Policies & Procedures – Purchasing to Payment P2P

Academic Support Services Agreements (ASSA)

Fri, 09 Jul 2021 21:11:00 +0000

In accordance with its education, research, and public service mission, 51�� and other UW institutions occasionally experience the need for services of an academic nature that cannot be met through a competitive State procurement process. These types of academic support services have a narrowly defined scope, a limited duration, and require unique skills. They may be provided by an individual, business, non-profit organization or whatever entity may be available to meet the unique set of qualifications required to accomplish the research, educational or public service mission.

These types of arrangements may be executed under the authority of the Board of Regents, pursuant to UW System Administrative Policy 540 using an .

51��’s ASSA policy is

The ASSA submission process is linked

The Employee/Independent Contractor checklist is

The Payment for Services Flowchart is

UW System Administrative Policy 540 is

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Advertising Services: Elevator Advertising Wraps

Emily M Murphy-Reschke — Mon, 12 Feb 2024 23:27:16 +0000

This is a revenue producing contract for elevator wrap advertising for University Housing. This contract may be available for use by other 51�� departments. If you would like to use this contract, you must reach out to Beth Lobner, the Associate Director – Facilities in University Housing, and Chief Marketing Officer Michelle Johnson to receive permission first.

The contract may be found here:

Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.

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Athletic Equipment, Accessories, and Apparel

Mon, 05 Apr 2021 14:59:04 +0000

The contracted vendors for Athletic Equipment, Accessories, and Apparel are BSN, Burghardt Sporting Goods and Goats Trail LLC. Please note there is a mandatory contract with Adidas which must be used first. These contracts should only be used if Adidas is unable to meet your needs. This is not a mandatory contract. Please click here for contract information:

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Questions related to this commodity should be directed to Pam Loignon x 5212, loignon@uwm.edu. Ask us about the benefits of setting up blanket Purchase Orders for these vendors!

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Audiovisual, Photo, and Video Contracts

Mon, 05 Apr 2021 14:45:46 +0000

There are a couple of available contracts for use. These are not mandatory contracts. You can use whichever contract best suits your needs.

B & H Photo is currently available. They have been removed form the State of Wisconsin Ineligible List. Please click here for contract information:

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Questions related to this commodity should be directed to Lamia Chakroun Mimouni chakroun@uwm.edu Ask us about the benefits of setting up blanket Purchase Orders for these vendors!

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Bottled and Canned Beverages

Emily M Murphy-Reschke — Tue, 09 Jul 2024 16:53:42 +0000

The contracted vendors for bottled and canned beverages are American Bottling Company DBA Keurig Dr Pepper, Reyes Coca-Cola Bottling, General Beverage & Beer Sales Co. Milwaukee, and Red Bull North America Inc. Please note: Pepsi is also on contract for beverages though our Pouring Rights Contract.

The contracts can be found here:

Questions related to this commodity should be directed to Pam Loignon x5212, loignon@uwm.edu

Ask me about the benefits of setting up Standing Orders (blanket orders) for these vendors.

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Bread and Bagels Contract

thakurp@uwm.edu — Wed, 28 Jun 2023 15:06:50 +0000

The contracted vendor for Bread and Bagels is Alpha Baking Company. Please click here for contract information:

(Bread and Bagels)

Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask us about the benefits of setting up blanket Purchase Orders for these vendors!

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Coach and Minibus Services

Fri, 09 Jul 2021 20:27:01 +0000

The contracted vendors for Coach Bus Services are Badger Coaches, Riteway Bus Service, and Wisconsin Coach Lines. Please click the link for contract pricing and information:

The contracts can be found here:

Badger Coaches, Inc.

Questions related to this commodity should be directed to Pam Loignon x5212, loignon@uwm.edu

Ask us about the benefits of setting up Standing Orders (blanket orders) for these vendors.

It may be beneficial when obtaining quotes to send one email to all the contractors at the same time to compare prices. Here is the email list of contractors:

Badger Bus Contact: corym@badgerbus.com

Coach USA Contact: tom.dieckelman@coachusa.com

Go Riteway Contacts: rebecca.domenech@goriteway.com

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Convenience Store Contract

Mon, 05 Apr 2021 14:40:34 +0000

The contracted vendor for Prime Vendor Convenience Store is S Abraham & Sons. Please click here for contract information:

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Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask us about the benefits of setting up blanket Purchase Orders for these vendors!

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Cooking Oil Management System and Services

Mon, 05 Apr 2021 14:51:13 +0000

The contracted vendor for Cooking Oil Management System and Services is RTI. Please click here for contract information:

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Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.

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Delegated Signature Authority

Ricky D Kaja — Fri, 02 Apr 2021 19:08:18 +0000

The Purchasing Office protects University staff from personal risk by signing Procurement contracts in accordance with State statutes and University policy. Only staff who have received written delegation from the Procurement Director have the authority to sign purchasing documents for 51��, including supplier order forms and contracts. If you have a contract or order form which requires a signature, best practice is to submit that document as an attachment to a purchase requisition where it will be directed to the Purchasing Agent who can sign it. Learning more about 51��’s signature authority guidelines here: [/legal/signature-authority/]

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