{"id":1394,"date":"2024-12-13T15:59:26","date_gmt":"2024-12-13T21:59:26","guid":{"rendered":"https:\/\/uwm.edu\/hr\/?page_id=1394"},"modified":"2026-04-06T11:37:04","modified_gmt":"2026-04-06T16:37:04","slug":"records-management","status":"publish","type":"page","link":"https:\/\/uwm.edu\/hr\/analytics-and-systems\/records-management\/","title":{"rendered":"Records Management"},"content":{"rendered":"\n
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HR Reports Management and Retention Policy<\/h2>\n\n\n\n

51ÁÔÆæ employees who create and use reports generated from Workday or the Enterprise Analytics Platform (EAP) are reminded that the data contained within these systems are public records per Wisconsin\u2019s Public Records Law, Wis. Stat. 16.61.<\/p>\n\n\n\n

However, if you are maintaining Workday or EAP generated reports in your personal or office filing systems for verification or audit purposes, the reports become official records subject to the Public Records Law and any and all Records Retention and Disposition Authorities (RRDAs) or \u201crecords schedules.\u201d<\/p>\n\n\n\n

Additionally, these records may also be subject to Wis. Stat. 19.31-19.39 (Open Records Law) which allows residents of Wisconsin to request access to public records and requires public agencies to provide that access in a timely manner. Inability to provide access to public records may bring legal or financial penalties to the University.<\/p>\n\n\n\n

All reports may or may not already be associated with an existing RRDA, or \u201crecords schedule,\u201d which provides retention guidance and legally sanctions the destruction or archiving of records at the end of their active life, as appropriate. If no records schedule exists, report custodians should work with 51ÁÔÆæ Records Management to develop and approve an appropriate RRDA. The Wisconsin Public Records board approves new RRDAs four times per year. All records schedules sunset, or expire, after 10 years, at which point their associated records groups must be re-scheduled.<\/p>\n\n\n\n

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More Information<\/strong><\/h2>\n\n\n\n