{"id":1735,"date":"2025-12-05T13:15:17","date_gmt":"2025-12-05T19:15:17","guid":{"rendered":"https:\/\/uwm.edu\/purchasing-payables\/?p=1735"},"modified":"2025-12-05T13:20:44","modified_gmt":"2025-12-05T19:20:44","slug":"90-day-accountable-plan-exceptions","status":"publish","type":"post","link":"https:\/\/uwm.edu\/purchasing-payables\/uncategorized\/90-day-accountable-plan-exceptions\/","title":{"rendered":"90-Day Accountable Plan Exceptions"},"content":{"rendered":"\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853\">Link to Knowledge Base Job Aid<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-overview\">Overview:<\/h3>\n\n\n\n<p>Details how to enter a Spend Authorization in Workday for any 90-Day Accountable Plan Exceptions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-security-roles\">Security Roles<\/h3>\n\n\n\n<p><strong><em>Initiator(s)<\/em><\/strong>: Employee as Self, Expense Data Entry Specialist<\/p>\n\n\n\n<p><strong><em>Approver(s):<\/em><\/strong>&nbsp;Expense Operations Lead&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-process-considerations\">Process Considerations:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All reimbursable expenses (out of pocket and shared-liability card transactions) are to be submitted within 90 days from the date of purchase except for Registration Fees, Airfare, Group Airfare, Lodging, Tuition Reimbursement or any Job-Related Training, in which the expense must be submitted within 90 days of the arrival date listed in Workday. This also applies for any returned expense report, which must be resubmitted within 90 days of the expense report being sent back.<\/li>\n\n\n\n<li>Exceptions will be considered tax reportable unless extenuating circumstances apply. Extenuating circumstances for employees are defined as a serious illness or other unforeseen emergency out of the control of the employee. Employee negligence and busy schedule\/workload is not an extenuating circumstance.<\/li>\n\n\n\n<li>Expense Operation Leads have the authority to grant exceptions.<\/li>\n<\/ul>\n\n\n\n<p><a><\/a><strong>Click on the links below to skip directly to a section:<\/strong><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853#steps\"><\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853#toc0\">Create Spend Authorization<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853#toc1\">Next Steps<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853#toc2\">Additional Resources<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-create-spend-authorization\">Create Spend Authorization<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Hover over\u00a0<strong>Personal<\/strong>\u00a0in the sidebar and select\u00a0<strong>Expenses Hub<\/strong>.<\/li>\n\n\n\n<li>Click the\u00a0<strong>Create Spend Authorization<\/strong>\u00a0button.<\/li>\n\n\n\n<li>Complete the following fields in the\u00a0<strong>Spend Authorization Information<\/strong>\u00a0section:\n<ol class=\"wp-block-list\">\n<li>Enter the\u00a0<strong>Start Date<\/strong>\u00a0and\u00a0<strong>End Date<\/strong>\u00a0of the Expense Item(s) that were not submitted within the 90-day timeframe.<\/li>\n\n\n\n<li>Enter a<strong>\u00a0Description.<\/strong><\/li>\n\n\n\n<li>In the\u00a0<strong>Business Purpose\u00a0<\/strong>field, select<strong>\u00a0Policy Exceptions (Spend Auth Only)<\/strong>.<\/li>\n\n\n\n<li>In the\u00a0<strong>Justification<\/strong>\u00a0field, enter a detailed explanation as to why an exception is being requested and include any extenuating circumstances.<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>Click\u00a0<strong>+Add\u00a0<\/strong>option in the<strong>\u00a0Spend Authorization Lines\u00a0<\/strong>tab.<\/li>\n\n\n\n<li>In the\u00a0<strong>Spend Authorization Line<\/strong>:\n<ol class=\"wp-block-list\">\n<li>Enter the\u00a0<strong>Expense Item<\/strong>.<\/li>\n\n\n\n<li>Enter the\u00a0<strong>Total Amount<\/strong>.<\/li>\n\n\n\n<li>Enter the\u00a0<strong>Program<\/strong>,\u00a0<strong>Grant<\/strong>,\u00a0<strong>Project\u00a0<\/strong>or\u00a0<strong>Gift<\/strong>\u00a0Worktag.<\/li>\n\n\n\n<li>If applicable, enter\u00a0<strong>Item Details<\/strong>\u00a0for the\u00a0<strong>Expense Item<\/strong>.<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>If additional Spend Authorization Lines are necessary, click the<strong>\u00a0+Add<\/strong>\u00a0button and complete step 6 for each line.<br><strong>NOTE:<\/strong>\u00a0If needed, attachments can be added to the Spend Authorization by selecting the\u00a0<strong>Attachments<\/strong>\u00a0tab.<\/li>\n\n\n\n<li>Click\u00a0<strong>Submit<\/strong>.<\/li>\n<\/ol>\n\n\n\n<ol class=\"wp-block-list\">\n<li><\/li>\n<\/ol>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853#\">To the top<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-next-steps\">Next Steps<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li><\/li>\n<\/ol>\n\n\n\n<p>After clicking Submit, the Spend Authorization routes to the Driver Worktag Manager and then to the Expense Operations Lead for final approval. Once the Spend Authorization is approved, it can then be attached to the Expense Report.<\/p>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853#\">To the top<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-additional-resources\">Additional Resources<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-related-kbs\">Related KBs:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/page.php?id=144699\" target=\"_blank\" rel=\"noreferrer noopener\">Create a Spend Authorization and Cash Advance Request<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Link to Knowledge Base Job Aid Overview: Details how to enter a Spend Authorization in Workday for any 90-Day Accountable Plan Exceptions. Security Roles Initiator(s): Employee as Self, Expense Data Entry Specialist Approver(s):&nbsp;Expense Operations Lead&nbsp; Process Considerations: Click on the &hellip;<\/p>\n","protected":false},"author":33472,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","uwm_wg_additional_authors":[]},"categories":[1],"tags":[],"class_list":["post-1735","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Purchasing to Payment P2P<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/purchasing-payables\/uncategorized\/90-day-accountable-plan-exceptions\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"90-Day Accountable Plan Exceptions\" \/>\n<meta property=\"og:description\" content=\"Link to Knowledge Base Job Aid Overview: Details how to enter a Spend Authorization in Workday for any 90-Day Accountable Plan Exceptions. 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