{"id":9662,"date":"2025-05-29T16:14:15","date_gmt":"2025-05-29T21:14:15","guid":{"rendered":"https:\/\/uwm.edu\/psychology\/?page_id=9662"},"modified":"2025-06-03T09:02:15","modified_gmt":"2025-06-03T14:02:15","slug":"notice-of-record-retention-and-destruction","status":"publish","type":"page","link":"https:\/\/uwm.edu\/psychology\/uwm-psychology-clinic\/notice-of-record-retention-and-destruction\/","title":{"rendered":"Notice of Record Retention and Destruction"},"content":{"rendered":"\n

As part of our commitment to maintaining your privacy and complying with legal requirements, please review the following policies regarding the retention and destruction of psychological records.<\/p>\n\n\n\n

Retention Period<\/h2>\n\n\n\n

In accordance with Wisconsin state regulations, psychological records are retained for a minimum of seven (7) years<\/strong> from the date of your last session. For minor clients, records are kept until the client turns 18 years old, plus an additional 7 years, or 7 years from the last session \u2013 whichever is later.<\/strong><\/p>\n\n\n\n

Storage of Records<\/h2>\n\n\n\n

The 51ÁÔÆæ Psychology Clinic maintains both paper records (from before March 2020) and electronic records. All records are stored in compliance with HIPAA regulations<\/strong> to ensure the confidentiality and security of your protected health information during the required retention period.<\/p>\n\n\n\n

Destruction of Records<\/h2>\n\n\n\n

After the applicable retention period has ended, your records will be securely destroyed using methods that prevent recovery or reconstruction of the information. You will not receive separate notice prior to the time of destruction; this serves as your official notification.<\/strong><\/p>\n\n\n\n

Destruction Schedule<\/h2>\n\n\n\n

Records will be destroyed on the following timeline:<\/p>\n\n\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
Last Session Year<\/th>Destruction Date<\/th>\n<\/tr>\n<\/thead>\n
2018<\/td>December 2025<\/td>\n<\/tr>\n
2019<\/td>December 2026<\/td>\n<\/tr>\n
2020<\/td>December 2027<\/td>\n<\/tr>\n
2021<\/td>December 2028<\/td>\n<\/tr>\n
2022<\/td>December 2029<\/td>\n<\/tr>\n
2023<\/td>December 2030<\/td>\n<\/tr>\n
2024<\/td>December 2031<\/td>\n<\/tr>\n
2025<\/td>December 2032<\/td>\n<\/tr>\n
2026<\/td>December 2033<\/td>\n<\/tr>\n
2027<\/td>December 2034<\/td>\n<\/tr>\n
and so on…<\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n

For minors: If you or your child were under 18 at the time of the last session, records will be destroyed seven years after the 18th birthday, or seven years from the last session<\/strong>, whichever occurs later.<\/em><\/p>\n\n\n\n

Once records are destroyed, we will no longer be able to access or share them. If you would like a copy of your medical records for yourself or another provider, please call us 414-229-5521 so we can send you a release of information form.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

As part of our commitment to maintaining your privacy and complying with legal requirements, please review the following policies regarding the retention and destruction of psychological records. 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