Contact Name(Required)

Contact Email(Required)

Primary File

Index listing all contents of the file and appendix. Sequential numbering should be used throughout the document.

Transmittal letter from the chairperson on behalf of the executive committee of the department/school to the dean, indicating that committee’s recommendation and the recorded vote.

Copy of the department and school/college criteria for promotion (Item II in criteria outline). Include the dean’s procedures if different than the school/college’s procedures.

Letter from candidate stating preference for open or closed meeting.

Biographical Data (Item III in criteria outline)

Statement on the effect of the candidate鈥檚 promotion on the overall departmental balance (if applicable).

Documentation of Research

(Item IV in criteria outline)

List publications indicating number of citations for each in the categories indicated in item IV.A of the criteria outline. Include all names of authors in the order which they appear. In the case of multiple authorship, clearly and succinctly explain the specific contribution of authors as specified in section IV.A. Journal impact factors should be listed. Submitted papers must be listed in a separate section before published or accepted papers in section IV.A.2

For all publications, clearly delineate the corresponding author(s) and the contributions of the candidate and identify students and postdoctoral researcher coauthors from their own research group for relevant publications. See section IV.A for full requirements.

Measures of journal quality (e.g., H-Index, and Journal Impact Factors) must be included.

Research in progress (Item IV. B in criteria outline) must include a brief description of current projects and plans for future research not yet initiated with an estimate of when it may start

All funded research grants, contracts, awards, and gifts, including all grantees, agency, total dollar amount, granting period, 51猎奇 grant number, and amount of the award directly to candidate and funding period.

All submitted proposals, including pending and unfunded (Item IV. C in criteria outline) listed in the separate sections.

Special honors or awards.

Documentation of Educational Achievement

(Item V in criteria outline)

All courses taught specifying whether graduate or undergraduate course, frequency of teaching individual course, and special institutes, programs and seminars.

Undergraduate and graduate research projects, theses and dissertations directed, listed in chronological order. Include 990 supervisions here, along with undergraduate research projects.

Awards for excellence in teaching.

Table summarizing teaching evaluations for each course, including enrollment and number of responses. Up-to-date evaluations and a comparison with evaluations of other departmental faculty. Do not student include research projects here.

Samples of original copies of students teaching evaluation forms, and statements by students regarding teaching effectiveness. Include evaluations based on observations by teaching peers.

Participation in workshops, institutes, shorts courses, etc. relating to improvement of teaching.

Creativity and scholarship in teaching, including publications, grants, new courses developed, new programs or departments developed, etc. oriented toward teaching.

Documentation of Service

(Item VI in criteria outline)

Significant committee service (department, college, university)

Administrative service (department, college, university)

Community service (extension activities, public lectures, media presentations, grants and contracts for community service work)

Professional service (editing, refereeing, panel participation, offices, participation in planning professional programs, etc.)

Consulting activities

Appendix

Assessment of Professional Stature

(Item VII in criteria outline)

Letters of evaluation accompanied by list of the reviewers, reviewers鈥� status in field or a summary of expertise and how each was selected. Refer to VII.A. for specific requirements.

Published reviews of candidate鈥檚 books, monographs, or publications.

Other evidence of professional stature.

Publication samples (3-5 papers suggested)