51ÁÔÆæ

As a globally-engaged university, the University of Wisconsin-Milwaukee (51ÁÔÆæ) encourages international education, research, and outreach.  At the same time, 51ÁÔÆæ must manage and/or mitigate the risks associated with international travel.  The purpose of this policy is to establish procedures for certain international travel that may pose increased risks.

1. General.  Prior to and during international travel, 51ÁÔÆæ students and employees are expected to monitor U.S. Department of State (USDOS) issued travel information including Country Information and Travel Advisories, as well as Centers for Disease Control and Prevention (CDC) travel health notices and recommendations. To receive the latest travel updates and country information, 51ÁÔÆæ students and employees are encouraged to register online with the USDOS Smart Traveler’s Enrollment Program (STEP).  See list of resources in Section VII. 
    
2. Travel Restrictions.   
   1. Students.  Students engaging in University-Sponsored Travel (defined below) are prohibited from going to, from, or through Travel Warning Locations (defined below).  Students who are already in a location when it is designated a Travel Warning Location must leave the location by the most expeditious and secure means available. Recognizing that international experiences are unique and sometimes require a knowledgeable review in order to determine the degree of risk present, exceptions to this prohibition may be approved by 51ÁÔÆæ’s Provost, in writing and on a case-by-case basis.  This waiver process is initiated by completing and submitting a Travel Risk Assessment form (Appendix A (DOCX)). A waiver for student travel may be granted under circumstances when: (1) there are academic and research objectives which can only be achieved through travel to the proposed locations, and (2) the safety and security risks posed by the travel can be adequately mitigated. 
   2. Employees.  Employees engaging in University-Sponsored Travel are strongly discouraged from going to, from, or through Travel Warning Locations.  Employees who are already in a location when it is designated a Travel Warning Location should leave the location by the most expeditious and secure means available. Although employees are not required to secure a waiver to this policy in order to travel to a Travel Warning Location, they are required to complete and submit the attached Travel Risk Assessment form (Appendix A (DOCX)). 
   3. Export Controls.  It is the responsibility of all 51ÁÔÆæ employees who intend to take equipment, technology, or software abroad to confirm they are in compliance with U.S. export control laws.  Information regarding the University’s Export Control Program can be found on 51ÁÔÆæ’s Office of Sponsored Programs’ website. 
3. Returning Travelers.  Returning travelers are expected to follow any applicable guidance by public health authorities.

Travel Warning Locations are locations that are under a USDOS Level 3 or Level 4 advisory, a CDC Travel Health Notice Level 3 or Level 4, or those locations additionally identified by the Provost as representing significant health or safety risks for 51ÁÔÆæ travelers. 

University-Sponsored Travel includes, but is not limited to,  

• travel on 51ÁÔÆæ-related business, including research,  
• travel that relates to an employee’s professional interests and postions such as board or other professional organization roles,  
• travel paid in full or in part by 51ÁÔÆæ,  
• travel organized, endorsed and/or sponsored by 51ÁÔÆæ or organizations associated with 51ÁÔÆæ such as student clubs, or  
• travel that involves academic credit granted by 51ÁÔÆæ.  

1. Designating Additional Locations as Travel Warning Locations.  Upon recommendation by 51ÁÔÆæ’s Center for International Education (CIE) Director for Study Abroad and/or 51ÁÔÆæ’s Risk Manager, the Provost may designate an additional location as a Travel Warning Location if it presents significant health or safety risks for 51ÁÔÆæ travelers.  CIE’s Director for Study Abroad and 51ÁÔÆæ’s Risk Manager are responsible for making timely recommendations to the Provost about such locations.  In making recommendations to the Provost, they will consider health, safety, and security factors in that destination, as well as the availability of health and evacuation support under 51ÁÔÆæ insurance policies.  They may also consult, in their discretion, with appropriate 51ÁÔÆæ administrators, including but not limited to, 51ÁÔÆæ’s Health Officer, Dean of Students, 51ÁÔÆæ Police Chief, Vice Chancellor for University Relations, and Chief Legal Counsel.  CIE’s Director for Study Abroad and 51ÁÔÆæ’s Risk Manager will maintain documentation of their considerations under this policy. 
2. Travel Exceptions.  Students or employees who wish to travel on University-Sponsored Travel to Travel Warning Locations must complete the Travel Risk Assessment and email it to both CIE’s Director for Study Abroad and 51ÁÔÆæ’s Risk Manager.  For planned travel, this form must be submitted at least 60 calendar days prior to the anticipated travel or as soon as reasonably practicable. CIE’s Director for Study Abroad and 51ÁÔÆæ’s Risk Manager will review the information presented, seek additional or clarifying information if necessary, consult with appropriate 51ÁÔÆæ administrators, and make an appropriate recommendation to the Provost.  For students, the Provost may deny a waiver request or grant it with or without additional mitigation measures. For employees, employees who fail to submit this form may be denied reimbursement for any travel-related expenses. 
3. Designees.  If the Provost is not available, the Vice Chancellor for Finance and Administrative Affairs will be designated to act in their place under this policy. 

U.S. State Department

Centers for Disease Control and Prevention

Attachment A – Travel Risk Assessment Form (DOCX)

Please submit completed Travel Risk Assessment materials to both CIE at overseas@uwm.edu and Risk Management at riskmgt@uwm.edu.

May 10, 2020

Original

April 1, 2025

Reviewed and editorially revised.