{"id":32834,"date":"2022-05-12T13:46:59","date_gmt":"2022-05-12T18:46:59","guid":{"rendered":"https:\/\/uwm.edu\/libraries\/?page_id=32834"},"modified":"2026-02-25T13:15:34","modified_gmt":"2026-02-25T19:15:34","slug":"records-transfer-form","status":"publish","type":"page","link":"https:\/\/uwm.edu\/libraries\/archives\/records-management\/archives-transfers\/records-transfer-form\/","title":{"rendered":"Records Transfer Form"},"content":{"rendered":"\n<div class=\"uwm-l-row uwm-l-row--3\">\n<div class=\"uwm-l-col\">\n<h3 class=\"wp-block-heading\">Records Transfer and Inventory<\/h3>\n\n\n\n<p>Please submit this form before transferring records to the archives. Fields with an asterisk are required.<\/p>\n\n\n<script type=\"text\/javascript\">\n\/* <![CDATA[ *\/\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 3.1.\"),o(),0))},initializeOnLoaded:function(o){gform.callIfLoaded(o)||(document.addEventListener(\"gform_main_scripts_loaded\",()=>{gform.scriptsLoaded=!0,gform.callIfLoaded(o)}),document.addEventListener(\"gform\/theme\/scripts_loaded\",()=>{gform.themeScriptsLoaded=!0,gform.callIfLoaded(o)}),window.addEventListener(\"DOMContentLoaded\",()=>{gform.domLoaded=!0,gform.callIfLoaded(o)}))},hooks:{action:{},filter:{}},addAction:function(o,r,e,t){gform.addHook(\"action\",o,r,e,t)},addFilter:function(o,r,e,t){gform.addHook(\"filter\",o,r,e,t)},doAction:function(o){gform.doHook(\"action\",o,arguments)},applyFilters:function(o){return gform.doHook(\"filter\",o,arguments)},removeAction:function(o,r){gform.removeHook(\"action\",o,r)},removeFilter:function(o,r,e){gform.removeHook(\"filter\",o,r,e)},addHook:function(o,r,e,t,n){null==gform.hooks[o][r]&&(gform.hooks[o][r]=[]);var d=gform.hooks[o][r];null==n&&(n=r+\"_\"+d.length),gform.hooks[o][r].push({tag:n,callable:e,priority:t=null==t?10:t})},doHook:function(r,o,e){var t;if(e=Array.prototype.slice.call(e,1),null!=gform.hooks[r][o]&&((o=gform.hooks[r][o]).sort(function(o,r){return o.priority-r.priority}),o.forEach(function(o){\"function\"!=typeof(t=o.callable)&&(t=window[t]),\"action\"==r?t.apply(null,e):e[0]=t.apply(null,e)})),\"filter\"==r)return e[0]},removeHook:function(o,r,t,n){var e;null!=gform.hooks[o][r]&&(e=(e=gform.hooks[o][r]).filter(function(o,r,e){return!!(null!=n&&n!=o.tag||null!=t&&t!=o.priority)}),gform.hooks[o][r]=e)}});\n\/* ]]> *\/\n<\/script>\n\n                <div class='gf_browser_unknown gform_wrapper gform_legacy_markup_wrapper gform-theme--no-framework' data-form-theme='legacy' data-form-index='0' id='gform_wrapper_26' style='display:none'>\n                        <div class='gform_heading'>\n                            <h3 class=\"gform_title\">Records Transfer Form<\/h3>\n                            <p class='gform_description'><\/p>\n                        <\/div><form method='post' enctype='multipart\/form-data'  id='gform_26'  action='\/libraries\/wp-json\/wp\/v2\/pages\/32834' data-formid='26' novalidate><div class='gf_invisible ginput_recaptchav3' data-sitekey='6Let4LkmAAAAAMDytJZITec55NB97k2BiShMXqPE' data-tabindex='0'><input id=\"input_bbaef113c6cd730897803cb236f1f21d\" class=\"gfield_recaptcha_response\" type=\"hidden\" name=\"input_bbaef113c6cd730897803cb236f1f21d\" value=\"\"\/><\/div>\n                        <div class='gform-body gform_body'><ul id='gform_fields_26' class='gform_fields left_label form_sublabel_below description_below validation_below'><li id=\"field_26_1\" class=\"gfield gfield--type-text gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_26_1'>Name of Transferring Office<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_1' id='input_26_1' type='text' value='' class='medium'  aria-describedby=\"gfield_description_26_1\"   aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><div class='gfield_description' id='gfield_description_26_1'>Please enter your department name here.<\/div><\/li><li id=\"field_26_2\" class=\"gfield gfield--type-textarea gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_26_2'>Types of Records, including dates and formats<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_2' id='input_26_2' class='textarea medium'  aria-describedby=\"gfield_description_26_2\"   aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><div class='gfield_description' id='gfield_description_26_2'>Please provide as much information as you can about the records to be transferred.<\/div><\/li><li id=\"field_26_3\" class=\"gfield gfield--type-text field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_26_3'>Approximate size of transfer (boxes)<\/label><div class='ginput_container ginput_container_text'><input name='input_3' id='input_26_3' type='text' value='' class='medium'  aria-describedby=\"gfield_description_26_3\"    aria-invalid=\"false\"   \/><\/div><div class='gfield_description' id='gfield_description_26_3'>Please enter the number of boxes to be transferred. One standard file cabinet drawer = 1.3 boxes.<\/div><\/li><li id=\"field_26_10\" class=\"gfield gfield--type-radio gfield--type-choice gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' >Does your transfer include electronic records?<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_radio'><ul class='gfield_radio' id='input_26_10'>\n\t\t\t<li class='gchoice gchoice_26_10_0'>\n\t\t\t\t<input name='input_10' type='radio' value='Yes'  id='choice_26_10_0'    \/>\n\t\t\t\t<label for='choice_26_10_0' id='label_26_10_0' class='gform-field-label gform-field-label--type-inline'>Yes<\/label>\n\t\t\t<\/li>\n\t\t\t<li class='gchoice gchoice_26_10_1'>\n\t\t\t\t<input name='input_10' type='radio' value='No'  id='choice_26_10_1'    \/>\n\t\t\t\t<label for='choice_26_10_1' id='label_26_10_1' class='gform-field-label gform-field-label--type-inline'>No<\/label>\n\t\t\t<\/li><\/ul><\/div><div class='gfield_description' id='gfield_description_26_10'>Let us know if you will be transferring electronic records to the archives.<\/div><\/li><li id=\"field_26_4\" class=\"gfield gfield--type-text gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_26_4'>Approximate size of transfer (electronic)<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_4' id='input_26_4' type='text' value='' class='medium'  aria-describedby=\"gfield_description_26_4\"   aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><div class='gfield_description' id='gfield_description_26_4'>Please enter the *file size* of the electronic records transfer, including units (MB, GB, TB, etc.)<\/div><\/li><li id=\"field_26_11\" class=\"gfield gfield--type-radio gfield--type-choice gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' >Is there restricted information in the files?<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_radio'><ul class='gfield_radio' id='input_26_11'>\n\t\t\t<li class='gchoice gchoice_26_11_0'>\n\t\t\t\t<input name='input_11' type='radio' value='Yes'  id='choice_26_11_0'    \/>\n\t\t\t\t<label for='choice_26_11_0' id='label_26_11_0' class='gform-field-label gform-field-label--type-inline'>Yes<\/label>\n\t\t\t<\/li>\n\t\t\t<li class='gchoice gchoice_26_11_1'>\n\t\t\t\t<input name='input_11' type='radio' value='No'  id='choice_26_11_1'    \/>\n\t\t\t\t<label for='choice_26_11_1' id='label_26_11_1' class='gform-field-label gform-field-label--type-inline'>No<\/label>\n\t\t\t<\/li>\n\t\t\t<li class='gchoice gchoice_26_11_2'>\n\t\t\t\t<input name='input_11' type='radio' value='Not Sure'  id='choice_26_11_2'    \/>\n\t\t\t\t<label for='choice_26_11_2' id='label_26_11_2' class='gform-field-label gform-field-label--type-inline'>Not Sure<\/label>\n\t\t\t<\/li><\/ul><\/div><div class='gfield_description' id='gfield_description_26_11'>Please indicate the presence of any restricted or confidential information (personnel records, medical or personal financial information, or information regarding the academic performances of individual students).<\/div><\/li><li id=\"field_26_12\" class=\"gfield gfield--type-text field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_26_12'>Restricted boxes<\/label><div class='ginput_container ginput_container_text'><input name='input_12' id='input_26_12' type='text' value='' class='medium'  aria-describedby=\"gfield_description_26_12\"    aria-invalid=\"false\"   \/><\/div><div class='gfield_description' id='gfield_description_26_12'>Which box or boxes contain restricted information?<\/div><\/li><li id=\"field_26_9\" class=\"gfield gfield--type-list field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label gfield_label_before_complex' >Simple Inventory<\/label><style type=\"text\/css\">\n\n\t\t\t\t\t\tbody .ginput_container_list table.gfield_list tbody tr td.gfield_list_icons {\n\t\t\t\t\t\t\tvertical-align: middle !important;\n\t\t\t\t\t\t}\n\n\t\t\t\t\t\tbody .ginput_container_list table.gfield_list tbody tr td.gfield_list_icons img {\n\t\t\t\t\t\t\tbackground-color: transparent !important;\n\t\t\t\t\t\t\tbackground-position: 0 0;\n\t\t\t\t\t\t\tbackground-size: 16px 16px !important;\n\t\t\t\t\t\t\tbackground-repeat: no-repeat;\n\t\t\t\t\t\t\tborder: none !important;\n\t\t\t\t\t\t\twidth: 16px !important;\n\t\t\t\t\t\t\theight: 16px !important;\n\t\t\t\t\t\t\topacity: 0.5;\n\t\t\t\t\t\t\ttransition: opacity .5s ease-out;\n\t\t\t\t\t\t    -moz-transition: opacity .5s ease-out;\n\t\t\t\t\t\t    -webkit-transition: opacity .5s ease-out;\n\t\t\t\t\t\t    -o-transition: opacity .5s ease-out;\n\t\t\t\t\t\t}\n\n\t\t\t\t\t\tbody .ginput_container_list table.gfield_list tbody tr td.gfield_list_icons a:hover img {\n\t\t\t\t\t\t\topacity: 1.0;\n\t\t\t\t\t\t}\n\n\t\t\t\t\t\t<\/style><div class='ginput_container ginput_container_list ginput_list'><table class='gfield_list gfield_list_container'><colgroup><col id='gfield_list_9_col_1' class='gfield_list_col_odd' \/><col id='gfield_list_9_col_2' class='gfield_list_col_even' \/><col id='gfield_list_9_col_3' class='gfield_list_col_odd' \/><col id='gfield_list_9_col_4' class='gfield_list_col_even' \/><col id='gfield_list_9_col_5' class='gfield_list_col_odd' \/><\/colgroup><thead><tr><th scope=\"col\">Folder Title<\/th><th scope=\"col\">Date (Format: YYYY)<\/th><th scope=\"col\">Box number<\/th><th scope=\"col\">Folder number<\/th><td>&nbsp;<\/td><\/tr><\/thead><tbody><tr class='gfield_list_row_odd gfield_list_group'><td class='gfield_list_cell gfield_list_9_cell1' data-label='Folder Title'><input aria-invalid='false'  aria-describedby=\"gfield_description_26_9\" aria-label='Folder Title, Row 1' data-aria-label-template='Folder Title, Row {0}' type='text' name='input_9[]' value=''   \/><\/td><td class='gfield_list_cell gfield_list_9_cell2' data-label='Date (Format: YYYY)'><input aria-invalid='false'  aria-describedby=\"gfield_description_26_9\" aria-label='Date (Format: YYYY), Row 1' data-aria-label-template='Date (Format: YYYY), Row {0}' type='text' name='input_9[]' value=''   \/><\/td><td class='gfield_list_cell gfield_list_9_cell3' data-label='Box number'><input aria-invalid='false'  aria-describedby=\"gfield_description_26_9\" aria-label='Box number, Row 1' data-aria-label-template='Box number, Row {0}' type='text' name='input_9[]' value=''   \/><\/td><td class='gfield_list_cell gfield_list_9_cell4' data-label='Folder number'><input aria-invalid='false'  aria-describedby=\"gfield_description_26_9\" aria-label='Folder number, Row 1' data-aria-label-template='Folder number, Row {0}' type='text' name='input_9[]' value=''   \/><\/td><td class='gfield_list_icons'>   <a href="javascript:void(0);" class='add_list_item ' aria-label='Add another row' onclick='gformAddListItem(this, 0)' onkeypress='gformAddListItem(this, 0)'><img src='https:\/\/uwm.edu\/libraries\/wp-content\/plugins\/gravityforms\/images\/list-add.svg' alt='' title='Add a new row' \/><\/a>   <a href="javascript:void(0);" class='delete_list_item' aria-label='Remove this row' onclick='gformDeleteListItem(this, 0)' onkeypress='gformDeleteListItem(this, 0)' style=\"visibility:hidden;\"><img src='https:\/\/uwm.edu\/libraries\/wp-content\/plugins\/gravityforms\/images\/list-remove.svg' alt='' title='Remove this row' \/><\/a><\/td><\/tr><\/tbody><\/table><\/div><div class='gfield_description' id='gfield_description_26_9'>If you have a smaller transfer, please feel free to enter your inventory here. Add additional rows as needed.<\/div><\/li><li id=\"field_26_5\" class=\"gfield gfield--type-fileupload field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='gform_browse_button_26_5'>Inventory<\/label><div class='ginput_container ginput_container_fileupload'><div id='gform_multifile_upload_26_5' data-settings='{&quot;runtimes&quot;:&quot;html5,flash,html4&quot;,&quot;browse_button&quot;:&quot;gform_browse_button_26_5&quot;,&quot;container&quot;:&quot;gform_multifile_upload_26_5&quot;,&quot;drop_element&quot;:&quot;gform_drag_drop_area_26_5&quot;,&quot;filelist&quot;:&quot;gform_preview_26_5&quot;,&quot;unique_names&quot;:true,&quot;file_data_name&quot;:&quot;file&quot;,&quot;url&quot;:&quot;https:\\\/\\\/uwm.edu\\\/libraries\\\/?gf_page=b40125688c29a74&quot;,&quot;flash_swf_url&quot;:&quot;https:\\\/\\\/uwm.edu\\\/libraries\\\/wp-includes\\\/js\\\/plupload\\\/plupload.flash.swf&quot;,&quot;silverlight_xap_url&quot;:&quot;https:\\\/\\\/uwm.edu\\\/libraries\\\/wp-includes\\\/js\\\/plupload\\\/plupload.silverlight.xap&quot;,&quot;filters&quot;:{&quot;mime_types&quot;:[{&quot;title&quot;:&quot;Allowed Files&quot;,&quot;extensions&quot;:&quot;*&quot;}],&quot;max_file_size&quot;:&quot;5242880b&quot;},&quot;multipart&quot;:true,&quot;urlstream_upload&quot;:false,&quot;multipart_params&quot;:{&quot;form_id&quot;:26,&quot;field_id&quot;:5,&quot;_gform_file_upload_nonce_26_5&quot;:&quot;9826e532a0&quot;},&quot;gf_vars&quot;:{&quot;max_files&quot;:0,&quot;message_id&quot;:&quot;gform_multifile_messages_26_5&quot;,&quot;disallowed_extensions&quot;:[&quot;php&quot;,&quot;asp&quot;,&quot;aspx&quot;,&quot;cmd&quot;,&quot;csh&quot;,&quot;bat&quot;,&quot;html&quot;,&quot;htm&quot;,&quot;hta&quot;,&quot;jar&quot;,&quot;exe&quot;,&quot;com&quot;,&quot;js&quot;,&quot;lnk&quot;,&quot;htaccess&quot;,&quot;phar&quot;,&quot;phtml&quot;,&quot;ps1&quot;,&quot;ps2&quot;,&quot;php3&quot;,&quot;php4&quot;,&quot;php5&quot;,&quot;php6&quot;,&quot;py&quot;,&quot;rb&quot;,&quot;tmp&quot;]}}' class='gform_fileupload_multifile'>\n\t\t\t\t\t\t\t\t\t\t<div id='gform_drag_drop_area_26_5' class='gform_drop_area gform-theme-field-control'>\n\t\t\t\t\t\t\t\t\t\t\t<span class='gform_drop_instructions'>Drop files here or <\/span>\n\t\t\t\t\t\t\t\t\t\t\t<button type='button' id='gform_browse_button_26_5' class='button gform_button_select_files gform-theme-button gform-theme-button--control' aria-describedby=\"gfield_upload_rules_26_5 gfield_description_26_5\"  >Select files<\/button>\n\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t<\/div><span class='gfield_description gform_fileupload_rules' id='gfield_upload_rules_26_5'>Max. file size: 5 MB.<\/span><ul class='validation_message--hidden-on-empty gform-ul-reset' id='gform_multifile_messages_26_5'><\/ul> <div id='gform_preview_26_5' class='ginput_preview_list'><\/div><\/div><div class='gfield_description' id='gfield_description_26_5'>Please attach an inventory of your records to this form. A <a href=\"https:\/\/uwm.edu\/libraries\/wp-content\/uploads\/sites\/572\/2022\/05\/Inventory-Form-Draft.xls\">template<\/a> is available, or save your own excel or open office spreadsheet to this dropbox.<\/div><\/li><li id=\"field_26_13\" class=\"gfield gfield--type-textarea field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_26_13'>Other<\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_13' id='input_26_13' class='textarea medium'  aria-describedby=\"gfield_description_26_13\"    aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><div class='gfield_description' id='gfield_description_26_13'>Anything else we should know about these records?<\/div><\/li><li id=\"field_26_14\" class=\"gfield gfield--type-section gsection field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><h2 class=\"gsection_title\">Contact Information<\/h2><\/li><li id=\"field_26_15\" class=\"gfield gfield--type-name gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' >Name of Person Transferring Records<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_name'>\n                                    <input name='input_15' id='input_26_15' type='text' value='' class='medium'   aria-required=\"true\" aria-invalid=\"false\"   \/>\n                                <\/div><\/li><li id=\"field_26_16\" class=\"gfield gfield--type-text gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_26_16'>Position of Person Transferring Records<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_16' id='input_26_16' type='text' value='' class='medium'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/li><li id=\"field_26_17\" class=\"gfield gfield--type-email gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_26_17'>Email<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_email'>\n                            <input name='input_17' id='input_26_17' type='email' value='' class='medium'    aria-required=\"true\" aria-invalid=\"false\"  \/>\n            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