{"id":144,"date":"2022-03-31T15:21:12","date_gmt":"2022-03-31T20:21:12","guid":{"rendered":"https:\/\/uwm.edu\/cie\/?page_id=144"},"modified":"2026-04-16T15:35:09","modified_gmt":"2026-04-16T20:35:09","slug":"design-considerations","status":"publish","type":"page","link":"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/design-considerations\/","title":{"rendered":"Design Considerations"},"content":{"rendered":"\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<p class=\"lead-in\">What to think about in designing your program? There is a lot consider! A study abroad program, unlike a course on campus, is a 24\/7 undertaking. Yes, the students will be asleep for some of those, but not as many as you might think \u2013 or as you might be. <\/p>\n\n\n\n<p>The following list breaks these considerations out into some general categories. Keep in mind, though, that the incredible variety of destinations, academic foci, learning objectives, and your individual preferences make this list far from comprehensive. It is nothing more than a place to start.<\/p>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-p-accordion uwm-p-accordion--icon-left-circle\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">The Learning Environment<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>A course need not, but may, be modeled after a course you normally teach on campus. Adapting a syllabus you already have makes the process much easier, especially since the syllabus is already approved and you know the content well.<\/p>\n\n\n\n<p>Don\u2019t ignore the location \u2013 it\u2019s the whole reason for going there in the first place! A well-designed program will combine academic learning with cross-cultural experience and be designed to make extensive use of the physical, human, and cultural resources of the host environment. Field trips, site visits, and other cultural activities integrated into the course material should provide an in-depth view of the host country in order to enhance the classroom experience.<\/p>\n\n\n\n<p>Your school or college will ultimately determine the number of credits awarded for your program. Credits awarded in an overseas setting are based on the same formula used for regular 51ÁÔÆæ classes: one credit per each 15 hours of formal instruction or 45 contact hours for a three-credit course. Credit requirements can include guest lectures and documented, organized experiential activities that support the class work (e.g. excursions, field trips, museum visits, as well as organized language lab or computer lab activities). Time traveling to and from experiential activities is not included in this calculation, unless you are able to make a case for lectures on a chartered bus. But keep in mind that the concept of learning by osmosis (living in the overseas location for a period of time) is not a sufficient basis for awarding credit.<\/p>\n\n\n\n<p>The academic rigor of the program must meet 51ÁÔÆæ standards. This is an important consideration, and one that the CIE Study Abroad office takes seriously. A common criticism levied against study abroad programs is that they lack academic rigor, and are nothing more than informative tours to international locations. We <em>know<\/em> that this is not the case, and together with faculty like you we work hard to deliver high quality, academically rigorous study abroad programs.<\/p>\n\n\n\n<p>Be specific in identifying the educational objectives of the program, but also consider how your program focus, and\/or the location, can crossover into other disciplines. Cross-listing your program with another area on campus can greatly broaden the appeal of the program, and inter-disciplinary programs benefit from a wonderful mix of perspectives, opinions and insights. The more diverse your student group is, the more diverse the ensuing discussions will be.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Program Providers<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Program Providers are companies or organizations that specialized in providing customized, faculty-led program support. They arrange the various components and details of a program. They work closely with you, as well as coordinate with the CIE Study Abroad office to design a program that meets your objectives and preferences, while also conforming to 51ÁÔÆæ\u2019s and CIE\u2019s regulations and guidelines.<\/p>\n\n\n\n<p>CIE works with many custom faculty-led program providers, and different companies have different approaches, areas of expertise, pricing models, and geographic limitations. Depending on your program, CIE can make recommendations to best suit your goals and objectives.<\/p>\n\n\n\n<p>For first-time faculty leaders, and especially for faculty leaders without a program assistant, the use of a program provider is strongly encouraged. Such organizations allow faculty leaders to focus on the academic components of their program while they organize housing, classroom space, and any excursions or activities you may request.<\/p>\n\n\n\n<p>While working with providers simplifies the program development process immensely, it does come at a cost. This is important to consider, as it may necessitate a larger group size, or a higher per student cost. But, the cost incurred from a provider easily pays for itself through the delivery of a seamless, high quality program.<\/p>\n\n\n\n<p>Some faculty-led programs use universities with which an existing 51ÁÔÆæ inter-institutional partnership exists. Through this partnership the partner institution arranges some of the services otherwise facilitated and\/or deliver through a provider. If this is something you are interested in, please contact the Director of Study Abroad for further discussion. Also, please note that if there is not already an existing partnership one can be developed, but the necessary prep and lead-time exceeds the normal study abroad program development. For more information on this please visit the international partnership section of CIE\u2019s website.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Accommodation<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Accommodation varies widely among faculty-led programs, with certain types lending themselves more to certain program models. Accommodation in hostels or hotels is most convenient for faculty-led programs, with double-occupancy rooms being the norm.<\/p>\n\n\n\n<p>For programs that are longer, and focused on a specific city or area, certain long-stay student housing options may be a good option.<\/p>\n\n\n\n<p>Programs that move around a lot can be more expensive, especially as hotels are the best housing option in this model, and can be pricier than options like hostels, or long-stay student residences.<\/p>\n\n\n\n<p>If you are working with a program provider, the company can often provide housing or recommend a housing provider. This often proves to be simpler and more economical, and much easier, than you making arrangements on your own.<\/p>\n\n\n\n<p>For security and risk management purposes, faculty members are encouraged to stay in the same housing provided for participants.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Meals<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Programs are not required to provide meals. Including a few group meals, such as a welcome and farewell dinner can help build cohesiveness in your program. Also, keep in mind that a group meal can be a more convenient and timely solution, as opposed to releasing the students to do their own thing. This is an important consideration when planning excursions.<\/p>\n\n\n\n<p>Breakfast isn\u2019t always included in the cost of a hotel, but when evaluating hotel options, you may want to give preference to those that do include it. Not only does making use of lodging that includes some or all meals help to reduce the overall program cost, it also provides a daily meeting to check in with the students and prepare for the day\u2019s schedule.<\/p>\n\n\n\n<p>If you opt not to include some or all meals, or are unable to arrange this, be sure you know how\/where students will get their meals. Accurate cost estimates for student expenses in this area will also be essential to help students plan. And, they will look to you for guidance on where to eat, especially when arriving in a new location.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Excursions<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Excursions and field trips are an integral part of a faculty-led program. These activities, coupled with your academic content, are the core substance of the program. They are the opportunity for first-person, experiential learning. The students will want to know what will take place during the program, and a well-written and detailed description of the excursions and activities will go a long way in getting students interested.<\/p>\n\n\n\n<p>Costs for excursions will be budgeted into the program, so it will be important to do some research on transportation, lodging, and admissions costs related to excursions while you are working on the overall proposal. The more detail you provide early in the process, the faster things will go in the planning phase.<\/p>\n\n\n\n<p>Excursions should be relevant to the purpose of the program, take advantage of the locale, and be realistic in terms of time, distance, and cost. And, consider the overall itinerary and travel schedule. You want to find a balance between including a lot, and not overwhelming yourself and the students.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Permits and Visas<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Entry requirements and visas are an important consideration, especially when looking to many non-traditional destinations. In addition to country-specific requirements, the citizenship of students can dictate the process necessary to enter, or sometimes even just to transit. While the CIE Study Abroad office can be a resource in this, the earlier you start and the more you communicate with CIE during the development process, the easier it will be to plan for visas and entry requirements.<\/p>\n\n\n\n<p>Additionally, some countries require special permits for activities like field research, organized tours to certain locations, and\/or filming. This is not a comprehensive list, and as the proposing faculty member, the responsibility for identifying the restrictions or requirements on these types of activities rests with you.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"other-considerations\">Other Considerations<\/h2>\n\n\n\n<p>In an effort to help with recruitment efforts, and in order to maintain a diverse range of program options for students, CIE recommends you consider the following tips and ideas as you design your new program:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>New programs should complement, rather than compete with, existing 51ÁÔÆæ programs.<\/li>\n\n\n\n<li>Consider non-traditional destinations. Programs to Western Europe are great, but also consider locales such as South America, Southeast Asia, Africa, and even part of Eastern Europe. These destinations can offer a lot, and may (though not always) be more cost-effective than Western Europe.<\/li>\n\n\n\n<li>To ensure better rates of participation and greater accessibility program costs should be kept as low as possible. Consider that for many programs, especially in the summer, students are incurring a lost-opportunity cost because they won\u2019t be working while they are abroad.<\/li>\n\n\n\n<li>Students need to enroll in a minimum of 6 credit hours during the summer in order to maintain eligibility for financial aid. Students can meet this requirement by pairing an on-campus course with a 3-credit study abroad program. But, those programs that offer students 6 credits are attractive by virtue of already meeting that minimum. Generally speaking, students find a 6-credit option to be the most cost-effective.<\/li>\n\n\n\n<li>Carefully consider your program curriculum. Students participating in study abroad programs are usually looking to fulfill major\/minor\/general education requirements. The more you can align your course with these core requirements, the more students will be interested in signing up for your program.<\/li>\n<\/ul>\n\n\n\n<p>Your program should be designed with student safety in mind and in such a way that you feel you will be able to adequately ensure the safety and security of your group of students. Traveling to countries on the U.S. Department of State (DOS) <a href=\"http:\/\/travel.state.gov\/content\/passports\/english\/alertswarnings.html\" target=\"_blank\" rel=\"noreferrer noopener\">Travel Warning List<\/a> is only allowed with prior approval from the CIE Study Abroad office and International Travel Safety Committee (ITSC). An active DOS Travel Warning does not immediately rule out a destination, nor is the presence or absence of a DOS Travel Warning the only trigger for ITSC review of a program. The ITSC meets as-needed, and programs are submitted for ITSC review by the Director of Study Abroad.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"from-idea-to-proposal\">From Idea to Proposal<\/h2>\n\n\n\n<p>Moving your idea from your notes and conversations into an actual proposal is where the CIE Study Abroad office can be a valuable partner. If you haven\u2019t already, it is important to contact the office and begin discussing your program idea with the Director of Study Abroad. That dialogue will help give shape and structure to your idea. Topics like program size, working with a provider, cross-listing your course, and marketing and promotion will get the ball rolling. In that discussion you and the Director will also review the timeline for submitting your proposal.<\/p>\n\n\n\n<p>A program proposal consists of four required components:<\/p>\n\n\n\n<ol class=\"wp-block-list uwm-c-link--external\">\n<li>A program approval form, with the necessary signatures<\/li>\n\n\n\n<li>A detailed itinerary<\/li>\n\n\n\n<li>A course syllabus<\/li>\n\n\n\n<li>A program budget<\/li>\n<\/ol>\n\n\n\n<p>The <a href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/leading-abroad\/\">Leading a Program Abroad<\/a> section has information and instructions on that process. But before you get to that point, it may be helpful to understand the different components.<\/p>\n\n\n\n<p class=\"uwm-c-link--external\">The <strong>approval form<\/strong> (email overseas@uwm.edu for current form) is where you identify the basic elements of your program: who, what, where and when \u2013 the how comes later. This is also where you\u2019ll name the course, and indicate essential elements like number of credits, undergraduate, graduate or both, and also make any cross-listings with other departments or disciplines.<\/p>\n\n\n\n<p>The <strong>detailed itinerary<\/strong> and <strong>course syllabus<\/strong> are closely connected, as the structure of the program exists within those two pieces. If you\u2019re adapting an existing course then you\u2019ll already have a syllabus to guide the development of your itinerary. Otherwise, if you\u2019re starting from scratch, consider developing these in parallel, as one will surely inform the other.<\/p>\n\n\n\n<p>The <strong>program budget<\/strong> is often the trickiest to develop. As this is just a draft, don\u2019t stress too much about making the actual costs and numbers perfect, but rather focusing on obtaining reliable quotes and price estimates for the different components of your program. The CIE Study Abroad office will be relying on you to provide these initial quotes, as the decisions about what elements to include, and how to evaluate their respective costs, ultimately lie with you.<\/p>\n\n\n\n<p>At any point in the process you can reach out to the Director of Study Abroad for input, guidance or feedback. While you are the engine driving the development of the program, you are not in it alone. And, once you have all of these pieces assembled, you are ready to submit.<\/p>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\"><div class=\"uwm-block-otp-nav \"><\/div>\n\n<div class=\"content_block\" id=\"custom_post_widget-1675\">\n<div class=\"uwm-p-card uwm-u-mb-40\"><div class=\"uwm-p-card--body\"><div class=\"uwm-p-card--content\">\n<h3 class=\"size-h5 wp-block-heading\">Contact<\/h3>\n\n\n\n<p><strong>Center for International Education &#8211;<\/strong> <strong>Study Abroad<\/strong><br>2441 East Hartford Avenue<br>Garland Hall 138<br>Milwaukee, WI 53211<\/p>\n\n\n\n<p>414-229-4846<br><a href=\"mailto:overseas@uwm.edu\">overseas@uwm.edu<\/a><\/p>\n<\/div><\/div><\/div>\n<\/div>\n\n\n<div class=\"content_block\" id=\"custom_post_widget-2698\"><nav aria-label=\"Sidebar\" class=\"uwm-p-navigation-list uwm-p-navigation-list--gold-border \"><div class=\"uwm-p-navigation-list--title\"><a href=\"https:\/\/uwm.edu\/cie\/intranet\/\">For Faculty &amp; Staff<\/a><\/div><ul><li><a href=\"https:\/\/uwm.edu\/cie\/intranet\/travel-services\/\">Travel Services<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/cie\/intranet\/international-scholar-resources\/\">International Scholar Resources<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/\">Study Abroad Resources<\/a><ul><li><a href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/\">Developing a Faculty Led Study Abroad Program<\/a><ul><li><a href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/responsibilities\/\">Leadership Responsibilities<\/a><\/li><li><a class=\"current\" href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/design-considerations\/\"><span aria-current=\"page\">Design Considerations<\/span><\/a><\/li><li><a href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/financial-considerations\/\">Financial Considerations<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/leading-abroad\/\">Leading a Program Abroad<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/marketing-recruitment\/\">Marketing &amp; Recruitment<\/a><\/li><\/ul><\/li><li><a href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/advisors\/\">Academic Advisors<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1287,"featured_media":0,"parent":140,"menu_order":127,"comment_status":"closed","ping_status":"closed","template":"templates\/centered.php","meta":{"footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-144","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Center for International Education<\/title>\n<meta name=\"description\" content=\"When designing a faculty-led study abroad program, you&#039;ll want to consider your possible destinations, academic foci, learning objectives, and much more.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/design-considerations\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Design Considerations\" \/>\n<meta property=\"og:description\" content=\"When designing a faculty-led study abroad program, you&#039;ll want to consider your possible destinations, academic foci, learning objectives, and much more.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/uwm.edu\/cie\/intranet\/study-abroad\/faculty-led-program\/design-considerations\/\" \/>\n<meta property=\"og:site_name\" content=\"Center for International Education\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-16T20:35:09+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"10 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/uwm.edu\\\/cie\\\/intranet\\\/study-abroad\\\/faculty-led-program\\\/design-considerations\\\/\",\"url\":\"https:\\\/\\\/uwm.edu\\\/cie\\\/intranet\\\/study-abroad\\\/faculty-led-program\\\/design-considerations\\\/\",\"name\":\"Design Considerations for Study Abroad Programs - Center for International Education - UW-Milwaukee\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/uwm.edu\\\/cie\\\/#website\"},\"datePublished\":\"2022-03-31T20:21:12+00:00\",\"dateModified\":\"2026-04-16T20:35:09+00:00\",\"description\":\"When designing a faculty-led study abroad program, you'll want to consider your possible destinations, academic foci, learning objectives, and much more.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/uwm.edu\\\/cie\\\/intranet\\\/study-abroad\\\/faculty-led-program\\\/design-considerations\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/uwm.edu\\\/cie\\\/intranet\\\/study-abroad\\\/faculty-led-program\\\/design-considerations\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/uwm.edu\\\/cie\\\/intranet\\\/study-abroad\\\/faculty-led-program\\\/design-considerations\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/uwm.edu\\\/cie\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"For Faculty &amp; 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