{"id":690,"date":"2024-11-29T14:42:07","date_gmt":"2024-11-29T20:42:07","guid":{"rendered":"https:\/\/uwm.edu\/hr\/?page_id=690"},"modified":"2026-04-07T11:52:52","modified_gmt":"2026-04-07T16:52:52","slug":"shrc-faq","status":"publish","type":"page","link":"https:\/\/uwm.edu\/hr\/toolkits\/background-check\/shrc-faq\/","title":{"rendered":"Sexual Harassment Reference Check FAQ"},"content":{"rendered":"\n<p class=\"size-p-sm\"><strong>Updated:<\/strong> 4\/16\/23<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row uwm-l-row--4\">\n<div class=\"uwm-l-col\">\n<div class=\"uwm-p-accordion\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">1. What policy requires SHRCs for finalists and their employer(s)?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>UW System Administrative Policy <a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/recruitment-policies\/\" target=\"_blank\" rel=\"noreferrer noopener\">SYS 1275<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">2. Should hiring units include contingency language in all contracts for those that are subject to an SHRC?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Yes. The contingency language can be found in UW System Administrative Policy SYS 1275, Appendix 4.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">3. What positions require SHRCs?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>SHRCs are only required for Faculty, Academic Staff, Limited Appointees, and University Staff (permanent and project).<\/p>\n\n\n\n<p>Therefore, these positions are excluded from the SHRC requirement:<\/p>\n\n\n\n<p>Student Help, Graduate Assistants (TA, RA, PA), Employees-in-Training (Research Associates), University Staff Temporary Employees (formerly known as \u201cLTEs\u201d), and Volunteers.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">4. What system is being used to run SHRCs?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>UW-Milwaukee is required to use a UW-Shared Services (UWSS) configured workflow in BP Logix.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">5. Who initiates a SHRC?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>HR Ops staff must be authorized to request a background check. If authorized, the request must be submitted via the Request for <a href=\"https:\/\/uwm.bplogix.net\/form.aspx?pid=0d7c854a-f1ef-4afa-9901-e8f47a1d1429&amp;formid=5751a7a9-1ac0-42f9-b9c8-9480e34d3d25&amp;nohome=0&amp;completepageprompt=0&amp;completepage=&amp;completetext=The%20CBC%20Request%20Form%20has%20been%20submitted\" target=\"_blank\" rel=\"noreferrer noopener\">Employee\/Volunteer Background Check<\/a> form which initiates the CBC and\/or SHRC processes in the 51ÁÔÆæ BP Logix environment. HR Ops staff should direct questions about the authorization process to the <a href=\"https:\/\/uwm.edu\/hr\/client-group-assignments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Human Resources Business Partner<\/a> (HRBP) for the School, College, or Division.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">6. If I made an error and entered an incorrect name or email in the SHRC request, can the request in the UWSS BP Logix program be corrected?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>If you submitted incorrect information for the SHRC in the Request for Employee\/Volunteer Background Check, please contact the CBC Administrator at cbc-hr@uwm.edu to provide the correct information and to explore possible solutions.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">7. How long does a finalist have to respond to the SHRC questions and to provide their employer information?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>UW-Shared Services, Service Operations emails a link to the finalist, which remains active for five (5) business days. If the finalist fails to respond to this link, it expires. The CBC Administrator re-orders the link and UWSS emails a second link that also remains active for five (5) business days. If the finalist fails to respond to the second link, it also expires. Following two unsuccessful attempts, the CBC Administrator cancels the request, and the HRBP is notified. If the unit still requires an SHRC for this finalist, a new SHRC request must be submitted.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<div class=\"uwm-p-accordion\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">8. How many reminders will a finalist receive and when?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>The finalist will receive the initial email link for the SHRC. If there is no response from the finalist after two (2) business days, a reminder will be sent. After another two (2) business days without a response, a third notice will be sent. After five (5) business days, the request \u201ctimes out.\u201d<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">9. How long does the Employer have to respond to the SHRC questions?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>After the finalist logs in and enters the employer(s) information, the employer link stays active for five (5) business days. After five (5) days the request \u201ctimes out.\u201d<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">10. How many reminders will the Employer receive, and when?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>The employer will receive the initial email request for the SHRC. After two (2) business days if there is no response from the finalist, a reminder will be sent. After another two (2) business days, a third notice will be sent. After five (5) business days, the request \u201ctimes out.\u201d<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">11. What happens if a finalist responds to the SHRC questions, provides their employer contact information, but the employer does not respond?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>If the finalist answers the questions and provides their employer information, but the employer fails to respond, the check will be considered complete. According to the UW-System Office of General Counsel, UWS Admin Policy SYS 1275 requires that our institution ask employers the SHRC questions. If the employer fails to respond, 51ÁÔÆæ has exercised due diligence by providing employers five (5) days (with two reminders) to answer the questions.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">12. If a finalist provides the names of multiple employers in their response, will those employer checks run concurrently?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Yes.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">13. Will the HRBP receive an email after the finalist accesses the initial SHRC email link in the UWSS system and enters their information?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>No.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">14. How will the HRBP be notified when the SHRC has come back \u201cmeeting company standards?\u201d How will the HRBP be notified if the SHRC \u201cdoes not meet company standards?\u201d<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Both the initiator and the HRBP will receive an email from \u201cuwm-ewkflowprocdir@uwm.edu\u201d indicating that the finalist \u201cMEETS COMPANY STANDARDS.\u201d If the SHRC \u201cdoes not meet company standards\u201d the CBC Administrator will contact the HRBP with the results.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Updated: 4\/16\/23<\/p>\n","protected":false},"author":3280,"featured_media":0,"parent":677,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-690","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/690","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/users\/3280"}],"replies":[{"embeddable":true,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/comments?post=690"}],"version-history":[{"count":4,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/690\/revisions"}],"predecessor-version":[{"id":5878,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/690\/revisions\/5878"}],"up":[{"embeddable":true,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/677"}],"wp:attachment":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/media?parent=690"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}