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NOTE: Only GROUP/HOSTED Meals will be allowed on the PCard

               *Individual meals will continue to be covered by per diem and paid using a personal card or a Shared Liability Card.

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NOTE: Only GROUP/HOSTED Meals will be allowed on the PCard

               *Individual meals will continue to be covered by per diem and paid using a personal card or a Shared Liability Card.

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The contracts can be found here:

Questions related to this commodity should be directed to Pam Loignon x5212, loignon@uwm.edu 

Ask me about the benefits of setting up Standing Orders (blanket orders) for these vendors.

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• Expenses Hub
  • Create expense reports with receipts you upload plus UW Purchasing Card and Shared Liability Card (formerly known as Corporate Card) charges.
  • Use the Workday “Purchasing Card Transactions” report to track your transactions. 
  • See the status of submitted expense reports and view past expense reports.
• Workday Mobile App
  • The Workday Mobile app is a timesaver for employees who travel frequently for work.
  • Take photos of your receipts and upload them immediately to your Expenses Hub.
  • View uploaded expenses in the Quick Expenses section of the Expenses Hub and combine the relevant ones on a single expense report.

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• Purpose:Gift cards are primarily for research subjects or as prizes for events/workshops/surveys, not as general gifts or employee compensation. 
• Employee Restrictions:Gift cards should not be given to UW employees, except in rare cases where their participation is incidental to the reason for the gift card. 
• Nonresident Alien Restrictions:Gift cards cannot be given to Nonresident Aliens (NRAs) due to tax regulations; payments must be processed through a Payment to Individual Report (PIR) or Direct Payment (DP)
• Purchase Limits:Gift card purchases on a PCard are limited to $50 or less per card. Larger amounts require Workday Request 
• Pre-Approval:Pre-approval is required for all gift card purchases, regardless of the funding source. This involves submitting a  to the Divisional Business Office. 
• Documentation:Detailed documentation is required, including the Gift Card Recipient Log, vendor receipts, and approval forms

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