{"id":657,"date":"2025-08-21T09:18:02","date_gmt":"2025-08-21T14:18:02","guid":{"rendered":"https:\/\/uwm.edu\/digital-accessibility\/?post_type=documentation_guides&#038;p=657"},"modified":"2025-09-12T13:54:59","modified_gmt":"2025-09-12T18:54:59","slug":"individualized-conventional-electronic-documents-guidance","status":"publish","type":"documentation_guides","link":"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/individualized-conventional-electronic-documents-guidance\/","title":{"rendered":"Individualized Conventional Electronic Documents"},"content":{"rendered":"\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<div class=\"uwm-p-notice uwm-p-notice--info\"><i class=\"fa-solid fa-circle-info fa-fw\"><\/i><div class=\"uwm-p-notice--content\"><div class=\"uwm-p-notice--message\">Some new documents created for a <strong>specific person<\/strong> are not required to be digitally accessible.\u00a0This guidance will help you determine if your document must be made digitally accessible or not.<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><h2>Table of Contents<\/h2><ul><li><a href=\"#h-definition\" data-level=\"2\">Definition<\/a><\/li><li><a href=\"#h-am-i-required-to-make-documents-that-were-created-for-a-specific-person-accessible\" data-level=\"2\">Am I required to make documents that were created for a specific person accessible?<\/a><ul><li><a href=\"#h-criteria\" data-level=\"3\">Criteria<\/a><\/li><li><a href=\"#h-result\" data-level=\"3\">Result<\/a><\/li><\/ul><\/li><li><a href=\"#h-examples\" data-level=\"2\">Examples<\/a><\/li><li><a href=\"#h-related-guidance\" data-level=\"2\">Related Guidance<\/a><\/li><li><a href=\"#h-how-to-make-electronic-documents-accessible\" data-level=\"2\">How to Make Electronic Documents Accessible<\/a><\/li><\/ul><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-definition\">Definition<\/h2>\n\n\n\n<p>An individualized conventional electronic document is a digital file (like a Word document, PDF or spreadsheet) that was created for use by a specific person.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-am-i-required-to-make-documents-that-were-created-for-a-specific-person-accessible\">Am I required to make documents that were created for a specific person accessible?<\/h2>\n\n\n\n<p>If content meets all three of the following criteria, it is an \u201cindividualized conventional electronic document\u201d and is <strong>not <\/strong>required to be digitally accessible.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-p-card uwm-p-card--gold uwm-u-mb-40 uwm-p-card--shadow\"><div class=\"uwm-p-card--body\"><div class=\"uwm-p-card--content\">\n<figure><img loading=\"lazy\" decoding=\"async\" width=\"1707\" height=\"1137\" src=\"https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance.png\" alt=\"A flowchart diagram about document accessibility requirements. The flowchart starts at the top asking 'Am I required to make documents that were created for a specific person accessible?' An arrow labeled 'If' points downward to boxes connected by 'And' arrows from left to right. The first box states 'It is a word processing, presentation, PDF, or spreadsheet file.' The second box states 'It is about a specific individual, their property, or their account.' The third box states 'It is password protected or otherwise secured.' From the third box, an arrow points down to the word 'Then' which leads to a final box at the bottom stating 'Your content is not required to be accessible.' \" class=\"wp-image-923\" srcset=\"https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance.png 1707w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance-300x200.png 300w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance-1024x682.png 1024w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance-768x512.png 768w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance-1536x1023.png 1536w\" sizes=\"auto, (max-width: 1707px) 100vw, 1707px\" \/><\/figure>\n\n\n\n<p class=\"has-text-align-center\"><a aria-haspopup=\"dialog\" aria-controls=\"uwm-modal-hsnu92\" data-modal-content-id=\"uwm-modal-hsnu92\" data-modal-prefix-class=\"uwm-p\" data-modal-close-text=\"Close\" data-modal-close-title=\"Close\" class=\"uwm-p-modal--launch\">Open larger image<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h4  uwm-u-mb-0 uwm-u-mt-30\" id=\"h-criteria\">Criteria<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>If it is a word processing, presentation, PDF or spreadsheet file, <strong>and<\/strong><\/li>\n\n\n\n<li>it is about a specific individual, their property or their account, <strong>and<\/strong>&nbsp;<\/li>\n\n\n\n<li>it is password-protected or otherwise secure<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading size-h4 uwm-u-mb-0\" id=\"h-result\">Result<\/h3>\n\n\n\n<p>If all three conditions are true, then your content is not required to be accessible.<\/p>\n\n\n\n<p><em><strong>Note:<\/strong> You may still have to provide web content in an accessible format if an individual requests it. See the <a href=\"https:\/\/www.federalregister.gov\/d\/2024-07758\/p-34\" target=\"_blank\" rel=\"noreferrer noopener\">DOJ rule on digital accessibility, paragraph 34<\/a>.<\/em><\/p>\n<\/div><\/div><\/div>\n\n\n\n<div id=\"uwm-modal-hsnu92\" class=\"hidden\">\n<figure><img loading=\"lazy\" decoding=\"async\" width=\"1707\" height=\"1137\" src=\"https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance.png\" alt=\"A flowchart diagram about document accessibility requirements. The flowchart starts at the top asking 'Am I required to make documents that were created for a specific person accessible?' An arrow labeled 'If' points downward to boxes connected by 'And' arrows from left to right. The first box states 'It is a word processing, presentation, PDF, or spreadsheet file.' The second box states 'It is about a specific individual, their property, or their account.' The third box states 'It is password protected or otherwise secured.' From the third box, an arrow points down to the word 'Then' which leads to a final box at the bottom stating 'Your content is not required to be accessible.'\" class=\"wp-image-923\" srcset=\"https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance.png 1707w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance-300x200.png 300w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance-1024x682.png 1024w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance-768x512.png 768w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance-1536x1023.png 1536w\" sizes=\"auto, (max-width: 1707px) 100vw, 1707px\" \/><\/figure>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-examples\">Examples<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A PDF version of a student\u2019s transcript on a password-protected website <strong>is not required<\/strong> to be accessible<\/li>\n\n\n\n<li>A PDF version of an individual employee\u2019s worker documents on Workday<strong> is not required<\/strong> to be accessible<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-related-guidance\">Related Guidance<\/h2>\n\n\n\n<p><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/preexisting-conventional-electronic-documents-guidance\/\">Preexisting Electronic Documents Guidance<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-make-electronic-documents-accessible\">How to Make Electronic Documents Accessible<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/providing-digitally-accessible-documents\/\">Creating Digitally Accessible Documents<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/providing-digitally-accessible-documents\/\">Creating Digitally Accessible <\/a><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/presentations\/\">Presentations<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\"><div class=\"content_block\" id=\"custom_post_widget-1095\"><nav aria-label=\"Sidebar\" class=\"uwm-p-navigation-list uwm-p-navigation-list--gold-border \"><div class=\"uwm-p-navigation-list--title\"><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/\">Documents &amp; PDFs<\/a><\/div><ul><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/providing-digitally-accessible-documents\/\">Creating Digitally Accessible Documents<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/presentations\/\">Creating Digitally Accessible\u00a0Presentations<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/checking-microsoft-office-for-accessibility\/\">Checking Microsoft Office Documents for Accessibility<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/pdfs-from-microsoft-word\/\">PDFs from Microsoft Word<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/pdfs-from-powerpoint\/\">PDFs from PowerPoint<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/checking-pdfs-for-accessibility\/\">Checking PDFs for Accessibility<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/tagged-pdfs\/\">Tagging PDFs<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/preexisting-conventional-electronic-documents-guidance\/\">Preexisting Conventional Electronic Documents<\/a><\/li><li><a class=\"current\" href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/individualized-conventional-electronic-documents-guidance\/\"><span aria-current=\"page\">Individualized Conventional Electronic Documents<\/span><\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/publishing-pdfs-for-downloading-printing-only-digital-accessibility-requirements\/\">Publishing PDFs for Downloading &#038; Printing Only<\/a><\/li><\/ul><\/nav><\/div>\n<\/div>\n<\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":11,"featured_media":0,"parent":653,"menu_order":9,"template":"","meta":{"footnotes":"","uwm_wg_additional_authors":[]},"tags":[],"documentation_guides_category":[],"class_list":["post-657","documentation_guides","type-documentation_guides","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Individualized Conventional Electronic Documents - 51ÁÔÆæ Digital Accessibility<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/individualized-conventional-electronic-documents-guidance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Individualized Conventional Electronic Documents\" \/>\n<meta property=\"og:url\" content=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/individualized-conventional-electronic-documents-guidance\/\" \/>\n<meta property=\"og:site_name\" content=\"51ÁÔÆæ Digital Accessibility\" \/>\n<meta property=\"article:modified_time\" content=\"2025-09-12T18:54:59+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/individual-electronic-documents-guidance.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1707\" \/>\n\t<meta property=\"og:image:height\" content=\"1137\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/documentation-guides\\\/documents\\\/individualized-conventional-electronic-documents-guidance\\\/\",\"url\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/documentation-guides\\\/documents\\\/individualized-conventional-electronic-documents-guidance\\\/\",\"name\":\"Individualized Conventional Electronic Documents - 51ÁÔÆæ Digital Accessibility\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/documentation-guides\\\/documents\\\/individualized-conventional-electronic-documents-guidance\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/documentation-guides\\\/documents\\\/individualized-conventional-electronic-documents-guidance\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/wp-content\\\/uploads\\\/sites\\\/706\\\/2025\\\/08\\\/individual-electronic-documents-guidance.png\",\"datePublished\":\"2025-08-21T14:18:02+00:00\",\"dateModified\":\"2025-09-12T18:54:59+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/documentation-guides\\\/documents\\\/individualized-conventional-electronic-documents-guidance\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/documentation-guides\\\/documents\\\/individualized-conventional-electronic-documents-guidance\\\/\"]}],\"accessibilityFeature\":[\"tableOfContents\"]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/documentation-guides\\\/documents\\\/individualized-conventional-electronic-documents-guidance\\\/#primaryimage\",\"url\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/wp-content\\\/uploads\\\/sites\\\/706\\\/2025\\\/08\\\/individual-electronic-documents-guidance.png\",\"contentUrl\":\"https:\\\/\\\/uwm.edu\\\/digital-accessibility\\\/wp-content\\\/uploads\\\/sites\\\/706\\\/2025\\\/08\\\/individual-electronic-documents-guidance.png\",\"width\":1707,\"height\":1137,\"caption\":\"A flowchart diagram about document accessibility requirements. The flowchart starts at the top asking 'Am I required to make documents that were created for a specific person accessible?' An arrow labeled 'If' points downward to boxes connected by 'And' arrows from left to right. The first box states 'It is a word processing, presentation, PDF, or spreadsheet file.' The second box states 'It is about a specific individual, their property, or their account.' The third box states 'It is password protected or otherwise secured.' 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