{"id":1350,"date":"2024-05-28T11:59:15","date_gmt":"2024-05-28T16:59:15","guid":{"rendered":"https:\/\/uwm.edu\/purchasing-payables\/?post_type=p2presources&#038;p=1350"},"modified":"2025-07-07T14:17:49","modified_gmt":"2025-07-07T19:17:49","slug":"gift-card-purchase-pcard","status":"publish","type":"p2presources","link":"https:\/\/uwm.edu\/purchasing-payables\/p2presources\/gift-card-purchase-pcard\/","title":{"rendered":"Gift Card Purchase (PCard)"},"content":{"rendered":"\n<p>Gift cards are allowable under UW System Administrative Policy 330, &#8220;Prizes, Awards, and Gifts,&#8221; but with limitations<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Purpose:<\/strong>Gift cards are primarily for research subjects or as prizes for events\/workshops\/surveys, not as general gifts or employee compensation.&nbsp;<\/li>\n\n\n\n<li><strong>Employee Restrictions:<\/strong>Gift cards should not be given to UW employees, except in rare cases where their participation is incidental to the reason for the gift card.&nbsp;<\/li>\n\n\n\n<li><strong>Nonresident Alien Restrictions:<\/strong>Gift cards cannot be given to Nonresident Aliens (NRAs) due to tax regulations;&nbsp;payments must be processed through a Payment to Individual Report (PIR) or Direct Payment (DP)<\/li>\n\n\n\n<li><strong>Purchase Limits:<\/strong>Gift card purchases on a&nbsp;PCard are limited to $50 or less per card.&nbsp;Larger amounts require Workday Request&nbsp;<\/li>\n\n\n\n<li><strong>Pre-Approval:<\/strong>Pre-approval is required for all gift card purchases, regardless of the funding source.&nbsp;This involves submitting a&nbsp;<a href=\"https:\/\/www.google.com\/search?rlz=1C1GCEA_enUS974US974&amp;cs=0&amp;sca_esv=8fe472cf0c0bad30&amp;sxsrf=AE3TifMh4hNeusNWCIbGM1Z53Tw6RLElug%3A1751915513304&amp;q=Gift+Card+Approval+Form&amp;sa=X&amp;ved=2ahUKEwjFz47uuauOAxWJHNAFHVbkC0IQxccNegQIMBAB&amp;mstk=AUtExfBngHcwBUGJdnSNLmGcHg9y5AhvxlsdEcnj_tkzJF83uq_-2b7g--3kVsYEhKegm0uG2nAFkpTX25lwHK3sWj2we7kV9kITukB3HoV5Zqi6oGoXdovsRSq-BI2mtJNkM-g3rGtRRkXM8mZvgCO4JbdCGygatR5cjw0FgBnryyt8GUk&amp;csui=3\" target=\"_blank\" rel=\"noreferrer noopener\">Gift Card Approval Form<\/a>&nbsp;to the Divisional Business Office.&nbsp;<\/li>\n\n\n\n<li><strong>Documentation:<\/strong>Detailed documentation is required, including the Gift Card Recipient Log, vendor receipts, and approval forms<\/li>\n\n\n\n<li><a href=\"https:\/\/panthers.sharepoint.com\/sites\/51ÁÔÆæPurchasing-Payables\/Shared%20Documents\/Forms\/AllItems.aspx?id=%2Fsites%2F51ÁÔÆæPurchasing%2DPayables%2FShared%20Documents%2FAP%20Content%2FGift%20Cards%2FGift%2DCard%2DLogsheet%2DRevised%2D4%2D4%2D24%2D%281%29%2Epdf&amp;viewid=25e81879%2Deef1%2D47ea%2Dae22%2Dc6d42dfc323b&amp;parent=%2Fsites%2F51ÁÔÆæPurchasing%2DPayables%2FShared%20Documents%2FAP%20Content%2FGift%20Cards\">Gift Card Log<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Gift cards are allowable under UW System Administrative Policy 330, &#8220;Prizes, Awards, and Gifts,&#8221; but with limitations<\/p>\n","protected":false},"author":8011,"template":"","resource-categories":[16,17],"resource-tags":[],"class_list":["post-1350","p2presources","type-p2presources","status-publish","hentry","resource-categories-policies-procedures","resource-categories-pcard"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Purchasing to Payment P2P<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/purchasing-payables\/p2presources\/gift-card-purchase-pcard\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Gift Card Purchase (PCard)\" \/>\n<meta property=\"og:description\" content=\"Gift cards are allowable under UW System Administrative Policy 330, &#8220;Prizes, Awards, and Gifts,&#8221; 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