{"id":14279,"date":"2025-03-26T12:48:04","date_gmt":"2025-03-26T17:48:04","guid":{"rendered":"https:\/\/uwm.edu\/information-technology\/policies\/university-videoconference-technology-standards\/"},"modified":"2026-03-10T15:00:32","modified_gmt":"2026-03-10T20:00:32","slug":"university-videoconference-technology-standards","status":"publish","type":"page","link":"https:\/\/uwm.edu\/information-technology\/policies\/university-videoconference-technology-standards\/","title":{"rendered":"University Videoconference Technology Standards"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-summary\">Summary<\/h2>\n\n\n\n<p>To promote affordability, supportability, sustainability, and consistency of student experience, it is vital that our university maintain standards for its videoconference technology. Even so, accommodation may be sought for documented business needs that cannot reasonably be addressed by university standard videoconference platforms. The goal must be to avoid a university fragmentation of videoconference approaches to address users\u2019 \u201clikes,\u201d not \u201cneeds.\u201d<br>Implementation Details<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-implementation-details\">Implementation Details<\/h2>\n\n\n\n<p>The IT Advisory Council formally endorses a university standard approach to videoconference technology for both:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Instructional functions \u2013 Zoom\n<ul class=\"wp-block-list\">\n<li>University-funded, university-supported, integrated with university-standard Canvas platform, UW System standard, vetted for security<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Non-instructional functions \u2013 Microsoft Teams\n<ul class=\"wp-block-list\">\n<li>University-funded, university-supported, integrated with university-standard Microsoft Office 365 platform, very broadly deployed in the UW System, vetted for security<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p>The Council recognizes that special \u201cuse cases\u201d may exist that warrant potential accommodation through the:<\/p>\n\n\n\n<ul id=\"block-e2e2b239-46c8-42f2-8f47-9be506f4312c\" class=\"wp-block-list\">\n<li>Procurement of an alternative videoconference technology tool (i.e., not Zoom or Teams)<\/li>\n\n\n\n<li>Use of the \u201cinstructional\u201d tool (Zoom) for non-instructional purposes; or the use of the \u201cnoninstructional\u201d tool (Teams) for instructional purposes<\/li>\n<\/ul>\n\n\n\n<p>The Council recognizes that special \u201cuse cases\u201d may exist that warrant potential accommodation through the:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Procurement of an alternative videoconference technology tool (i.e., not Zoom or Teams)<\/li>\n\n\n\n<li>Use of the \u201cinstructional\u201d tool (Zoom) for non-instructional purposes; or the use of the \u201cnoninstructional\u201d tool (Teams) for instructional purposes<\/li>\n<\/ul>\n\n\n\n<p>Procurement of an alternative videoconference tool would need to be feasible from the standpoints of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Budgetary capacity<\/strong> \u2013 Does the prospective procurer of an alternative tool possess requisite, sustainable funds?<\/li>\n\n\n\n<li><strong>Information security<\/strong> \u2013 Does the proposed procurement of an alternative tool satisfy a review by 51ÁÔÆæ\u2019s Office of Information Security (OIS)?<\/li>\n\n\n\n<li><strong>Business need<\/strong> \u2013 Does the proposed procurement of an alternative tool address a business need that cannot reasonably be addressed by the university-standard videoconference platforms?<\/li>\n<\/ul>\n\n\n\n<p>Budgetary capacity will be assessed by the Unit Business Representative (UBR) or department Business Manager. Satisfaction of information security requirements will be assessed by the OIS, consistent with the existing university process for IT procurements. Justification of business need will be assessed by 51ÁÔÆæ\u2019s Chief Information Officer, in consultation with relevant university experts on videoconference technology in UITS, CTS, and CASL.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary To promote affordability, supportability, sustainability, and consistency of student experience, it is vital that our university maintain standards for its videoconference technology. Even so, accommodation may be sought for documented business needs that cannot reasonably be addressed by university &hellip;<\/p>\n","protected":false},"author":1652,"featured_media":0,"parent":1013,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-14279","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Technology Resources<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/information-technology\/policies\/university-videoconference-technology-standards\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"University Videoconference Technology Standards\" \/>\n<meta property=\"og:description\" content=\"Summary To promote affordability, supportability, sustainability, and consistency of student experience, it is vital that our university maintain standards for its videoconference technology. 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