{"id":650,"date":"2024-11-29T11:05:57","date_gmt":"2024-11-29T17:05:57","guid":{"rendered":"https:\/\/uwm.edu\/hr\/?page_id=650"},"modified":"2026-04-06T15:39:05","modified_gmt":"2026-04-06T20:39:05","slug":"compliance-training","status":"publish","type":"page","link":"https:\/\/uwm.edu\/hr\/compliance-training\/","title":{"rendered":"Compliance Training"},"content":{"rendered":"\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<p class=\"has-text-align-left lead-in\">All 51ÁÔÆæ employees are required by UW System policy to receive training on four topics:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sexual Harassment (Title IX)<\/li>\n\n\n\n<li>Information Security Awareness (Securing Data and Information Technology)<\/li>\n\n\n\n<li>Mandated Reporter (Executive Order #54, Reporting of Child Abuse and Neglect)<\/li>\n\n\n\n<li>FERPA (Family Educational Rights and Privacy Act)<\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\">\n<div class=\"uwm-p-card uwm-p-card--gold uwm-u-mb-40 uwm-p-card--shadow\"><div class=\"uwm-p-card--body\"><div class=\"uwm-p-card--content\">\n<h2 class=\"wp-block-heading size-h4\" id=\"h-questions\">Questions<\/h2>\n\n\n\n<p><a href=\"mailto:hr-training@uwm.edu\">hr-training@uwm.edu<\/a><\/p>\n<\/div><\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row uwm-l-row--4\">\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-training-notification\">Training Notification<\/h2>\n\n\n\n<p>All 51ÁÔÆæ employees, including student employees, will receive emails from UW-Shared Services notifying them of the mandatory training requirements. The UW-Shared Services email will come from the email address: GetHelpUW@support.wisconsin.edu. Employees will also receive a reminder email prior to the due date of course completion.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-completion-deadline\">Completion Deadline<\/h2>\n\n\n\n<p>The deadline for completing the training courses is 30 days after the date that the training is assigned in Canvas.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-please-note-for-salary-increases\">Please Note for Salary Increases<\/h2>\n\n\n\n<p>Completion of the UW System mandated trainings, within the allotted time frame, is a requirement to be eligible for salary increases, including those as part of a State of Wisconsin Pay Plan.<\/p>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left default\" id=\"h-accessing-the-trainings\">Accessing the Trainings<\/h2>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<p>The mandatory employee trainings are administered on a learning management system called Canvas, which is accessed through my.wisconsin.edu.<\/p>\n\n\n\n<p>Please log into my.wisconsin.edu, browse the apps, and launch the Mandatory Training app to begin the mandatory trainings.<\/p>\n\n\n\n<p class=\"has-text-align-left\"><a href=\"https:\/\/my.wisconsin.edu\/\" target=\"_blank\" rel=\"noreferrer noopener\">my.wisconsin.edu<\/a><\/p>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\"><\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left default\" id=\"h-frequently-asked-questions\">Frequently Asked Questions<\/h2>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row uwm-l-row--4\">\n<div class=\"uwm-l-col\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-faq-for-employees\">FAQ for Employees<\/h2>\n\n\n\n<div class=\"uwm-p-accordion\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">1. What courses are included in the UW System Mandatory Employee Training Program?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>The UW System Mandatory Employee Training Programs include Information Security Awareness, Sexual Harassment (Title IX), FERPA, and Mandated Reporter Training. Other training programs may occur outside of the UW System Mandatory Training programs.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">2. When is the Mandatory Training Compliance assigned and due?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Mandatory Training is assigned to employees upon hire and every year on March 1. The following is the schedule for assignment and completion:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Information Security Awareness \u2013 Completion required every year.<\/li>\n\n\n\n<li>FERPA \u2013 Completion required every three years.<\/li>\n\n\n\n<li>Sexual Harassment (Title IX) \u2013 Completion required every three years.<\/li>\n\n\n\n<li>Mandated Reporter \u2013 Completion required once (generally completed after program implementation or upon hire for new employees).<\/li>\n<\/ul>\n\n\n\n<p>Training completion will be due 30 days after the date assigned; the 30-day clock will begin the date the notification of assignment is made to the employee.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">3. How will I be notified of Mandatory Training that is required?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Notification of assigned training will be sent via email from UW-Shared Services. The email will come from: GetHelpUW@support.wisconsin.edu. An email will be sent upon assignment of training. In addition, reminders to complete will be sent 14 days prior to and 7 days prior to due date.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">4. Who do I contact with questions regarding the course?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Questions regarding the course assignment, enrollment status, or issues in completing can be directed to hr-training@uwm.edu.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">5. How do I enroll in an assigned course?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>The mandatory employee trainings are accessed through my.wisconsin.edu.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">6. I already completed this training. Why do I have to do it again?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Mandatory Training is assigned to employees upon hire and every year on March 1. The following is the schedule for assignment and completion:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Information Security Awareness \u2013 Completion required every year.<\/li>\n\n\n\n<li>FERPA \u2013 Completion required every three years.<\/li>\n\n\n\n<li>Sexual Harassment (Title IX) \u2013 Completion required every three years.<\/li>\n\n\n\n<li>Mandated Reporter \u2013 Completion required once (generally completed after program implementation or upon hire for new employees).<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">7. I missed the deadline to complete. Am I ineligible for pay plan increases?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Compliance with the mandatory training requirements is necessary to maintain eligibility for pay plan increases. Those who do not meet the mandatory training requirements will be ineligible for the next installation of pay plan. Future year pay plans will reassess the mandatory training requirement for compliance and eligibility.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">8. How can I tell if I completed a course?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Please log into Canvas (https:\/\/uwm.edu\/canvas\/) and click the icon for Courses in the left sidebar. The Courses icon looks like a book.<\/p>\n\n\n\n<p>Then click on the name of the mandatory training course to be taken to the course homepage. If you see the enroll in course button, you have not started the course.<\/p>\n\n\n\n<p>On the course homepage, click on Grades, on the left side side of the screen, near the sidebar menu. In the upper right corner of the screen you will see your course grade along with a designation of complete or incomplete.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-faq-for-human-resources-managers\">FAQ for Human Resources\/Managers<\/h2>\n\n\n\n<div class=\"uwm-p-accordion\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">1. Who is required to complete the mandatory trainings?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>All employees must complete the mandatory training programs, including student hires. Exceptions to this are International and Advanced Opportunity Program Fellows. Waivers must be submitted for those who fall in this category.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">2. How do I handle the training for a person who is on leave?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>An employee who is currently on leave (based on HRS data) will not be assigned the training until they are returned from leave. For an employee who is assigned the training and subsequently goes on leave, their training assigning will need to be reset upon return from leave to reissue the training and the 30-day completion period.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">3. Can training be waived?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>In exceptional circumstances, the Title IX or Mandatory Reporter training can be waived for an employee. Waiver request for Title IX training can be directed to the Title IX Office at: titleix@uwm.edu.<\/p>\n\n\n\n<p>Waiver request for Mandatory Reporter training can be directed to: hr-training@uwm.edu. Employees need to work with their HR Business Partner if a waiver is being requested.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">4. How do I track employee course completion?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>HR Business Partners can provide managers with reports to view course completion for employee in their units. Please see the <a href=\"https:\/\/uwm.edu\/hr\/client-group-assignments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Client Group Assignments<\/a> for the HR Business Partner assigned to your unit or contact hr-training@uwm.edu for assistance.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row uwm-l-row--4\">\n<div class=\"uwm-l-col\"><\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\"><\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left default\" id=\"h-courses\">Courses<\/h2>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h3 class=\"wp-block-heading\" id=\"h-sexual-harassment-training\">Sexual Harassment Training<\/h3>\n\n\n\n<p><strong>Course Title:<\/strong> Sexual Harassment (Title IX)<\/p>\n\n\n\n<p><strong>Frequency:<\/strong> Required every three years.<\/p>\n\n\n\n<p><strong>More Information:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/community-empowerment-institutional-inclusivity\/services\/title-ix\/\" target=\"_blank\" rel=\"noreferrer noopener\">Title IX at 51ÁÔÆæ<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/regents\/policies\/sexual-violence-and-sexual-harassment\/\" target=\"_blank\" rel=\"noreferrer noopener\">Regent Policy Document 14-2<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h3 class=\"wp-block-heading\" id=\"h-information-security-training\">Information Security Training<\/h3>\n\n\n\n<p><strong>Course Title:<\/strong> Information Security Awareness<\/p>\n\n\n\n<p><strong>Frequency:<\/strong> Required every year.<\/p>\n\n\n\n<p><strong>More Information:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/technology\/cybersecurity\/\" target=\"_blank\" rel=\"noreferrer noopener\">51ÁÔÆæ Cybersecurity<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/information-security-awareness\/\" target=\"_blank\" rel=\"noreferrer noopener\">UW System Policy SYS 1032<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h3 class=\"wp-block-heading\" id=\"h-mandated-reporter-training\">Mandated Reporter Training<\/h3>\n\n\n\n<p><strong>Course Title:<\/strong> Mandated Reporter<\/p>\n\n\n\n<p><strong>Frequency:<\/strong> Training required once.<br>(after training monitoring is established)<\/p>\n\n\n\n<p><strong>More Information:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/hr\/toolkits\/eo54\/\" target=\"_blank\" rel=\"noreferrer noopener\">Executive Order #54 Toolkit<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/policies\/docs\/mandatory-reporting-of-child-abuse-and-neglect-policy-executive-order-54\/\" target=\"_blank\" rel=\"noreferrer noopener\">UWSA Internal Policy HR-7<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h3 class=\"wp-block-heading\" id=\"h-ferpa\">FERPA<\/h3>\n\n\n\n<p><strong>Course Title:<\/strong> FERPA<\/p>\n\n\n\n<p><strong>Frequency:<\/strong> Required every three years.<\/p>\n\n\n\n<p><strong>More Information:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/registrar\/ferpa-facultystaff\/\" target=\"_blank\" rel=\"noreferrer noopener\">51ÁÔÆæ Registrar&#8217;s Office FERPA Information<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/legal\/resources\/ferpa\/\" target=\"_blank\" rel=\"noreferrer noopener\">51ÁÔÆæ Legal Affairs FERPA Information<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity\" \/>\n","protected":false},"excerpt":{"rendered":"<p>Accessing the Trainings Frequently Asked Questions 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