{"id":408,"date":"2024-11-20T15:42:13","date_gmt":"2024-11-20T21:42:13","guid":{"rendered":"https:\/\/uwm.edu\/hr\/?page_id=408"},"modified":"2026-04-14T11:39:44","modified_gmt":"2026-04-14T16:39:44","slug":"student-employment","status":"publish","type":"page","link":"https:\/\/uwm.edu\/hr\/shared-services\/student-employment\/","title":{"rendered":"Student Employment"},"content":{"rendered":"\n<div class=\"uwm-l-row uwm-l-row--4\">\n<div class=\"uwm-l-col\">\n<p class=\"lead-in\">Human Resources provides support to all 51ÁÔÆæ schools, colleges, and divisions throughout the hiring process of student hourly (SH) employees.<\/p>\n\n\n\n<p>Human Resources maintains an online database to help our client groups track the status of students as they move through the hiring process. We also provide support for any job change or termination of student hourly appointments.<\/p>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<p class=\"has-text-align-left\"><strong>Information &amp; Resources<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/hr\/shared-services\/student-employment\/#h-student-employee-request-forms\">Student Employee Request Forms<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/hr\/shared-services\/student-employment\/#h-student-employee-supervisor-resources\">Student Employee Supervisor Resources<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/hr\/student-employee-resources\/\" target=\"_blank\" rel=\"noreferrer noopener\">Student Employee Resources<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/set\/\" target=\"_blank\" rel=\"noreferrer noopener\">Center for Student Experience &amp; Talent\/Handshake<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/cie\/services\/students\/employment\/\" target=\"_blank\" rel=\"noreferrer noopener\">Center for International Education<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity uwm-c-hr--thick\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\" id=\"h-student-employment-news\">Student Employment News<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\" id=\"h-workday-updates\">Workday Updates<\/h3>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\"><\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--6\">\n<p>On July 7, 51ÁÔÆæ will transition from the current HR system (HRS) to Workday. Please see the following updates and changes that will impact hiring and payment of student employees. Please review and familiarize yourself with this information, as well as the <a href=\"https:\/\/uwm.edu\/workday\/\" target=\"_blank\" rel=\"noreferrer noopener\">51ÁÔÆæ Workday Website<\/a>, to better support your student employees through the transition.<\/p>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\"><\/div>\n<\/div>\n\n\n\n<div style=\"height:70px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-student-hourly-hiring-processes\">Student Hourly Hiring Processes<\/h4>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col uwm-l-col--5\">\n<p>The student hourly request process for hires, job changes, and terminations remains the same, utilizing the request forms found in the Student Employee Request Forms section below.<\/p>\n\n\n\n<p>For new hires, \u201cPaperwork Date\u201d is no longer available as a projected start date. <strong>A specific start date will now be required.<\/strong> When hiring, please discuss the Form I-9 requirement of presenting valid, original identification in person to HR to ensure the student will be able to do so before the desired start date. If the student is currently working in another UW position, new onboarding tasks will not be required.<\/p>\n\n\n\n<p class=\"uwm-c-link--external\"><a href=\"https:\/\/www.uscis.gov\/sites\/default\/files\/document\/forms\/i-9.pdf\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">USCIS Form I-9<\/a><\/p>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--5 uwm-l-offset--1\">\n<p>With the exception of the requirement to present valid, original identification in person to HR for the I-9 employment verification, all other onboarding tasks are completed within the Workday system.<\/p>\n\n\n\n<p class=\"uwm-c-link--external\"><a href=\"https:\/\/www.uscis.gov\/i-9-central\/form-i-9-acceptable-documents\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">USCIS Form I-9 Acceptable Documents<\/a><\/p>\n\n\n\n<p>An \u201cEmployment End Date\u201d is now required for all student hires. If you do not have a specific end date, it is recommended to use the end of the current academic year.<\/p>\n\n\n\n<p>Official supervisors of student hourly employees must be a professional staff or faculty member; however, student supervisors may assist with supervision. Students will be hired into the official supervisor\u2019s Student Hourly Supervisory Organization (SH Sup Org).<\/p>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity uwm-c-hr--thick\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\" id=\"h-student-employee-request-forms\">Student Employee Request Forms<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\" id=\"h-individual-requests\"><strong>Individual Requests<\/strong><\/h3>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\"><\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--6\">\n<p class=\"has-text-align-left default\">Student Hourly Supervisors (or designee) should utilize the forms below when requesting a new-hire, re-hire, job change, or termination of an individual student hourly employee.<\/p>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\"><\/div>\n<\/div>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<h4 class=\"wp-block-heading has-text-align-left\" id=\"h-student-hire-requests\">Student Hire Requests<\/h4>\n\n\n\n<p>This form should be utilized to hire a new student hourly appointment or re-hire a student hourly appointment. The form may also be used for dual-appointment requests.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/forms.office.com\/Pages\/ResponsePage.aspx?id=w3rKC7b8_U6J623pdgPPIVRfG54M_gNLnzEdH2AI7g9UME9BNTlQSFpOMFdXS0g0NUtYRlZaT0ZRUC4u\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Student Hire Request Form<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h4 class=\"wp-block-heading has-text-align-left\" id=\"h-student-job-change-requests\">Student Job Change Requests<\/h4>\n\n\n\n<p>These forms should be utilized for any currently active student hourly appointments that need a pay rate change, working title change,\u00a0building\/location change, or expected job end date change.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/forms.office.com\/pages\/responsepage.aspx?id=w3rKC7b8_U6J623pdgPPIVRfG54M_gNLnzEdH2AI7g9UN1ExRFM3NEhZTUNKV09HNUM1SEQ1WDVFNy4u&amp;route=shorturl\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Student Job Change Request Form<\/a> (One or more changes)<\/li>\n\n\n\n<li><a href=\"https:\/\/forms.cloud.microsoft\/Pages\/ResponsePage.aspx?id=w3rKC7b8_U6J623pdgPPIVRfG54M_gNLnzEdH2AI7g9UMDJBMEpPUkFXOTE5N1EzQ0dTTEtUWE0zTy4u\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Expected Job End Date Change Request Form<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"size-p-md\">Note: Pay changes can only be effective on or after the date of submission to HR and must be effective the first day of a pay period.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h4 class=\"wp-block-heading has-text-align-left\" id=\"h-student-job-termination-requests\">Student Job Termination Requests<\/h4>\n\n\n\n<p>This form should be utilized for any currently active student hourly appointment that needs to be terminated for the following reasons: cancellation, discharge, end of demand, resignation, or graduation.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/forms.office.com\/r\/bejuCxyi6w\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Student Job Termination Request Form<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity uwm-c-hr--center\" \/>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\" id=\"h-large-volume-requests\"><strong>Large Volume Requests<\/strong><\/h3>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\"><\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--6\">\n<p class=\"has-text-align-left default\">For requests that include <strong>20 or more individuals<\/strong>, you may download and complete the appropriate mass spreadsheet template below and email it to sscstudenthr@uwm.edu.<\/p>\n\n\n\n<p>Please note that whenever possible, <strong>it is recommended to submit individual \u201cStudent Hire Requests\u201d<\/strong> rather than the mass spreadsheet for faster processing and improved communication throughout the hiring process.<\/p>\n\n\n\n<p class=\"has-text-align-left default\">If you are anticipating a request of <strong>more than 100 transactions<\/strong>, please email sscstudenthr@uwm.edu for further instructions, no less than 3 weeks prior to the effective date.<\/p>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\"><\/div>\n<\/div>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<h4 class=\"wp-block-heading has-text-align-left\" id=\"h-student-hire-requests-0\">Student Hire Requests<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/panthers.sharepoint.com\/:x:\/s\/HR-Web\/EVsVzV3Da9xBrzJvNf0eBfsB0BLmRq9gJSHHHBMqo3dDFg?e=3hpCdW\" target=\"_blank\" rel=\"noreferrer noopener\">SSC_Mass_Hiring_Template<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h4 class=\"wp-block-heading has-text-align-left\" id=\"h-student-job-change-requests-0\">Student Job Change Requests<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/panthers.sharepoint.com\/:x:\/s\/HR-Web\/ERJiWlr52lBJntJTHather0BFE9vcCQy1wR2bAEJezrIJg?e=uJxU2s\" target=\"_blank\" rel=\"noreferrer noopener\">SSC_Mass_Job_Change_Template<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"size-p-md\">Note: Pay changes can only be effective on or after the date of submission to HR and must be effective the first day of a pay period.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h4 class=\"wp-block-heading has-text-align-left\" id=\"h-student-job-termination-requests-0\">Student Job Termination Requests<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/panthers.sharepoint.com\/:x:\/s\/HR-Web\/EcyIxysB0rpMvZ86qEFFM-sB1Y5ns9yWF_pJBSiMeq6zJg?e=Mmz9ti\" target=\"_blank\" rel=\"noreferrer noopener\">SSC_Mass_Terminations_Template<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity uwm-c-hr--thick\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\" id=\"h-student-employee-supervisor-resources\">Student Employee Supervisor Resources<\/h2>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/panthers.sharepoint.com\/sites\/SSC-SH-Entry-Group\" target=\"_blank\" rel=\"noreferrer noopener\">Student Hourly SharePoint Portal<\/a>\n<ul class=\"wp-block-list\">\n<li>Track the progress or your student hourly request<\/li>\n\n\n\n<li>Additional Resources<\/li>\n\n\n\n<li>Student Employment News &amp; Updates<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/hr\/policies\/student-employment-manual\/\" target=\"_blank\" rel=\"noreferrer noopener\">Student Employment Manual<\/a><\/li>\n\n\n\n<li>Recruitment\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/set\/\" target=\"_blank\" rel=\"noreferrer noopener\">Hire a Student Hourly Employee (SET)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/panthers.sharepoint.com\/:b:\/s\/SSC-SH-Entry-Group\/IQDUEPQZzewrS6Au9loYSFJzATpbgdW6mC6g3Uuc8GwT5Vo?e=SQm3vE\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Hiring Checklist<\/a> &amp; <a href=\"https:\/\/panthers.sharepoint.com\/:b:\/s\/SSC-SH-Entry-Group\/EYqfv-FHaiJHkZsYVqhttBYBpuQsyhzzWKLMCF-pHV0ndA?e=e822xY\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Flow Chart<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/panthers.sharepoint.com\/:b:\/s\/SSC-SH-Entry-Group\/IQAaPJ4jjmOeTbcd-1wshXSHAd9CkKL2bejsYGgQ4qzHQ0A?e=V7SOkm\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Guidelines for Running a Successful Recruitment<\/a><\/li>\n\n\n\n<li>Student Hourly Job Description\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/panthers.sharepoint.com\/:w:\/s\/SSC-SH-Entry-Group\/IQDnxU5qUjoJRracG7M20EP-AaA744Ui0Jm-oIJDYp81YVY?e=MCgdIS\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Blank Template<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/panthers.sharepoint.com\/:w:\/s\/SSC-SH-Entry-Group\/IQDySkRP2w3KSZyXIgGKW0_9Ab2O4mYg8N4ChHiw7eS2qR4?e=poJsP8\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Sample Job Description<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li class=\"uwm-c-link--external\"><a href=\"https:\/\/dwd.wisconsin.gov\/er\/civilrights\/discrimination\/interviewquestions.htm\" target=\"_blank\" rel=\"noreferrer noopener\">Fair Hiring and Avoiding Discriminatory Interview Questions<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/hr\/policies\/student-employment-manual\/#h-uwm-policy-on-student-hourly-employment\" target=\"_blank\" rel=\"noreferrer noopener\">Student Hourly Eligibility<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/policy\/library\/criminal-background-checks\/\" target=\"_blank\" rel=\"noreferrer noopener\">51ÁÔÆæ Criminal Background Check (CBC) Policy (SAAP 7-4) and Positions of Trust Definitions<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<ul class=\"wp-block-list\">\n<li>Compensation\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/hr\/policies\/student-hourly-pay-structure\/\" target=\"_blank\" rel=\"noreferrer noopener\">Student Hourly Pay Structure<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/hr\/policies\/student-pay-structure-review-guidelines\/\" target=\"_blank\" rel=\"noreferrer noopener\">Student Pay Structure Review Guidelines<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Hours &amp; Time Reporting\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144906\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Time &amp; Scheduling Hub Touchpoints \u2013 Manager<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/150276\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Approving Time and Time Off in the Time and Scheduling Hub \u2013 Manager<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/general-employee-info\/payroll\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Payroll Calendars<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/hr\/policies\/student-employment-manual\/#h-employment-guidelines\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Work Hours<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Performance Management\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/hr\/policies\/student-employment-manual\/#h-v-performance-evaluation-wage-review\" target=\"_blank\" rel=\"noreferrer noopener\">Performance Evaluation\/Wage Review<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/panthers.sharepoint.com\/:f:\/s\/SSC-SH-Entry-Group\/ElnZx86IR5FKhvj5HNdwyP0BmuLeg9z9rkRef-MroGxiyg?e=vI91Os\" target=\"_blank\" rel=\"noreferrer noopener\">Additional Resources<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Telecommuting Information\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/telecommuting\/\" target=\"_blank\" rel=\"noreferrer noopener\">UW System Administrative Policy 1228<\/a><\/li>\n\n\n\n<li>51ÁÔÆæ Interim Telecommuting Guidelines<\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/download\/related_documents\/1200_series\/Manager's-Guide-to-Telecommuting-Revised-7.24.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Manager\u2019s Guide to Telecommuting<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/technology\/working-remotely\/\" target=\"_blank\" rel=\"noreferrer noopener\">Working Remotely (Technology)<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity uwm-c-hr--thick\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\" id=\"h-frequently-asked-questions\">Frequently Asked Questions<\/h2>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row uwm-l-row--4\">\n<div class=\"uwm-l-col\">\n<div class=\"uwm-p-accordion\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">1. How long does the hiring process take from when I submit the request?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>If a student is engaged and determined to get hired quickly, the process can take as little as a week; however, it is recommended to plan for 2+ weeks.<\/li>\n\n\n\n<li>Factors to consider that can add time to the process: time of year and the volume of requests to HR; new hires not following through with each step; new hires not having proper I-9 documentation readily available; school\/personal considerations of the student.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">2. Once I submit the request, when can my new student hire start?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>New hires can start on the start date submitted on the hire request as long as they have completed the Form I-9 or they are a current, active employee who already completed onboarding.<\/li>\n\n\n\n<li>Submitted start dates for brand new employees must take into consideration when the student will have the appropriate valid, original documents to present in person to HR.\n<ul class=\"wp-block-list uwm-c-list--cleanlist\">\n<li class=\"uwm-c-link--external uwm-u-mt-10\"><a href=\"https:\/\/www.uscis.gov\/i-9-central\/form-i-9-acceptable-documents\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">USCIS Form I-9 Acceptable Documents<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Supervisors may track the status of their new employees via the Student Hourly SharePoint Portal and the My Team Management Dashboard in Workday.\n<ul class=\"wp-block-list uwm-c-list--cleanlist\">\n<li class=\"uwm-u-mt-10\"><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144745\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">My Team Management Dashboard<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">3. Can I be included in emails to my new student hourly hire?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>To be included in emails to your student during the hiring process, please enter your full email in the request form. Multiple emails may be submitted for inclusion.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">4. How do I submit changes that are only reports to, funding, or approver changes, but everything else will stay the same?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>Funding only changes should be submitted directly to your division\u2019s funding contact.\n<ul class=\"wp-block-list uwm-c-list--cleanlist\">\n<li class=\"uwm-u-mt-10\"><a href=\"https:\/\/panthers.sharepoint.com\/:x:\/s\/SSC-SH-Entry-Group\/EbJxgyCuddFPhkOOXXwLL7wBvCBraoWjNcDWJMnlee7vaA?e=QTWcoS\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Funding Contacts<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>The primary payroll approver is automatically the employee\u2019s supervisor. If the supervisor (and supervisory org) is changing, but all other information is staying the same, the request can be emailed to sscstudenthr@uwm.edu.<\/li>\n\n\n\n<li>Primary and secondary approvers can no longer be adjusted as they were with HRS.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">5. How do I submit a student transferring from one position to another?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>A Student Hire Request should be submitted for the new position and include a note of which position the student is transferring from to the new position.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">6. Where should student personnel files be kept?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>Official Student Hourly Personnel files\/documents should be retained in the Department\/School\/College\/Division.<\/li>\n\n\n\n<li>For retention periods, reference: <a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">https:\/\/uwm.edu\/libraries\/archives\/records-management\/<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">7. What can I tell my new hires to help them with the hiring process?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>Communication will come from sscstudenthr@uwm.edu and from Workday to their UW-Milwaukee email.<\/li>\n\n\n\n<li>If they have questions, students should \u201creply all\u201d to emails from sscstudenthr@uwm.edu so that either the HR team or the supervisor can reply with assistance.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">8. What should I know about my student before I make a contingent job offer?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>Their legal names (correct spelling is essential) as HR needs this information to properly process their hire.<\/li>\n\n\n\n<li>Their 51ÁÔÆæ email, as that is how HR will communicate with them.<\/li>\n\n\n\n<li>If they currently have an active UW position in Workday:\n<ul class=\"wp-block-list\">\n<li>If yes, their start date can be as of the submission date of the hire request.<\/li>\n\n\n\n<li>If no, a start date should be determined that works for both parties, and include consideration of when the student will be able to present their valid, original documents to HR for the Form I-9.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>If they are Federal Work Study eligible (optional).<\/li>\n<\/ul>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<div class=\"uwm-p-accordion\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">9. When can international students begin working?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>International students may begin working as of the Hire Request submission date if already a current, active employee or after they present their valid, original documents to HR for Section 2 of the Form I-9 if they are a brand-new employee. This is the same as all other student employees; however, brand new international student employees must obtain their Social Security Number and then bring the SS Card to Engelmann Hall 125 within 90 days of their hire date.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">10. How long after graduation can a student employee remain employed?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>Resident student hourly employees may continue working up to the final day of the pay period they are graduating in. If a student can show evidence of enrolling the next term as a grad student, they may continue employment.<\/li>\n\n\n\n<li>International student employees may only work until the last day of the term they are graduating in.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">11. May I start a student employee before they complete the pre-employment requirements (CBC, Onboarding Paperwork)?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>New student employees may begin working on or after the day they complete Section 2 of the Form I-9. If their position is a Position of Trust, they must complete the Criminal Background Check (CBC) within forty-five (45) calendar days of their start date.<\/li>\n\n\n\n<li>Students who are currently working in another 51ÁÔÆæ position may begin working on or after the day the New Hire Request is submitted to HR.<\/li>\n\n\n\n<li>If a student worked for 51ÁÔÆæ in the past, but does not currently have an active position, new onboarding is required, including the Form I-9.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">12. How many hours can a student hourly employee work per week?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<figure class=\"uwm-c-table\"><table><thead><tr><th>Student Employee Type<\/th><th class=\"has-text-align-center\" data-align=\"center\"><strong>Fall<\/strong><\/th><th class=\"has-text-align-center\" data-align=\"center\"><strong>UWinteriM<\/strong><\/th><th class=\"has-text-align-center\" data-align=\"center\"><strong>Spring<\/strong><\/th><th class=\"has-text-align-center\" data-align=\"center\"><strong>Summer<\/strong><\/th><\/tr><\/thead><tbody><tr><td>US Resident<\/td><td class=\"has-text-align-center\" data-align=\"center\">25<\/td><td class=\"has-text-align-center\" data-align=\"center\">25<\/td><td class=\"has-text-align-center\" data-align=\"center\">25<\/td><td class=\"has-text-align-center\" data-align=\"center\">40<\/td><\/tr><tr><td>International<\/td><td class=\"has-text-align-center\" data-align=\"center\">20<\/td><td class=\"has-text-align-center\" data-align=\"center\">25<\/td><td class=\"has-text-align-center\" data-align=\"center\">20<\/td><td class=\"has-text-align-center\" data-align=\"center\">40<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"size-p-md\">Hours per week include hours from all UW jobs the student has<\/p>\n\n\n\n<p class=\"size-p-md\">During summer, continuing student employees may work up to 40 hours per week for no more than 89 days<\/p>\n\n\n\n<p class=\"size-p-md\">Alert messages will pop up if students are exceeding the weekly limits<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">13. Can a student hourly employee work more than 40 hours per week (overtime)?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>They may work overtime only during the summer and only if the department\u2019s budget allows.<\/li>\n\n\n\n<li>Students holding multiple jobs must remain under 40 hours per week across all jobs. If there is an expectation or possibility of working beyond 40 hours per week, please work with your HR Business Partner to assess FLSA status and determine compliance requirements. All departments must be made aware of the possibility of overtime.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">14. What is a Position of Trust (POT)?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>A paid or volunteer position with one or more of the following responsibilities: fiduciary duty, unsupervised access to property, or unsupervised access to vulnerable populations.<\/li>\n\n\n\n<li>For more information: <a href=\"https:\/\/uwm.edu\/policy\/library\/criminal-background-checks\/\" target=\"_blank\" rel=\"noreferrer noopener\">51ÁÔÆæ Criminal Background Check (CBC) Policy (SAAP 7-4)<\/a><\/li>\n\n\n\n<li>If you have further questions, please work with your HR Business Partner and\/or HR Coordinators to determine if a student position is a POT.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">15. What time-entry methods are available in Workday for employees?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>\u201cEnter Time\u201d \u2013 This method is equivalent to the Timesheet method from HRS and allows students to log into Workday and enter their \u201cin\u201d and \u201cout\u201d times for any given day during a pay period.<\/li>\n\n\n\n<li>\u201cCheck In\/Out\u201d \u2013 This method is similar to the WebClock method from HRS and is used by employees to punch \u201cin\u201d and \u201cout\u201d for each shift in Workday.<\/li>\n\n\n\n<li>Hours from all positions populate on one timesheet and are visible to the student\u2019s supervisor(s). Supervisors should only review, edit, and approve hours for the position that reports to them.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">16. Can a non-51ÁÔÆæ student work in a student hourly position at 51ÁÔÆæ?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>Yes, however, preference should first be given to 51ÁÔÆæ students. The employing unit is responsible for verifying an individual\u2019s eligibility and sending proof of that eligibility to HR.<\/li>\n\n\n\n<li>The individual must be at least 16 years of age.<\/li>\n\n\n\n<li>Consult the <a href=\"https:\/\/uwm.edu\/hr\/policies\/student-employment-manual\/\" target=\"_blank\" rel=\"noreferrer noopener\">Student Employment Manual<\/a>&nbsp;for further information and requirements.<\/li>\n<\/ul>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity uwm-c-hr--thick\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left\" id=\"h-contact\">Contact<\/h2>\n\n\n\n<p>sscstudenthr@uwm.edu<\/p>\n\n\n\n<p>Engelmann Hall, Room 125<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Student Employment News Workday Updates Student Hourly Hiring Processes Student Employee Request Forms Individual Requests Large Volume Requests Student Employee Supervisor Resources Frequently Asked Questions Contact sscstudenthr@uwm.edu Engelmann Hall, Room 125<\/p>\n","protected":false},"author":3280,"featured_media":0,"parent":140,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-408","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/408","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/users\/3280"}],"replies":[{"embeddable":true,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/comments?post=408"}],"version-history":[{"count":45,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/408\/revisions"}],"predecessor-version":[{"id":5944,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/408\/revisions\/5944"}],"up":[{"embeddable":true,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/140"}],"wp:attachment":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/media?parent=408"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}