{"id":7324,"date":"2025-05-02T15:24:40","date_gmt":"2025-05-02T20:24:40","guid":{"rendered":"https:\/\/uwm.edu\/advancing-learning\/?p=7324"},"modified":"2025-08-26T10:22:35","modified_gmt":"2025-08-26T15:22:35","slug":"f-grade-policy-overview-for-instructors","status":"publish","type":"post","link":"https:\/\/uwm.edu\/advancing-learning\/f-grade-policy-overview-for-instructors\/","title":{"rendered":"F-Grade Policy \u2014 Overview for Instructors"},"content":{"rendered":"\n<p>The federal government\u2019s Title IV financial aid regulations require that we document participation for students receiving F grades. Please follow the guidance below to reduce improper allocation of federal aid and protect 51ÁÔÆæ from audit risks and liabilities.\u00a0 You can also <a href=\"https:\/\/apps.uwm.edu\/secu-policies\/storage\/other\/SAAP%201-11.%20Grading%20and%20Grade%20Records%20for%20All%20Schools%20and%20Colleges.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">view the full 51ÁÔÆæ policy.<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-when-giving-an-f\"><strong>When Giving an F<\/strong><\/h2>\n\n\n\n<p>Accurate recording of student F grades is critical; failure to document participation can lead to substantial financial liability for 51ÁÔÆæ.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Indicate the student\u2019s last week of participation using a numeral (e.g., F0 = no participation, F1 = up to Week 1, \u2026, F16 = full-term participation).<\/li>\n\n\n\n<li>Participation includes submitted work (exams, quizzes, projects, homework) or observed attendance. The numeral attached to the student\u2019s grade should indicate their last <em>participation<\/em>, not the date they failed the course.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-retaining-records\"><strong>Retaining Records<\/strong><\/h2>\n\n\n\n<p>Federal and state audits place the burden of proof on 51ÁÔÆæ, so please retain your records. But please do the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Retain your grade books (your records of student grades) for 2 years.<\/li>\n\n\n\n<li>Retain your course materials (exams, assignments, etc.) for 1 year.<\/li>\n<\/ul>\n\n\n\n<p>Grades and enrollment records are kept permanently by 51ÁÔÆæ.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-best-practices-to-consider\"><strong>Best Practices to Consider<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If a student does not attend or stops participating very early in the term, you can administratively drop them. This must occur before the census date. At 51ÁÔÆæ this is generally the 10<sup>th<\/sup> day after the first day of classes; see the <a href=\"https:\/\/uwm.edu\/institutional-research\/reporting-notes\/enrollment-data-reporting-process\/\">calendar<\/a>).<\/li>\n\n\n\n<li>This early action results in financial aid being adjusted as if the student never attended, reduces institutional liability, and improves retention statistics.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-questions\"><strong>Questions<\/strong><\/h2>\n\n\n\n<p><strong>Tim Opgenorth<\/strong><br>Director, Office of Financial Aid Administration<\/p>\n\n\n\n<ul class=\"uwm-c-list--contact uwm-c-list--cleanlist\">\n<li><i class=\"fa-solid fa-envelope fa-fw\"><\/i><a href=\"mailto:opgenort@uwm.edu\">opgenort@uwm.edu<\/a><\/li>\n\n\n\n<li><i class=\"fa-solid fa-location-dot fa-fw\"><\/i><span>Mellencamp Hall 171<\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The federal government\u2019s Title IV financial aid regulations require that we document participation for students receiving F grades. Please follow the guidance below to reduce improper allocation of federal aid and protect 51ÁÔÆæ from audit risks and liabilities.\u00a0 You can &hellip;<\/p>\n","protected":false},"author":35315,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","uwm_wg_additional_authors":[]},"categories":[138,121,120,119,124,85,118],"tags":[],"class_list":["post-7324","post","type-post","status-publish","format-standard","hentry","category-adjuncts","category-course-coordinators","category-department-chairs","category-instructors","category-online-teaching-and-learning","category-tl-resources","category-teaching-assistants"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Center for Advancing Student Learning<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/advancing-learning\/f-grade-policy-overview-for-instructors\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"F-Grade Policy \u2014 Overview for Instructors\" \/>\n<meta property=\"og:description\" content=\"The federal government\u2019s Title IV financial aid regulations require that we document participation for students receiving F grades. 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