{"id":1266,"date":"2025-10-22T08:14:31","date_gmt":"2025-10-22T13:14:31","guid":{"rendered":"https:\/\/uwm.edu\/academicaffairs\/?page_id=1266"},"modified":"2025-10-30T08:19:47","modified_gmt":"2025-10-30T13:19:47","slug":"guidelines-for-hosting-a-visiting-scholar","status":"publish","type":"page","link":"https:\/\/uwm.edu\/academicaffairs\/policies\/guidelines-for-hosting-a-visiting-scholar\/","title":{"rendered":"Guidelines for Hosting a Visiting Scholar"},"content":{"rendered":"\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<p>With both local and global impact in research, education and community engagement programs, scholars and scientists join UW\u2013Milwaukee to engage in research, scholarship and cultural exchange. This document provides guidelines for faculty and academic units interested in hosting domestic or international Visiting Scholars.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-who-is-a-visiting-scholar\">Who is a Visiting Scholar?<\/h2>\n\n\n\n<p>Visiting Scholars are researchers, scientists, postdoctoral researchers, graduate students, or other distinguished academics who are not affiliated with UW\u2013Milwaukee and who wish to spend a defined period of time at 51ÁÔÆæ pursuing scholarly activity, research, writing, artistic collaboration, or inquiry. Visiting Scholars are not classified as employees, students, faculty, staff or postdoctoral researchers of UW\u2013Milwaukee. Note, Visiting Scholars are not Visiting Faculty\u2013the latter are 51ÁÔÆæ employees. Interns are not considered Visiting Scholars, and 51ÁÔÆæ has separate guidelines for interns and internships. In addition, individuals who are using 51ÁÔÆæ facilities under a use-of-equipment agreement are not considered Visiting Scholars. Most Visiting Scholars are affiliated with 51ÁÔÆæ for an extended period, usually lasting three weeks through one year. Visitors coming to 51ÁÔÆæ for less than three weeks are not usually considered Visiting Scholars.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-considerations-for-hosting-a-visiting-scholar\">Considerations for Hosting a Visiting Scholar<\/h2>\n\n\n\n<p>The UW\u2013Milwaukee Provost\u2019s Office encourages faculty and academic units to host Visiting Scholars for extended periods of research, scholarly activity and cultural exchange. Having Visiting Scholars on campus provides valuable scholarly and cultural collaborations, builds long-term Research 1 supports, provides networking and recruitment opportunities, and enhances the university. Hosting Visiting Scholars is an important responsibility that requires investments of time and resources to be successful for all participants.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-questions-to-address-prior-to-inviting-a-visiting-scholar\">Questions to Address Prior to Inviting a Visiting Scholar<\/h2>\n\n\n\n<p>Regardless of whether a 51ÁÔÆæ employee initiates an invitation to someone outside 51ÁÔÆæ or a scholar contacts someone at 51ÁÔÆæ asking to become a visiting scholar, the prospective host and leadership should ask the following questions to determine the benefits for inviting and hosting a Visiting Scholar.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Who is the visitor and how did the prospect of becoming a Visiting Scholar get initiated?What is the scholarly or cultural purpose of the visit?\n<ul class=\"wp-block-list\">\n<li>Do you know the potential visitor, and how familiar are you with that person\u2019s research?<\/li>\n\n\n\n<li>If you do not know the potential visitor, have you checked professional references for that person?<\/li>\n\n\n\n<li>What are the goals of the visit? Have those goals and expectations been discussed and agreed upon in advance?<\/li>\n\n\n\n<li>Did an international placement agency initiate contact? Is this agency known to 51ÁÔÆæ\u2019s CIE?<\/li>\n\n\n\n<li>Is the Visiting Scholar proficient in English and capable of conducting scholarly activities and living in the community?<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Does your department or academic unit have existing guidelines and supports in place for Visiting Scholars?\n<ul class=\"wp-block-list\">\n<li>Who will be the Visiting Scholar\u2019s guide, mentor or host? Does this host have workload capacity to provide these hosting services?<\/li>\n\n\n\n<li>Has a plan for the visitor\/s been developed? Will department meetings, scholarly activities, or other campus events be a required part of the visit?<\/li>\n\n\n\n<li>Where will the Visiting Scholar stay or live during the visit? Is the host available to help find affordable housing? Who will help orient a long-term Visiting Scholar to the Milwaukee community?<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Are the Visiting Scholar\u2019s financial resources sufficient for the entire term of the planned stay?\n<ul class=\"wp-block-list\">\n<li>Will the Visiting Scholar bring family members, which will require additional resources and visa planning? Does the family include school-age children?<\/li>\n\n\n\n<li>Contact CIE for details regarding the minimum financial resources needed for extended stays in Milwaukee.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Will the visit include activities that require intellectual property protections? Will the visit result in research or scholarly output that requires patent or co-authorship agreements?\n<ul class=\"wp-block-list\">\n<li>Country- or institution-specific restrictions may be placed on the nature of work to be completed, intellectual property, patents or copyright protections.<\/li>\n\n\n\n<li>Terms of sponsored programs or research may have requirements or restrictions in place for those who will be engaged in the research\/project. Has OSP been contacted to verify contract terms will allow for Visiting Scholar participation?<\/li>\n\n\n\n<li>To avoid confusion and conflict, share in advance <a href=\"https:\/\/uwmrf.org\/intellectual-property\/\">51ÁÔÆæ\u2019s Intellectual Property website<\/a>, which includes policy and expectations.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>What type of visa will be required?\n<ul class=\"wp-block-list\">\n<li>Most International Visitors Scholars require a J-1 visa. Has the host reviewed online information or talked to someone at <a href=\"https:\/\/uwm.edu\/cie\/\">51ÁÔÆæ\u2019s CIE<\/a> for more information?<\/li>\n\n\n\n<li>Preparations for an international visitor should start at least six months prior to the visit start and should involve CIE.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-uwm-process-for-inviting-and-hosting-a-visiting-scholar\">51ÁÔÆæ Process for Inviting and Hosting a Visiting Scholar<\/h2>\n\n\n\n<div class=\"uwm-p-accordion uwm-p-accordion--icon-left-circle\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">Scholar contacts potential 51ÁÔÆæ host or 51ÁÔÆæ host approaches scholar expressing interest in a visit<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Letter of interest &#8211; can be sent or received as an e-mail<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Visiting Scholar or 51ÁÔÆæ Host<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Notification of expressed interest sent to respective Dean\u2019s Office or dean\u2019s designee<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-0\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Letter of interest &#8211; can be sent or received as an e-mail<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-0\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">51ÁÔÆæ Host<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Visiting Scholar interview to determine English proficiency, that their research agenda is aligned with those of 51ÁÔÆæ, and that they have the ability to make accommodations in the U.S. For international Visiting Scholars, language proficiency should also be assessed.<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-1\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Research proposal and other documents as requested, e.g., proof of English proficiency<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-1\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">51ÁÔÆæ Host<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Proof of international scholar\u2019s English proficiency must be sent to the Dean\u2019s designee for inclusion in application materials for DS-2019.<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-2\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Due to stricter enforcement of regulations, no application for a visiting scholar will be considered without proof of English proficiency.<\/p>\n\n\n\n<p class=\"uwm-u-mt-10\">If scholar does not have proof of English proficiency recognized by U.S. Department of State (TOEFL, IELTS, native English speaker, graduation from English speaking institution), personal interview in English must be conducted by the Faculty Host and the results forwarded to the Dean\u2019s designee. Interview can take place via telephone, videoconferencing, or through software like Zoom or Skype.<\/p>\n\n\n\n<p class=\"uwm-u-mt-10\">If scholar has recognized proof of English proficiency, scholar sends documentation to Dean\u2019s designee.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-2\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">51ÁÔÆæ Faculty Host or Visiting Scholar, depending on circumstances<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Approval from Dean\u2019s office to 51ÁÔÆæ host; Dean\u2019s Office will proceed with formal invitation<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-3\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">E-mail or letter<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-3\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">51ÁÔÆæ Dean<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Formal letter of invitation from the Dean drafted and sent, along with J-1 scholar requirements, to visiting scholar. Signed contact letter sent to the scholar must be returned via email to the Dean\u2019s designee by due date given in the letter.<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-4\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Letter outlining parameters for what can be promised. Letter typically specifies: no financial obligation by 51ÁÔÆæ, availability of\/lack of office space, library access, time frame of visit, insurance requirements, English proficiency requirements. This letter must come from the Dean\u2019s Office. Documents on J-1 requirements (insurance, finances, visa reporting requirements) are sent to the scholar for informational purposes and may also provide the material for an English proficiency interview.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-4\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">51ÁÔÆæ Dean, Dean\u2019s designee, Visiting Scholar<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Completion of any remaining documentation\/forms, if needed for visiting international scholars<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-5\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">At least 4 months before intended arrival date, international scholars will need to provide:<\/p>\n\n\n\n<p class=\"uwm-u-mt-10\">From Visiting Scholar:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Copy of scholar\u2019s &amp; any accompanying dependents\u2019 biographical\/expiration pages from each passport<\/li>\n\n\n\n<li>Documentation of financial support, with English translations<\/li>\n\n\n\n<li>Proof of English proficiency<\/li>\n\n\n\n<li>Resume or curriculum vitae<\/li>\n\n\n\n<li>Any other required documents from CIE or Dean\u2019s Office<\/li>\n<\/ol>\n\n\n\n<p>From Dean\u2019s Office:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Completed &amp; signed 51ÁÔÆæ DS-2019 Request Form<\/li>\n\n\n\n<li>igned letter of invitation from the 51ÁÔÆæ Dean\u2019s office, if not already returned. See CIE guidelines for visiting international scholars and host responsibilities.<\/li>\n<\/ol>\n\n\n\n<p>Dean\u2019s designee initiates request for information (due to on-going modification of requirements)<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-5\">Responsible Parties<\/h3>\n\n\n\n<p>Visiting Scholar, Dean\u2019s designee<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">For international scholars, Dean\u2019s designee completes and submits DS-2019 application to CIE electronically<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-6\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">All needed documentation must be received by Dean\u2019s designee.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-6\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Dean&#8217;s designee<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">For international scholars, CIE submits application to U.S. Department of State and awaits decision<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-7\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">CIE submits application materials to US Department of State and notifies Dean\u2019s designee if DS-2019 is granted.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-7\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">CIE<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">When granted, DS-2019 Certificate of Eligibility sent to scholar.<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-8\">Documentation Needed<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Documents are sent to scholar for U.S. visa interview in the scholar\u2019s home country. Scholar must supply address for FedEx delivery.<\/li>\n\n\n\n<li>Initiate CBC\/RPS<\/li>\n\n\n\n<li>Copies of DS-2019 are retained in files in HR and Dean\u2019s Office<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-8\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Dean&#8217;s designee<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">International visiting scholar arranges for visa interview at local U.S. Embassy.<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-9\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Documents provided by 51ÁÔÆæ are the DS-2019(s) for Visiting Scholar and dependents and a copy of the signed letter of invitation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-9\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Visiting Scholar<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Preparations for domestic visiting scholar<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-10\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">At least three months prior to start of visit, initiate CBC process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-10\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Dean&#8217;s designee<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Within two weeks before scholar\u2019s scheduled arrival, 51ÁÔÆæ ID and access requested<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-11\">Documentation Needed<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Dean\u2019s designee makes online ePantherID request as host; Visiting Scholar option is selected on the webform application. UITS will send information regarding campus ID and email access to Visiting Scholar for activation.<\/li>\n\n\n\n<li>Dean\u2019s Office initiates\/verifies that CBCs, required trainings, and documentation has been completed, collected and retained<\/li>\n<\/ol>\n\n\n\n<p><sup>*<\/sup>UITS Identification and Access to Services will not grant access to university services for more than one year at a time. If scholar\u2019s visit is extended, Dean\u2019s designee must be notified. Multi-year visits must be renewed annually. Dean\u2019s designee acts as sole point of contact for access to services and should be the first person contacted if access to service is lost.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-11\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Dean\u2019s designee, UITS (Identity and Access Services)<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Announcement of scholar\u2019s visit to 51ÁÔÆæ community<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-12\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Message sent to:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>respective division\/unit email listserv, with abbreviated scholar CV (including picture, if desired) and<\/li>\n\n\n\n<li>to division website manager for inclusion on the 51ÁÔÆæ website (if desired),<\/li>\n\n\n\n<li>relevant Research Committee, where applicable, about visiting scholar research plans and agenda.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-12\">Responsible Parties<\/h3>\n\n\n\n<p>51ÁÔÆæ Faculty Host<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Arrival and Orientation<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-13\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Plan to meet the visitor and\/or arrange transportation upon arrival to Milwaukee. Also, plan to orient the visitor to Milwaukee and local services, amenities and emergency contacts. Arrange or conduct a campus tour. Escort international visitors to CIE office. Escort visitor to department offices, labs, etc. Plan a department or program welcome party or gathering.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-13\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Visiting Scholar or 51ÁÔÆæ Host<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Ongoing mentoring and scholarly\/cultural exchange<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-14\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">Prepare a mentoring plan and schedule, with more engagements earlier in the visit. Provide opportunities for visitors to share their personal interests or research activities (e.g., brown bags, department meetings, cultural exchanges, campus events, scholarly presentation, etc.). Work to build a long-term professional relationship with the department and university.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-14\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">51ÁÔÆæ Faculty Host<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Prior to planned end and visitor departure<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-15\">Documentation Needed<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Contact CIE and the Dean\u2019s designee to confirm planned departure. If there\u2019s a desire to extend the visit, inform both the Dean\u2019s designee and CIE of the planned extension and additional requirements.<\/li>\n\n\n\n<li>Prepare a plan for long-term engagement with the visitor and home institution, including regular communications.<\/li>\n\n\n\n<li>If requested by the visiting scholar, prepare a document that confirms the scholar\u2019s time at 51ÁÔÆæ and activities conducted.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-15\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">51ÁÔÆæ Faculty Host, Dean\u2019s designee, CIE<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Following scholar\u2019s departure, unless Dean\u2019s designee is otherwise informed, access to 51ÁÔÆæ services are discontinued by UITS.<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-documentation-needed-16\">Documentation Needed<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">UITS conducts routine \u201chousecleaning\u201d of non- employee, non-student accounts. If scholar has extended visit, 51ÁÔÆæ Host must notify the Dean\u2019s designee with new departure date when extension is granted to prevent disruption of email and other campus services. Verify that records are closed out in PAWS and any other tools.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h5 uwm-u-mb-0\" id=\"h-responsible-parties-16\">Responsible Parties<\/h3>\n\n\n\n<p class=\"uwm-u-mt-10\">51ÁÔÆæ Host, Dean\u2019s designee, UITS<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\"><div class=\"uwm-block-otp-nav \"><\/div>\n\n<div class=\"content_block\" id=\"custom_post_widget-1189\"><nav aria-label=\"Sidebar\" class=\"uwm-p-navigation-list uwm-p-navigation-list--gold-border \"><div class=\"uwm-p-navigation-list--title\"><a href=\"https:\/\/uwm.edu\/academicaffairs\/policies\/\">Policies<\/a><\/div><ul><li><a href=\"https:\/\/uwm.edu\/academicaffairs\/policies\/deadlines-procedures-for-certain-faculty-academic-staff-personnel-actions\/\">Deadlines &amp; Procedures for Certain Faculty &amp; Academic Staff Personnel Actions<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/academicaffairs\/policies\/emerit-status\/\">Emerit Status<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/academicaffairs\/policies\/faculty-sabbaticals-2026-2027\/\">Faculty Sabbaticals (2026-2027)<\/a><\/li><li><a class=\"current\" href=\"https:\/\/uwm.edu\/academicaffairs\/policies\/guidelines-for-hosting-a-visiting-scholar\/\"><span aria-current=\"page\">Guidelines for Hosting a Visiting Scholar<\/span><\/a><\/li><li><a href=\"https:\/\/uwm.edu\/academicaffairs\/policies\/guidelines-for-internships\/\">Guidelines for Internships<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/academicaffairs\/policies\/guidelines-for-those-seeking-a-visiting-scholar-invitation\/\">Guidelines for Those Seeking a Visiting Scholar Invitation<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/academicaffairs\/policies\/policies-impacting-immigrant-and-international-students-faculty-and-staff\/\">Policies Impacting Immigrant and International Students, Faculty and Staff<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/academicaffairs\/policies\/teaching-and-research-professor-titles\/\">Teaching and Research Professor Titles<\/a><\/li><\/ul><\/nav><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":29,"featured_media":0,"parent":166,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-1266","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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