{"id":647,"date":"2025-08-20T16:02:40","date_gmt":"2025-08-20T21:02:40","guid":{"rendered":"https:\/\/uwm.edu\/digital-accessibility\/?post_type=documentation_guides&#038;p=647"},"modified":"2025-09-23T13:49:45","modified_gmt":"2025-09-23T18:49:45","slug":"archiving","status":"publish","type":"documentation_guides","link":"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/archiving\/","title":{"rendered":"Archiving"},"content":{"rendered":"\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<p>Some older web content is considered \u201carchived\u201d and is not required to be accessible.<\/p>\n\n\n\n<div class=\"uwm-p-notice uwm-p-notice--info\"><i class=\"fa-solid fa-circle-info fa-fw\"><\/i><div class=\"uwm-p-notice--content\"><div class=\"uwm-p-notice--message\">If you have not already done so, read the <a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/archiving\/deciding-what-to-archive-where\/\">guidance on what to consider before deciding what to archive and where to store archive records.<\/a><\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><h2>Table of Contents<\/h2><ul><li><a href=\"#h-am-i-required-to-make-my-old-web-content-accessible\" data-level=\"2\">Am I required to make my old web content accessible?<\/a><ul><li><a href=\"#h-criteria\" data-level=\"3\">Criteria<\/a><\/li><li><a href=\"#h-result\" data-level=\"3\">Result<\/a><\/li><\/ul><\/li><li><a href=\"#h-what-does-it-mean-to-be-kept-for-reference-research-and-recordkeeping\" data-level=\"2\">What does it mean to be &#8220;kept for reference, research and recordkeeping?&#8221;<\/a><ul><li><a href=\"#h-example-of-content-kept-for-reference-research-or-recordkeeping\" data-level=\"3\">Example of content kept for reference, research or recordkeeping<\/a><\/li><\/ul><\/li><li><a href=\"#h-what-is-a-dedicated-area-for-archived-content\" data-level=\"2\">What is a dedicated area for archived content?<\/a><ul><li><a href=\"#h-examples-of-content-kept-in-a-dedicated-area\" data-level=\"3\">Examples of content kept in a dedicated area<\/a><\/li><\/ul><\/li><li><a href=\"#h-related-guidance\" data-level=\"2\">Related Guidance<\/a><\/li><\/ul><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-am-i-required-to-make-my-old-web-content-accessible\">Am I required to make my old web content accessible?<\/h2>\n\n\n\n<p>If web content meets all four of the following criteria, it is \u201carchived web content\u201d and is<strong> not<\/strong> required to meet WCAG 2.1 AA.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-p-card uwm-p-card--gold uwm-u-mb-40 uwm-p-card--shadow\"><div class=\"uwm-p-card--body\"><div class=\"uwm-p-card--content\">\n<figure class=\"default\"><img loading=\"lazy\" decoding=\"async\" width=\"2287\" height=\"1126\" src=\"https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio.png\" alt=\"Flowchart titled \u201cAm I required to make my old web content accessible?\u201d If content was created before April 24, 2026, kept only for reference, research, or recordkeeping, has not been altered or updated since it was archived, and is organized and stored in a dedicated archive area, then it is considered \u201cArchived Web Content\u201d and is not required to be accessible.\" class=\"wp-image-884\" srcset=\"https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio.png 2287w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-300x148.png 300w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-1024x504.png 1024w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-768x378.png 768w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-1536x756.png 1536w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-2048x1008.png 2048w\" sizes=\"auto, (max-width: 2287px) 100vw, 2287px\" \/><\/figure>\n\n\n\n<p class=\"has-text-align-center size-p-sm uwm-u-mb-0\"><a aria-haspopup=\"dialog\" aria-controls=\"uwm-modal-8pjepl\" data-modal-content-id=\"uwm-modal-8pjepl\" data-modal-prefix-class=\"uwm-p\" data-modal-close-text=\"Close\" data-modal-close-title=\"Close\" class=\"uwm-p-modal--launch\">Open larger image<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h4 uwm-u-mb-0 uwm-u-mt-30\" id=\"h-criteria\">Criteria<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>It was created before April 24, 2026, or reproduces the contents of other physical media created before that date; <strong>and<\/strong><\/li>\n\n\n\n<li>It is kept only for reference, research or recordkeeping; <strong>and<\/strong><\/li>\n\n\n\n<li>It is <strong>not\u202f<\/strong> altered or updated after the date of archiving; <strong>and<\/strong><\/li>\n\n\n\n<li>It is organized and stored in a dedicated area or areas clearly identified as being archived.\u202f<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading size-h4 uwm-u-mb-0\" id=\"h-result\">Result<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10 default\">If all four of the conditions are true, then your content is not required to be accessible.<\/p>\n\n\n\n<p><em><strong>Note:<\/strong> You may still have to provide web content in an accessible format if an individual requests it. Review the\u202f<a href=\"https:\/\/www.federalregister.gov\/d\/2024-07758\/p-34\" target=\"_blank\" rel=\"noreferrer noopener\">DOJ rule on digital accessibility, paragraph 34<\/a>.<\/em><\/p>\n<\/div><\/div><\/div>\n\n\n\n<div id=\"uwm-modal-8pjepl\" class=\"hidden\">\n<figure><img loading=\"lazy\" decoding=\"async\" width=\"2287\" height=\"1126\" src=\"https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio.png\" alt=\"Flowchart titled \u201cAm I required to make my old web content accessible?\u201d If content was created before April 24, 2026, kept only for reference, research, or recordkeeping, has not been altered or updated since it was archived, and is organized and stored in a dedicated archive area, then it is considered \u201cArchived Web Content\u201d and is not required to be accessible.\" class=\"wp-image-884\" srcset=\"https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio.png 2287w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-300x148.png 300w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-1024x504.png 1024w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-768x378.png 768w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-1536x756.png 1536w, https:\/\/uwm.edu\/digital-accessibility\/wp-content\/uploads\/sites\/706\/2025\/08\/accessible-flowchart-5.drawio-2048x1008.png 2048w\" sizes=\"auto, (max-width: 2287px) 100vw, 2287px\" \/><\/figure>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-does-it-mean-to-be-kept-for-reference-research-and-recordkeeping\">What does it mean to be &#8220;kept for reference, research and recordkeeping?&#8221;<\/h2>\n\n\n\n<p>Web content that is \u201ckept only for reference, research and recordkeeping\u201d <strong>cannot be used<\/strong> to participate in a current 51ÁÔÆæ service, program or activity.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-example-of-content-kept-for-reference-research-or-recordkeeping\"><strong>Example of content kept for reference, research or recordkeeping<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A PDF form that was created in 2024, but must be filled out by students to participate in a current program\u202f<strong>must be accessible.<\/strong><\/li>\n\n\n\n<li>If 51ÁÔÆæ Libraries creates a new web page that features historic documents, those historic documents\u202f<strong>must be accessible<\/strong>.<\/li>\n\n\n\n<li>Meeting minutes from 2023 that are stored in an \u201carchive\u201d section of a 51ÁÔÆæ.edu subsite and not used by any class, program or activity\u202f<strong>are not required<\/strong>\u202fto be accessible<strong>.<\/strong>&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-a-dedicated-area-for-archived-content\">What is a dedicated area for archived content?<\/h2>\n\n\n\n<p>A dedicated area for archived content must have a clear, consistent label that identifies it as an archive. This can be a section of a site or a section of a page.<\/p>\n\n\n\n<p>Consult the <a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/archiving\/archived-content-notice\/\">Archived Content Notice<\/a> guidance for information on how to properly label your content as archived.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-examples-of-content-kept-in-a-dedicated-area\">Examples of content kept in a dedicated area<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Meeting minutes from 2023 that is clearly labelled with an Archive Content notice and is not used by any class, program or activity\u202f<strong>are not required<\/strong>\u202fto be accessible.<\/li>\n\n\n\n<li>A historical document that is clearly labelled with an Archive Content notice and is not used by any class, program or activity\u202f<strong>is not required<\/strong>\u202fto be accessible.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-related-guidance\">Related Guidance<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/documents\/preexisting-conventional-electronic-documents-guidance\/\">Preexisting Conventional Electronic Documents<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/archiving\/archived-content-notice\/\">Archived Content Notice<\/a><\/li>\n<\/ul>\n\n\n\n<p><strong>Preexisting social media<\/strong>, under ADA II digital accessibility regulations, refers to any social media content that was created and posted <em>before<\/em> the effective date of the new ADA digital access rules (i.e., <strong>before April 24, 2026<\/strong>). This includes posts, images, videos or other materials shared on platforms like Facebook, Instagram, X (formerly Twitter), YouTube, etc., by a covered entity.<\/p>\n\n\n\n<p>While preexisting content is not required to be made accessible unless it is still actively used or required for current communication, entities are encouraged to <strong>review and archive<\/strong> or <strong>remediate<\/strong> important materials that remain relevant or in regular use.<\/p>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\"><div class=\"content_block\" id=\"custom_post_widget-1095\"><nav aria-label=\"Sidebar\" class=\"uwm-p-navigation-list uwm-p-navigation-list--gold-border \"><div class=\"uwm-p-navigation-list--title\"><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/archiving\/\">Archiving<\/a><\/div><ul><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/archiving\/deciding-what-to-archive-where\/\">Deciding What to Archive &amp; Where<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/archiving\/archived-content-notice\/\">Archived Content Notice<\/a><\/li><\/ul><\/nav><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":11,"featured_media":0,"parent":0,"menu_order":1,"template":"","meta":{"footnotes":"","uwm_wg_additional_authors":[]},"tags":[],"documentation_guides_category":[],"class_list":["post-647","documentation_guides","type-documentation_guides","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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