{"id":294,"date":"2021-04-02T14:23:44","date_gmt":"2021-04-02T19:23:44","guid":{"rendered":"https:\/\/uwm.edu\/purchasing-payables\/?post_type=p2presources&#038;p=294"},"modified":"2025-07-09T14:18:16","modified_gmt":"2025-07-09T19:18:16","slug":"how-do-i-store-my-pcard-statements-and-receipts","status":"publish","type":"p2presources","link":"https:\/\/uwm.edu\/purchasing-payables\/p2presources\/how-do-i-store-my-pcard-statements-and-receipts\/","title":{"rendered":"Reconciling UW Credit Cards"},"content":{"rendered":"\n<p>Formerly: How Do I Store My Pcard statements and receipts?<\/p>\n\n\n\n<p>The first statement to reconcile in Workday will be the 7\/4\/2025 statement any statements before 7\/4\/2025 will need to be done through bplogix<\/p>\n\n\n\n<p><a href=\"https:\/\/uwm.bplogix.net\/form.aspx?pid=0d7c854a-f1ef-4afa-9901-e8f47a1d1429&amp;formid=a10f32cc-bf9a-411c-a29c-636b05ae78c5&amp;nohome=1&amp;completepageprompt=0&amp;completepage=https%3A%2F%2Fuwm-dev.bplogix.net%2Fform.aspx%3Fpid%3D47be9bb0-7682-40b3-9a70-8dbbdb2cdf2a%26formid%3De6c36925-3e62-4ea3-bb49-54e74ca70b82&amp;completetext\">51ÁÔÆæ PCard Statement Storage Submission for all statements before 7\/4\/2025<\/a><\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-\"><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Overview:<\/h3>\n\n\n\n<p>How to reconcile Purchasing Card transactions and Shared Liability Card (formerly known as Corporate Card) transactions in Workday.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Security Roles<\/h3>\n\n\n\n<p>Initiator: Employee as Self<\/p>\n\n\n\n<p>Approver: Expense Partners<\/p>\n\n\n\n<p><a><\/a><strong>Click on the links below to skip directly to a section:<\/strong><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/148575#steps\"><\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/148575#toc0\">Create an Expense Report<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/148575#toc1\">Next Steps<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/148575#toc2\">Additional Resources<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Create an Expense Report<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>From the Workday home page, click the&nbsp;<strong>Menu<\/strong>&nbsp;button and select&nbsp;<strong>Expenses Hub.<\/strong><\/li>\n\n\n\n<li>In the Expenses Hub, select the&nbsp;<strong>Create Expense Report<\/strong>&nbsp;button.<\/li>\n\n\n\n<li>Enter a brief description of the expense report in the&nbsp;<strong>Memo<\/strong>&nbsp;section.<\/li>\n\n\n\n<li>Review the company listed in the&nbsp;<strong>Company<\/strong>&nbsp;field. This must match the company where the credit card was issued.<\/li>\n\n\n\n<li>Select a<strong>&nbsp;Business Purpose<\/strong>&nbsp;for the expense report. The&nbsp;<strong>Purchasing Card Reconciliation<\/strong>&nbsp;business purpose can be used when reconciling unrelated Purchasing Card transactions on the same expense report.<\/li>\n\n\n\n<li>Enter a driver worktag in the&nbsp;<strong>Program, Grant, Project&nbsp;<\/strong>or&nbsp;<strong>Gift<\/strong>&nbsp;field. Expense lines will default to this driver worktag, but can be changed if necessary. It is recommended to group transactions with the same funding on one expense report.<br><strong>NOTE:<\/strong>&nbsp;The Company Expense Line field must match the Company field as well as the driver worktag company.<\/li>\n\n\n\n<li>Scroll down to view the&nbsp;<strong>Credit Card Transactions<\/strong>&nbsp;section and select the transactions to include in the expense report.<br><strong>NOTE:<\/strong>&nbsp;Purchasing card and Shared Liability card transactions may be reconciled together. Details of a transaction can be viewed using the&nbsp;<strong>Related Actions<\/strong>&nbsp;button (hover next to magnifying glass in&nbsp;<strong>Transaction<\/strong>&nbsp;column).<\/li>\n<\/ol>\n\n\n\n<ol start=\"8\" class=\"wp-block-list\">\n<li>Click&nbsp;<strong>OK<\/strong>.<\/li>\n\n\n\n<li>Select the&nbsp;<strong>Expense Lines&nbsp;<\/strong>tab.<\/li>\n\n\n\n<li>Select an Expense line (card transaction).\n<ol class=\"wp-block-list\">\n<li>Add pertinent attachments (i.e. receipts).<\/li>\n\n\n\n<li>Add an&nbsp;<strong>Expense Item<\/strong>.<\/li>\n\n\n\n<li>Enter the business purpose ofthe transaction in the&nbsp;<strong>Memo<\/strong>&nbsp;field.<\/li>\n\n\n\n<li>Depending on the type of&nbsp;<strong>Expense Item<\/strong>, additional&nbsp;<strong>Item Details<\/strong>&nbsp;may be required.<\/li>\n\n\n\n<li>Ensure funding information is correct. Worktags can be changed at the line level.<\/li>\n\n\n\n<li><em>Optional:<\/em>&nbsp;If a transaction needs to be allocated to multiple funding sources, click the&nbsp;<strong>Itemization<\/strong>&nbsp;button.\n<ol class=\"wp-block-list\">\n<li>Enter the&nbsp;<strong>Total Amount<\/strong>&nbsp;to allocate to the first funding source.<\/li>\n\n\n\n<li>Enter a&nbsp;<strong>Memo<\/strong>&nbsp;to describe the funding allocation.<\/li>\n\n\n\n<li>Enter a&nbsp;<strong>Program, Grant, Project<\/strong>&nbsp;or&nbsp;<strong>Gift<\/strong>&nbsp;worktag.<\/li>\n\n\n\n<li>Click the<strong>&nbsp;Add<\/strong>&nbsp;button to add an additional funding source.<\/li>\n\n\n\n<li>Repeat steps i. \u2013 iv. until the entire expense is allocated.<\/li>\n\n\n\n<li>Click&nbsp;<strong>Done<\/strong>.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>Repeat step 10 for each expense item (card transaction) on the report.<\/li>\n\n\n\n<li>Review the Expense Report and resolve any errors.<br><strong>NOTE:<\/strong>&nbsp;A&nbsp;<strong>critical warning<\/strong>, denoted with a red exclamation,is a hard stop and must be resolved before the transaction can move forward and be submitted. An&nbsp;<strong>alert<\/strong>, denoted with a yellow question mark, won\u2019t stop a transaction from moving forward but alerts an exception approval step.<\/li>\n\n\n\n<li>Click&nbsp;<strong>Submit<\/strong>.<br><\/li>\n<\/ol>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/148575#\">To the top<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Next Steps<\/h2>\n\n\n\n<p>By clicking&nbsp;<strong>Submit<\/strong>, the Expense Report has been submitted. Next, this will be sent to an Expense Partner to approve or send back the report.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-\"><\/h2>\n","protected":false},"excerpt":{"rendered":"<p>Formerly: How Do I Store My Pcard statements and receipts? The first statement to reconcile in Workday will be the 7\/4\/2025 statement any statements before 7\/4\/2025 will need to be done through bplogix 51ÁÔÆæ PCard Statement Storage Submission for all &hellip;<\/p>\n","protected":false},"author":6,"template":"","resource-categories":[17],"resource-tags":[107,103,105,49],"class_list":["post-294","p2presources","type-p2presources","status-publish","hentry","resource-categories-pcard","resource-tags-card","resource-tags-pcard","resource-tags-procard","resource-tags-visa"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Purchasing to Payment P2P<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/purchasing-payables\/p2presources\/how-do-i-store-my-pcard-statements-and-receipts\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Reconciling UW Credit Cards\" \/>\n<meta property=\"og:description\" content=\"Formerly: How Do I Store My Pcard statements and receipts? 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