{"id":8670,"date":"2025-09-23T13:24:34","date_gmt":"2025-09-23T18:24:34","guid":{"rendered":"https:\/\/uwm.edu\/advancing-learning\/?p=8670"},"modified":"2026-04-08T11:26:29","modified_gmt":"2026-04-08T16:26:29","slug":"academic-progress-reports-instructor-guidance","status":"publish","type":"post","link":"https:\/\/uwm.edu\/advancing-learning\/academic-progress-reports-instructor-guidance\/","title":{"rendered":"Academic Progress Reports: Instructor Guidance"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-what-are-academic-progress-reports-nbsp\"><strong>What are academic progress reports?<\/strong>&nbsp;<\/h2>\n\n\n\n<p>51ÁÔÆæ uses an advising software called\u202f<a href=\"https:\/\/uwm.edu\/studentsuccess\/navigate360\/\" target=\"_blank\" rel=\"noreferrer noopener\">Navigate360<\/a>\u202fto support student success through the use of Academic Progress Reports. Academic Progress Reports help identify students who may benefit from additional support or individualized attention. This information can not only activate institutional supports for students but can help instructors make adjustments to teaching strategies or course design to better support student learning in a given semester.\u00a0\u00a0<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-do-instructors-need-to-do-nbsp\"><strong>What do instructors need to do?<\/strong>&nbsp;<\/h2>\n\n\n\n<p>Instructors are likely to be involved in Academic Progress Reports in the following ways:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Progress Report Campaign<\/strong>: All instructors are invited by the Navigate360 Leadership Team to participate in a Progress Report Campaign. This campaign occurs between Weeks 5-9 each fall and spring semester. During the campaign window, instructors are encouraged to identify and submit alerts on any students enrolled in their course(s) who may need additional academic support. The priority is to provide outreach as early as possible in the semester to students who are demonstrating \u201cunsatisfactory academic performance\u201d.<a href=\"https:\/\/youtu.be\/btr8MDEaW-M?feature=shared\" target=\"_blank\" rel=\"noreferrer noopener\">\u202fClick here for a 3-minute video tutorial<\/a>\u202fon how to submit Progress Reports during the campaign window.\u202f\u202f&nbsp;<\/li>\n\n\n\n<li><strong>Ad hoc Progress Report Alerts<\/strong>: all instructors have access to Navigate360 outside of the Progress Report Campaign window to submit alerts on students as needed throughout the academic year.\u202f<a href=\"https:\/\/youtu.be\/dtl_uvSNCs0?feature=shared\" target=\"_blank\" rel=\"noreferrer noopener\">View a 2-minute video tutorial<\/a>\u202fon how to submit ad hoc (as needed) Progress Reports outside of the campaign window.\u202f\u202f&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>All instructors are encouraged to include a brief comment with each report to be sent directly to students and their assigned Success Team\u202f(e.g., academic advisor, success coach). Students can view all Progress Report comments in the Navigate360 Student app under \u201cMy Docs\u201d.\u202f\u202fFor more information, including platform updates, visit the <a href=\"http:\/\/uwm.edu\/studentsuccess\/navigate360\/navigate360-for-faculty\/\" target=\"_blank\" rel=\"noreferrer noopener\">51ÁÔÆæ Navigate360 webpage for Faculty<\/a>.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-why-do-academic-progress-reports-nbsp-nbsp\"><strong>Why do academic progress reports?&nbsp;<\/strong>&nbsp;<\/h2>\n\n\n\n<p>Academic Progress Reports play a key role in advancing student success. Providing students with timely course performance updates can encourage them to act, prompt staff members to intervene, and open the door for communication between instructors and the student. The process also provides a moment for instructors to reflect on how well the course design is meeting current student needs to determine whether any modifications or adjustments may need to be made.&nbsp;&nbsp;<\/p>\n\n\n\n<p>The practice of academic progress reports ensures students receive timely feedback on progress, provide an opportunity to reflect and chart a path to success, as well as reinforce the performance expectations for a course, all of which are high-impact elements of quality course interactions.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-can-these-reports-inform-my-teaching-or-course-design-nbsp\"><strong>How can these reports inform my teaching or course design?<\/strong>&nbsp;<\/h2>\n\n\n\n<p>After sending out Navigate 360 reports on student academic progress, instructors have a valuable opportunity to reflect not only on individual student needs but also on broader patterns across the course. These reports can reveal trends in where students are struggling, which may point to areas in the course design, pacing, or assignment structure that could benefit from adjustment. Supporting students externally is important\u2014but equally vital is reflecting upon and considering how pedagogy or course structure might better support learning for all students moving forward.&nbsp;<\/p>\n\n\n\n<p>Here are some questions to aid in instructor reflection on potential mid-course changes:&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Are there common ways in which students are struggling or themes of the Academic Progress Reports submitted (e.g., specific assignments, concepts, or weeks)?&nbsp;<\/li>\n\n\n\n<li>What aspects of course design or delivery might contribute to student challenges?&nbsp;<\/li>\n\n\n\n<li>How might upcoming assignments, activities, or supports be adjusted to better align with student needs?&nbsp;<\/li>\n\n\n\n<li>What feedback mechanisms might be used to check with students and ensure changes are helping?&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-for-instructors-how-do-progress-reports-work\"><strong>For instructors: How do progress reports work?<\/strong>\u202f\u202f\u202f<\/h2>\n\n\n\n<p><strong>Explaining.<\/strong> Instructors are invited to post a message to Canvas, their syllabus, and talk to students about what Progress Reports are and what they do. Let students know when they might expect them from a course, and how they can access and read them.\u202f&nbsp;<\/p>\n\n\n\n<p><strong>Submitting. <\/strong>Instructors can submit a progress report or alert for a student at any time by selecting Navigate360 on the Faculty\/Staff tab of the 51ÁÔÆæ homepage (<a href=\"https:\/\/www.youtube.com\/watch?v=l6C-6r4xYtw\" target=\"_blank\" rel=\"noreferrer noopener\">click for a video tutorial<\/a>). When writing the reports, please provide a level of detail that will be helpful to students, advisors, success coaches, and the Student Success Center.\u202f<\/p>\n\n\n\n<p><strong>Routing.<\/strong> When an instructor submits a progress report on a student who is struggling academically, that student and their advisor both receive a notification from Navigate360. When logged in to Navigate360, the student and the advisor will both see the \u201cReason\u201d selected (e.g., \u201cMissing Work\u201d) and any explanation you provided.\u202fBelow are Progress Report reasons that instructors can choose from to indicate \u201cunsatisfactory academic performance\u201d.\u202f Instructors and others may also <a href=\"http:\/\/uwm.edu\/navigate\">submit an \u201cAlert,\u201d<\/a> which leads the assigned office to create a case and reach out to the student<strong>.\u202f <\/strong><\/p>\n\n\n\n<div class=\"uwm-p-card-grid uwm-l-grid uwm-l-grid--equal-y uwm-l-grid--3\">\n<div class=\"uwm-p-card uwm-p-card--gold uwm-u-mb-40\"><div class=\"uwm-p-card--body\"><div class=\"uwm-p-card--content\">\n<h3 class=\"wp-block-heading\" id=\"h-progress-report-alert-reasons\">Progress Report Alert Reasons<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Missing some classes\u202f\u202f<\/li>\n\n\n\n<li>Missing all classes\u202f\u202f\u202f<\/li>\n\n\n\n<li>Missing work\u202f\u202f<\/li>\n\n\n\n<li>No or minimal course engagement\u202f\u202f<\/li>\n\n\n\n<li>Poor test\/quiz performance\u202f\u202f<\/li>\n\n\n\n<li>Exceptional course performance\u202f\u202f<\/li>\n\n\n\n<li>Other (indicate in comments)\u202f\u202f<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"uwm-p-card uwm-p-card--gold uwm-u-mb-40\"><div class=\"uwm-p-card--body\"><div class=\"uwm-p-card--content\">\n<h3 class=\"wp-block-heading\" id=\"h-student-receives\">Student Receives<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Course name, alert reason, grade, &amp; absences sent through email\u202f&nbsp;<\/li>\n\n\n\n<li>Instructor comments only available to students in Navigate360 Student app (web\/mobile)\u202funder \u201cMy Docs\u201d<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"uwm-p-card uwm-p-card--gold uwm-u-mb-40\"><div class=\"uwm-p-card--body\"><div class=\"uwm-p-card--content\">\n<h3 class=\"wp-block-heading\" id=\"h-assigned-staff-receives\">Assigned Staff Receives<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Academic Advisor and Success Coach receives email with details and instructor comments.\u202f Conducts outreach as appropriate.<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n<\/div>\n\n\n\n<p><strong>Reaching Out.<\/strong> The advisors in your school or college may be contacting students who receive progress reports but that outreach varies by school or college.\u202fThe Student Success Center will conduct outreach based on the number of unsatisfactory progress reports a student receives as outlined below:\u202f<\/p>\n\n\n\n<figure class=\"uwm-c-table uwm-c-table--stripe\"><table><thead><tr><th><strong># of Unsatisfactory Progress Reports<\/strong>\u202f<\/th><th><strong>Student Success Center Outreach<\/strong>\u202f<\/th><\/tr><\/thead><tbody><tr><td>One<\/td><td>Student receives a supportive, action-orientated email highlighting relevant steps a student should take to improve their course performance\u202f&nbsp;<\/td><\/tr><tr><td>Two<\/td><td>Student receives an additional email and text message with supportive yet more urgent language\u202f<\/td><\/tr><tr><td>Three or more<\/td><td>Student receives a phone call requesting that they meet with a staff member in the SSC\u202f<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Reaching out to students can be a significant challenge. Advisors may attempt to call, text, or email students. Many will make multiple attempts to reach students, but they won\u2019t always be successful.\u202f\u202fIt\u2019s also critical that instructors continue, when possible, to reach out to students as well. Progress reports are just one additional tool to aid student success and prompt conversations with students, but the course instructors are still the most critical partner in helping students succeed.\u202f&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What are academic progress reports?&nbsp; 51ÁÔÆæ uses an advising software called\u202fNavigate360\u202fto support student success through the use of Academic Progress Reports. Academic Progress Reports help identify students who may benefit from additional support or individualized attention. This information can not &hellip;<\/p>\n","protected":false},"author":35315,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","uwm_wg_additional_authors":[]},"categories":[138,121,120,119,118,94],"tags":[],"class_list":["post-8670","post","type-post","status-publish","format-standard","hentry","category-adjuncts","category-course-coordinators","category-department-chairs","category-instructors","category-teaching-assistants","category-teaching-strategies"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Center for Advancing Student Learning<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/advancing-learning\/academic-progress-reports-instructor-guidance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Academic Progress Reports: Instructor Guidance\" \/>\n<meta property=\"og:description\" content=\"What are academic progress reports?&nbsp; 51ÁÔÆæ uses an advising software called\u202fNavigate360\u202fto support student success through the use of Academic Progress Reports. 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